UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549


SCHEDULE 14A


Proxy Statement Pursuant to Section 14(a) of the Securities

Exchange Act of 1934 (Amendment No.    )


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xDefinitive Proxy Statement
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ACCESS NATIONAL CORPORATION


(Name of Registrant as Specified In Its Charter)


(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

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Access National Corporation

1800 Robert Fulton Drive, Suite 300

Reston, Virginia 20191

 

 

 

Dear Fellow Shareholders:

 

You are cordially invited to attend the 2013 Annual Meeting of Shareholders of Access National Corporation. The meeting will be held on Tuesday, May 21, 2013, at 4:00 p.m. at the Corporation’s office located at 1800 Robert Fulton Drive, Reston, Virginia. The accompanying Notice and Proxy Statement describe the matters to be presented at the meeting. Enclosed is our annual report to shareholders for the year ended December 31, 2012, which will be reviewed at the Annual Meeting.

 

Please complete, sign, date, and return the REVOCABLE PROXY in the enclosed postage-paid envelope as soon as possible, regardless of whether or not you plan to attend the Annual Meeting. It is important that your shares be represented and your vote recorded. If you decide to attend the Annual Meeting in person, you can revoke your proxy at any time before it is voted at the meeting and request to vote in person if you so desire. If your shares are held in “street name” through a broker or other nominee and you plan to attend the Annual Meeting and wish to vote in person, you must bring with you a proxy or letter from your broker or nominee to confirm your ownership of shares.

 

We appreciate your continuing loyalty and support of Access National Corporation, its subsidiaries and their divisions, including Access National Bank, Access National Mortgage, Access National Leasing Corporation and Access Capital Management, LLC.

 

 

    Sincerely,
     
     
    Michael W. Clarke
    President & Chief Executive Officer

 

 

 

Reston, Virginia

April 16, 2013

 

 

 
 

 

ACCESS NATIONAL CORPORATION

1800 Robert Fulton Drive, Suite 300

Reston, Virginia 20191

 

_________________________________________________________________

 

NOTICE OF 2013 ANNUAL MEETING OF SHAREHOLDERS

_________________________________________________________________

 

TO BE HELD MAY 21, 2013

 

 

The 2013 Annual Meeting of Shareholders of Access National Corporation (the “Corporation”) will be held at the Corporation’s office located at 1800 Robert Fulton Drive, Reston, Virginia on Tuesday, May 21, 2013, at 4:00 p.m. for the following purposes:

 

1.To elect three (3) Class II directors to the Board of Directors of the Corporation to serve until the 2016 Annual Meeting of Shareholders as described in the Proxy Statement accompanying this notice;

 

2.To approve in an advisory vote the compensation of the Corporation’s named executive officers as disclosed in the Proxy Statement;

 

3.To recommend in an advisory vote the frequency of future advisory votes on executive compensation;

 

4.To ratify the selection of BDO USA, LLP to serve as independent public accountants for the fiscal year ending December 31, 2013; and

 

5.To transact such other business as may properly come before the meeting or any adjournment thereof.

 

Shareholders of record at the close of business on April 2, 2013 are entitled to notice of and to vote at the Annual Meeting or any adjournment thereof.

 

    By Order of the Board of Directors,
     
     
    Sheila M. Linton
    Vice President & Corporate Secretary

 

April 16, 2013

 

 

 

IMPORTANT NOTICE

WHETHER OR NOT YOU PLAN TO ATTEND THE ANNUAL MEETING OF SHAREHOLDERS, Please complete, sign, date and return the REVOCABLE PROXY in the enclosed postage-paid envelope as soon as possible. Shareholders attending the meeting may personally vote on all matters that are considered, in which event their signed proxies WILL BE revoked. IF YOU HOLD SHARES THROUGH AN ACCOUNT WITH A BROKERAGE FIRM OR OTHER NOMINEE, PLEASE FOLLOW THE INSTRUCTIONS YOU RECEIVE FROM THEM TO VOTE YOUR SHARES. iF YOU HOLD SHARES THROUGH AN ACCOUNT WITH A BROKERAGE FIRM OR OTHER NOMINEE and YOU PLAN TO ATTEND THE ANNUAL MEETING AND VOTE IN PERSON, YOU MUST BRING WITH YOU A PROXY OR LETTER FROM YOUR BROKER OR OTHER NOMINEE TO CONFIRM YOUR OWNERSHIP OF SHARES.

 

 
 

 

ACCESS NATIONAL CORPORATION

1800 Robert Fulton Drive, Suite 300

Reston, Virginia 20191

 

PROXY STATEMENT

2013 ANNUAL MEETING OF SHAREHOLDERS

MAY 21, 2013

 

GENERAL

 

The following information is furnished in connection with the solicitation by and on behalf of the Board of Directors (the “Board”) of the enclosed proxy to be used at the 2013 Annual Meeting of the Shareholders (the “Annual Meeting”) of Access National Corporation to be held on Tuesday, May 21, 2013, at 4:00 p.m. at the Corporation’s office located at 1800 Robert Fulton Drive, Reston, Virginia. The approximate mailing date of this Proxy Statement is April 16, 2013.

 

Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to Be Held on May 21, 2013

 

The Notice of 2013 Annual Meeting of Shareholders, this Proxy Statement and the 2012 Annual Report to Shareholders are available on the internet at the following website: www.cfpproxy.com/5610.

 

Revocation and Voting of Proxies

 

Execution of a proxy will not affect a shareholder’s right to attend the Annual Meeting and to vote in person. Any shareholder who has executed and returned a proxy may revoke it by attending the Annual Meeting and requesting to vote in person. If your shares are held in “street name” through a broker or other nominee and you plan to attend the Annual Meeting and wish to vote in person, you must bring with you a proxy or letter from your broker or nominee to confirm your ownership of shares. A shareholder may also revoke his proxy at any time before it is exercised by filing a written notice with the Corporation or by submitting a proxy bearing a later date. If your shares are held in “street name”, you will receive voting instructions from the holder of record. You must follow the instructions of the holder of record in order for your shares to be voted or to change your vote. Proxies will extend to, and will be voted at, any properly adjourned session of the Annual Meeting. If a shareholder specifies how the proxy is to be voted with respect to any proposal for which a choice is provided, the proxy will be voted in accordance with such specifications. If a shareholder fails to specify how his or her shares should be voted with respect to a proposal, the proxy will be voted FOR the director nominees named in Proposal One, FOR approval of the compensation of the Corporation’s named executive officers as described in Proposal Two, to recommend future advisory shareholder votes on executive compensation EVERY YEAR as described in Proposal Three and FOR ratification of the selection of BDO USA, LLP to serve as independent public accountants for the fiscal year ending December 31, 2013, as described in Proposal Four, and all other matters will be voted by the named individuals to whom the proxy has been granted in accordance with their best judgment.

 

Directions to Annual Meeting

 

To obtain directions to attend the Annual Meeting and vote in person, please contact the Secretary of the Corporation at (703) 871-2100.

 

Voting Rights of Shareholders

 

Only those shareholders of record at the close of business on April 2, 2013, are entitled to notice of and to vote at the Annual Meeting, or any adjournment thereof. The number of shares of common stock of the Corporation outstanding and entitled to vote at the Annual Meeting is 10,329,104. The Corporation has no other class of stock outstanding. A majority of the votes entitled to be cast, represented in person or by proxy, will constitute a quorum for the transaction of business. Each share of the Corporation’s common stock entitles the record holder thereof to one vote upon each matter to be voted upon at the Annual Meeting. Shares for which the holder has elected to abstain or to withhold the proxies’ authority to vote (including broker non-votes) on a matter will count toward a quorum, but will not be included in determining the number of votes cast with respect to such matter.

 

1
 

 

 

With regard to Proposal One, the election of directors, votes may be cast in favor or withheld. If a quorum is present, the nominees receiving the greatest number of affirmative votes cast at the Annual Meeting will be elected directors; therefore, votes withheld and broker non-votes (shares held by customers which a broker may not vote on certain matters because the broker has not received specific instructions from the customers) will have no effect on the election of directors.

 

With regard to Proposals Two and Four, votes may be cast in favor or against or a shareholder may abstain. Approval of any such matter requires an affirmative vote of a majority of the shares cast on the matter. Therefore, abstentions and broker non-votes will have no effect on whether such matter is approved.

 

With regard to Proposal Three, votes may be cast for a frequency of every year, every two years or every three years, or shareholders may abstain from voting. If a quorum is present, the frequency that receives the highest number of votes in favor, even if less than a majority, will be the frequency that is recommended by the shareholders. Therefore, abstentions and broker non-votes will have no effect on such matter.

 

Solicitation of Proxies

 

The cost of solicitation of proxies will be borne by the Corporation. Solicitations will be made only by the use of the mail, except that officers and regular employees of the Corporation and its subsidiaries may make solicitations of proxies by telephone or mail, acting without compensation other than their regular compensation. We anticipate that brokerage houses and other nominees, custodians, and fiduciaries will be requested to forward the proxy soliciting material to the beneficial owners of the stock held of record by such persons, and the Corporation will reimburse them for their related charges and expenses if so requested.

 

Security Ownership of Certain Beneficial Owners

 

The following table shows as of March 31, 2013, the beneficial ownership of the Corporation’s common stock by persons known by the Corporation to own more than 5% of the Corporation’s voting common stock.

 

 

 

Name and Address

Common Stock Beneficially
Owned
Number of Shares
under Exercisable
Options

 

Percent of
Class

Michael Rebibo

8300 Boone Blvd., Suite 200

Vienna, VA 22182

589,791 (1) 0 5.72%

 

 

 

All other persons known by the Corporation to be the owners of more than 5% of the Corporation’s common stock are also directors and/or named executive officers of the Corporation and are listed in the table below under “Security Ownership of Management.” 

 

Security Ownership of Management

 

The following table shows as of March 31, 2013, the beneficial ownership of the Corporation’s common stock of each director, director nominee and named executive officer and of all directors and executive officers of the Corporation as a group.

 

2
 

 

 

 

 

Name

 

Common Stock Beneficially Owned

Number of Shares under Exercisable Options

 

Percent of
Class

       

J. Randolph Babbitt

Reston, Virginia

234,905 (2) 0 2.27%
       

Michael W. Clarke

Vienna, Virginia

736,753 (3) 2,500 7.16%
       

John W. Edgemond

Reston, Virginia

81,819 (4) 1,250 0.80%
       

Martin S. Friedman

Great Falls, Virginia

62,275 (5) 2,500 0.63%
       

Dean F. Hackemer

Fairfax, Virginia

229,418 (6) 2,500

2.24%

 

       

James L. Jadlos

Denver, Colorado

700,365 (7) 6,250 6.84%
       

Thomas M. Kody

McLean, Virginia

595,328 (8) 6,250 5.82%
       

Robert C. Shoemaker

Fairfax, Virginia

391,691 (9) 9,375 3.88%
       

Margaret M. Taylor

Aldie, Virginia

673

 

500

 

0.01%

 

 

All Directors & Executive

Officers as a group (9 persons)

 

3,033,227

 

31,125

 

29.58%

       

Charles Wimer (10)

Virginia Beach, Virginia

118,954 (11)

 

875

 

1.16%

 

 

__________________

For purposes of these tables above, beneficial ownership has been determined in accordance with the provisions of Rule 13d-3 of the Securities Exchange Act of 1934 (the “Exchange Act”) under which, in general, a person is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or direct the voting of the security or the power to dispose of or direct the disposition of the security, or if he or she has the right to acquire beneficial ownership of the security within sixty days. All shares of common stock indicated in the above tables are subject to the sole investment and voting power of the identified person, except as otherwise set forth in the footnotes below. All data included in the footnotes below is as of March 31, 2013, except for footnote 1.

 

(1)According to Schedule 13G/A filed with the Securities and Exchange Commission (the “SEC”) on February 15, 2013 by Mr. Michael Rebibo, as of December 31, 2012, Mr. Rebibo was the beneficial owner of 589,791 shares of the Corporation’s common stock and had shared voting and investment power with respect to 397,449 of the shares.
(2)Includes 29,024 shares pledged by Mr. Babbitt as collateral for a loan; 106,900 shares held in trust and with respect to which Mr. Babbitt shares the power to vote and dispose of the shares; 36,470 shares that Mr. Babbitt holds jointly with Katherine Babbitt; and 9,900 shares that Mr. Babbitt holds jointly with his grandchildren.
(3)Includes 92,224 shares held by Mr. Clarke’s spouse; 16,000 shares pledged by Mr. Clarke as collateral for a loan; and 87,502 shares held by Mr. Clarke in margin accounts that may from time to time be pledged as collateral.
(4)Includes 7,512 shares held by Mr. Edgemond’s spouse; 18,931 shares held by Mr. Edgemond as custodian for minor children; 43,292 shares held in trust and with respect to which Mr. Edgemond shares the power to vote and dispose of such shares.
(5)Includes 33,846 shares that Mr. Friedman holds jointly with his spouse, 1,200 of which are held in margin accounts that may from time to time be pledged as collateral; and 5,459 shares held by FJ Capital Long/Short Equity Fund, LLC, of which Mr. Friedman is Managing Member, and all of which are held in margin accounts that may from time to time be pledged as collateral.

 

3
 

 

(6)Includes 10,305 shares held by Mr. Hackemer’s spouse and 178,113 shares that Mr. Hackemer holds jointly with his spouse.
(7)Includes 480,180 shares that Mr. Jadlos holds jointly with his spouse.
(8)Includes 556,727 shares that Mr. Kody holds jointly with his spouse and 38,601 shares held by Kody Holdings, LLC, of which Mr. Kody has 50% ownership.
(9)Includes 36,930 shares held by Mr. Shoemaker’s spouse; 247,427 shares that Mr. Shoemaker holds jointly with his spouse, 216,310 of which are pledged as collateral for loans; and 4,113 shares held as custodian for his children.
(10)Mr. Wimer was not a director, director nominee or executive officer as of March 31, 2013.
(11)Includes 64,640 shares that Mr. Wimer holds jointly with his spouse.

 

Section 16(a) Beneficial Ownership Reporting Compliance

 

Section 16(a) of the Exchange Act requires directors, executive officers and greater than 10% beneficial owners of companies whose securities are registered under Section 12 of the Exchange Act to file reports with the SEC concerning their ownership of the companies’ securities. Based solely upon the Corporation’s review of such reports, or written representations that no other reports were required, the Corporation believes that all executive officers, directors and greater than 10% beneficial owners filed these required reports on a timely basis with respect to 2012 except as follows: each of Messrs. Clarke, Edgemond, Friedman, Hackemer, Jadlos, Kody, Shoemaker, Wimer and Ms. Linton filed one late Form 4 each, each reporting one transaction.

 

 

PROPOSAL ONE

ELECTION OF DIRECTORS

 

The Board is divided into three classes (I, II, and III) of directors. The term of office for Class II directors will expire at the Annual Meeting. Robert C. Shoemaker and Thomas M. Kody, each of whom currently serves as a director of the Corporation, will be nominated to serve as Class II directors. J. Randolph Babbitt was appointed to the Board of Directors effective September 25, 2012. He was recommended to the Nominating and Governance Committee by a non-employee director. He will also be nominated to serve as a Class II director. If elected, the Class II nominees will serve until the 2016 Annual Meeting of Shareholders. The persons named in the proxy will vote for the election of the nominees named below unless authority is withheld. The Board believes that the nominees will be available and able to serve as directors, but if any of these persons should not be available or able to serve, the proxies may exercise discretionary authority to vote for a substitute proposed by the Board.

 

The specific experience, qualifications, attributes and skills supporting the Board’s recommendation concerning the nominees for election at the Annual Meeting as Class II directors is set forth below, as well as similar information about the Class I and III directors, who will continue in office until the 2015 and 2014 Annual Meetings of Shareholders, respectively. The Board believes that the experience, qualifications, attributes and skills set forth below make each nominee and director a good fit for service on the Board of Directors.

 

 

 

Name (Age)

Served

Since (1)

Previous Business Experience
Class II Nominees (To Serve Until the 2016 Annual Meeting)
Robert C. Shoemaker (52) 1999 Mr. Shoemaker has served as Executive Vice President and a director of the Corporation since it was formed in 2002 and has served as Executive Vice President and a director of Access National Bank (the “Bank”) since it was organized in 1999.  He also serves as Chief Credit Officer and Chief Lending Officer of the Bank.  From 1990 to 1999, Mr. Shoemaker served as Senior Vice President of construction and real estate lending for Patriot National Bank in Vienna, Virginia and its successor, United Bank.  Mr. Shoemaker graduated from the Hankamer School of Business at Baylor University with a B.A. degree in business administration.  Mr. Shoemaker has over 28 years of experience in the skilled front line delivery of banking products, credit risk management, corporate finance and management of banking operations at all levels, which allows him to provide valuable contributions to the Board.    

 

4
 

 

Name (Age)

Served

Since (1)

Previous Business Experience

Thomas M. Kody (51)

 

 

 

 

 

1999

 

 

Mr. Kody has served as a director of the Corporation since it was formed in 2002 and has served as a director of the Bank since it was organized in 1999. Since 1994, Mr. Kody has owned and operated a network of automobile dealerships and related businesses in Maryland and Virginia. Mr. Kody graduated from the University of Virginia with a B.A. degree in economics and government and attended the University of Virginia’s McIntire School of Commerce. Mr. Kody’s experience has enabled him to successfully start, purchase and manage business enterprises of a variety of sizes. His particular skills in management, finance, negotiations and investments have been critical to his success and are invaluable attributes with respect to his service on the Board.

     
J. Randolph Babbitt (66) 2012 Mr. Babbitt was appointed to the Board of Directors of the Bank and of the Corporation effective September 25, 2012. He was appointed to the Nominating and Governance Committee, Compensation Committee and Audit Committee on the same date. He previously served as a director of the Corporation from 2002 to 2009, and as a director of the Bank from 1999 to 2009. Mr. Babbitt is currently Senior Vice President of Labor Relations for Southwest Airlines Co. He is also Managing Member of Babbitt & Associates, LLC, an aviation consulting firm, which he formed in 2012. From 2009 to 2011, Mr. Babbitt served as Administrator of the Federal Aviation Administration. Prior to then, he was President and Chief Executive Officer of ECLAT Consulting, Inc., an aviation consulting practice, from its organization in 2001 until its merger into Oliver Wyman in 2007, where Mr. Babbitt served as a Partner. He also formerly served as President of the Air Line Pilots Association, International and has more than 40 years of experience in the aviation field, including almost 25 years as a pilot for Eastern Air Lines. Mr. Babbitt attended the University of Georgia and University of Miami. His extensive experience in a highly regulated industry, as well as his skills in consulting, management and finance, are valuable contributions to the Board.

 

Class III Directors (Serving Until the 2014 Annual Meeting)

John W. Edgemond (51)

 

 

 

 

 

 

 

 

 

1999

 

 

 

 

 

 

 

 

 

Mr. Edgemond has served as a director of the Corporation since it was formed in 2002 and has served as a director of the Bank since it was organized in 1999.  Mr. Edgemond is the Owner and President of Greenworks Landscaping, a contract landscape and retail nursery in Chantilly, Virginia, which he founded in 1987. Prior to that time, Mr. Edgemond operated as a sole proprietor in the landscape business in Northern Virginia.  Mr. Edgemond graduated from the University of California at Davis with a B.S. degree in plant science.  Having started his business as a sole proprietor more than 28 years ago, Mr. Edgemond brings to the Board his hands-on business experience in sales, marketing, financial and human resource management, bank investment, and as a small business borrower and depositor throughout the business life cycle, which experience has been critical to his success.

 

5
 

 

Name (Age)

Served

Since (1)

Previous Business Experience

Martin S. Friedman (44) 2009

Mr. Friedman has served as a director of the Bank and of the Corporation since 2009. Mr. Friedman is co-founder and serves as CEO of FJ Capital Management, an investment fund firm based in McLean, Virginia, since 2008. He was previously Director of Research for Friedman, Billings, Ramsey Group, a research and securities trading firm, from 1998 to 2007. Prior to that, he was a securities analyst with the same firm from 1992 to 1998. Mr. Friedman served on the Board of Directors for Guaranty Savings Bank in Metairie, Louisiana from 2008 to 2009. Mr. Friedman graduated from the University of Maryland with a B.S. degree in Finance. He brings to the Board over 21 years of experience in and around the commercial and investment banking industries, in which he applied and developed skills in financial analysis with an expertise in financial institutions, corporate finance, SEC and banking compliance and management.

 

Class I Directors (Serving Until the 2015 Annual Meeting)
Michael W. Clarke (51) 1999 Mr. Clarke has served as President, Chief Executive Officer and a director of the Corporation since it was formed in 2002 and has served as President, Chief Executive Officer and a director of the Bank since it was organized in 1999.  Prior to joining the Bank, Mr. Clarke served as Chief Credit Officer of Patriot National Bank from its inception in 1990 until the company was sold in 1997 and remained with United Bank in the same capacity through 1998.  Prior to joining Patriot, Mr. Clarke was Vice President of commercial lending at Crestar Bank in Alexandria, Virginia, from 1985 to 1989.  Mr. Clarke graduated from Virginia Tech with a B.S. degree in finance. Mr. Clarke is a director of the Virginia Tech Foundation and serves on its Audit Committee.  Mr. Clarke brings to the Board over 28 years of experience in the skilled front line delivery of banking products, credit risk management, corporate finance, capital management and management of banking operations at all levels.

 

6
 

 

Name (Age)

Served

Since (1)

Previous Business Experience
James L. Jadlos (47) 2000 Mr. Jadlos has served as a director of the Corporation since it was formed in 2002, as a director of the Bank since May 2000, and was elected as Chairman of both Boards in January 2011.  Mr. Jadlos is currently Chairman of IQual Corporation, a firm providing credit advisory services to consumers and financial institutions.  He was previously lead principal of Berlos Capital, LLC, an entity formed to acquire technology and business analytics firms supporting the banking and mortgage sectors.  Prior to that, Mr. Jadlos was CEO of McDash Analytics, LLC, a provider of data services to support the mortgage industry and various government entities, including the OCC, OTS and Department of Treasury.  McDash Analytics was sold to Lender Processing Services, Inc. in May 2008, where Mr. Jadlos was President and Senior Managing Director of their LPS/Applied Analytics division until May 2010.  Mr. Jadlos was also previously the lead principal of Griffin Capital Partners, Inc. based in Denver, Colorado, an advisor to mortgage companies and banks on a nationwide basis with respect to the valuation, sale and brokerage of mortgage assets.  Mr. Jadlos is frequently quoted as a leading authority in banking and mortgage banking publications with respect to the valuation, sale and brokerage of mortgage assets.  Mr. Jadlos graduated from the University of Virginia with a B.A. degree in economics and has over 23 years of experience in the mortgage industry, which, along with his experience in the creation and management of several emerging business enterprises, has been critical to his success and is invaluable to the Board of Directors.

 

(1)If a date prior to 2002, includes term as a director of the Bank prior to the reorganization in which the Corporation became the holding company for the Bank.

 

Unless authority for the nominees is withheld, the shares represented by the enclosed proxy card, if executed and returned, will be voted FOR the election of the nominees recommended by the Board of Directors.

 

THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE DIRECTORS NOMINATED TO SERVE AS CLASS II DIRECTORS.

 

 

PROPOSAL TWO

ADVISORY VOTE TO APPROVE EXECUTIVE COMPENSATION

 

The Dodd-Frank Wall Street Reform and Consumer Protection Act added certain provisions to Section 14A of the Exchange Act, which require that we provide our shareholders with the opportunity to vote to approve, on a nonbinding, advisory basis, the compensation of our named executive officers as disclosed in this Proxy Statement in accordance with the compensation disclosure rules of the SEC.

 

As described in detail in the “Compensation Discussion and Analysis” section, we believe that skilled professionals have been the single most important contributing factor to our success. We believe that we have a competitive compensation program that has assisted in retaining qualified executives. The tenure and continuity of management has been critical to the Corporation’s long term success. We also seek to closely align the interests of our named executive officers to that of our shareholders and believe our compensation structure aligns those long term objectives.

 

This vote is advisory, which means that the vote on executive compensation is not binding on the Corporation, our Board of Directors or the Compensation Committee of the Board of Directors. However, the Compensation Committee and the Board will take into account the outcome of this advisory vote when considering future executive compensation arrangements, even though they are not required to do so. The vote on this resolution is not intended to address any specific element of compensation, but rather relates to the overall compensation of our named executive officers, as described in the Proxy Statement in accordance with the compensation disclosure rules of the SEC.

 

The Board of Directors believes the Corporation’s compensation practices are appropriate and strongly supports the executive compensation arrangements in place.

 

The Board of Directors recommends a vote “FOR” advisory APPROVAL OF THE Company’s executive compensation.

 

7
 

 

PROPOSAL THREE

ADVISORY VOTE ON THE FREQUENCY OF FUTURE ADVISORY VOTES ON EXECUTIVE COMPENSATION

 

The Dodd-Frank Wall Street Reform and Consumer Protection Act added certain provisions to Section 14A of the Exchange Act, which require that we provide our shareholders with the opportunity to vote, on a nonbinding, advisory basis, for their preference as to how frequently to vote on the compensation of our named executive officers as disclosed in accordance with the compensation disclosure rules of the SEC.

 

The Board of Directors has determined that an annual advisory vote on executive compensation is the most appropriate alternative for the Corporation as it will permit our shareholders to provide input on the Corporation’s executive compensation philosophy, policies and practices as disclosed in our proxy statement each year.

 

This vote is advisory, which means that the vote is not binding on the Company, our Board of Directors or the Compensation Committee of the Board of Directors. However, the Board of Directors values the input of the shareholders and will consider their preferences on the frequency of an advisory vote on executive compensation when determining how often to hold an advisory vote on executive compensation.

 

The proxy card provides shareholders with the opportunity to choose among four options (holding the vote every one year, two years or three years, or abstaining from voting) and therefore, shareholders will not be voting to approve or disapprove the recommendation of the Board of Directors.

 

The Board of Directors recommends a vote FOR FUTURE advisory SHAREHOLDER VOTES ON EXECUTIVE COMPENSATION to occur every year.

 

 

PROPOSAL FOUR

Ratification of the Selection of Independent Public Accountants

 

BDO USA, LLP served as the Corporation’s independent public accountants for the fiscal year ended December 31, 2012, and has been selected by the Audit Committee as independent public accountants for the Corporation for the fiscal year ending December 31, 2013. In the event the selection of BDO USA, LLP is not ratified by the shareholders, the Audit Committee will consider a change in independent public accountants for the fiscal year ending December 31, 2014.

 

If not otherwise specified, proxies will be voted FOR ratification of the selection of BDO USA, LLP. Representatives of BDO USA, LLP are expected to be present at the Annual Meeting, will have an opportunity to make a statement if they so desire, and are expected to be available to respond to appropriate questions.

 

The Board of Directors recommends a vote “FOR” proposal four to ratify the selection of BDO USA, LLP to serve as independent public accountants for the fiscal year ending December 31, 2013.

 

 

8
 

 

corporate governance and the board of directors

 

The current Board of Directors is comprised of seven members, a majority of whom are “independent,” as defined by the listing standards of the NASDAQ Stock Market, Inc. (“Nasdaq”). The Board of Directors has determined in accordance with the Nasdaq listing standards that these independent directors have no relationships with the Corporation that would interfere with the exercise of their independent judgment in carrying out the responsibilities of a director. The independent directors are Messrs. Babbitt, Edgemond, Jadlos, Kody and Friedman.

 

Director Thomas M. Kody is married to director James L. Jadlos’ sister.

 

During 2012, there were 12 meetings of the Board of Directors of the Corporation. Attendance at Board meetings and Board committees was in person or by telephone. All of the directors attended at least 75% of all meetings of the Board and Board committees on which he served, except for Mr. Kody, who attended 73%. When directors are unable to attend a meeting, it is the Corporation’s practice to provide all meeting materials to the director, and the Chief Executive Officer (“CEO”) consults and apprises the director of the meeting’s subject matter, or the Committee Chair apprises the director if it is a committee on which the CEO does not serve.

 

The Corporation has not adopted a formal policy on directors’ attendance at its annual meetings of shareholders, although all board members are invited and encouraged to attend and, historically, most have done so. Five of the six board members attended the 2012 Annual Meeting of Shareholders.

 

Board Leadership Structure and Role in Risk Oversight. The Board believes the interests of the Corporation are best served with the CEO and Chairman positions separated. James Jadlos, an independent director, has served as Chairman of the Board of Directors since January 2011. The Corporation believes this structure is most appropriate as it allows Michael Clarke, the CEO, to focus on the day-to-day direction of the Corporation in furtherance of the long-term strategy established by the Board of Directors, while the Chairman is able to provide strategic guidance to the CEO, handle issues related to shareholder relations, and set the agenda for and preside over the Board of Director meetings. While the Board is responsible for risk oversight as part of its overall duties, the Audit Committee organizes and sets the tone for risk management in the Corporation. The Audit Committee maintains a robust charter and oversees the internal and external audit programs, including loan review, to ensure appropriate integrity and controls are in place. The Audit Committee reviews and adopts enterprise–wide risk assessments, approves all audit contractors and audit engagements, and reviews and evaluates the work product of all auditors designed to monitor the effectiveness of policies and controls and identify potential weaknesses and the status of remediation efforts for previously identified weaknesses or potential weaknesses. The Audit Committee includes only independent directors and excludes and operates independently of the CEO.

 

The Board meets regularly in Executive Sessions, excluding any employee-director or member of management, and includes the independent public accountants in those sessions no less than annually. The independent public accountant partner in charge of the Corporation’s audit communicates independently with the Audit Committee Chair on a quarterly basis.

 

The Board of Directors has standing Audit, Nominating and Governance, Compensation, and Loan Committees.

 

Nominating and Governance Committee. Members of the Nominating and Governance Committee are Messrs. Kody (Chair), Babbitt, Edgemond, Friedman and Jadlos, each of whom is independent under the Nasdaq listing standards. Mr. Babbitt was appointed to the committee on September 25, 2012. The committee met two times in 2012. The committee is responsible for making recommendations to the full Board regarding nominations of individuals for election to the Board of Directors and for evaluating the Board’s structure, personnel, committee composition and general governance processes. The committee operates pursuant to a written charter adopted by the Board of Directors, which is available on the Corporation’s website, www.AccessNationalBank.com under “Investor Relations - Governance Documents”. The Board of Directors reviews and reassesses the adequacy of this charter annually.

 

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Qualifications for consideration as a director nominee may vary according to the particular areas of expertise being sought as a complement to the existing Board composition. However, minimum qualifications include high level leadership experience in business activities, breadth of knowledge about issues affecting the Corporation and time available for meetings and consultation on company matters. In addition, in accordance with the Corporation’s bylaws, no person may be nominated to be or elected a director who would be 70 or older on the date of election. Although the Nominating and Governance Committee Charter does not set forth a formal policy regarding diversity, the committee seeks a diverse group of candidates who possess the background, skills and expertise to make a significant contribution to the Board of Directors, to the Corporation and to its shareholders.  The committee evaluates each candidate's qualities in the context of how that candidate would relate and contribute to the Board of Directors as a whole to ensure the Board is comprised of an appropriately diverse group that reflects the needs of the Board of Directors and Corporation at that time. The committee evaluates potential nominees, whether proposed by shareholders or otherwise, by reviewing their qualifications, results of personal and business reference interviews and other relevant information. Candidates whose evaluations are favorable are then recommended by the committee for selection by the full Board. The full Board then selects and recommends candidates for nomination as directors for shareholders to consider and vote upon at the annual meeting.

 

The Board has concluded that each director and director nominee possesses the personal traits described above. In considering the directors’ and director nominees’ individual experience, qualifications, attributes and skills, the Board has concluded that the appropriate experience, qualifications, attributes and skills are represented for the Board as a whole and for each of the Board’s committees. In addition, each director and director nominee possesses characteristics that led the Board to conclude that such person should serve as a director. The specific experience, qualifications, attributes and skills that the Board believes that each director and director nominee possesses are discussed in the table under Proposal One Election of Directors on page 4.

 

While there are no formal procedures for shareholders to submit director candidate recommendations, the Nominating and Governance Committee will consider candidates recommended by shareholders in writing. Such written submissions should include the name, address, and telephone number of the recommended candidate, along with a brief statement of the candidate’s qualifications to serve as a director. All such shareholder recommendations should be submitted to the attention of the Corporation’s Secretary at the Corporation's principal office in Reston, Virginia and must be received by January 31, 2014 in order to be considered by the Nominating and Governance Committee for the next annual election of directors. Any candidates recommended by a shareholder will be reviewed and considered in the same manner as all other director candidates considered by the Nominating and Governance Committee.

 

In addition, in accordance with the Corporation’s bylaws, any shareholder entitled to vote in the election of directors generally may nominate one or more persons for election as director(s) at an annual meeting if advance notice of the nomination is provided in writing.  Notice of any such shareholder nominations for the next annual election of directors must be received by the Corporation’s Secretary at the Corporation’s principal office in Reston, Virginia, no later than March 17, 2014, provided that notice of nominations shall not be required to be made more than 90 days prior to the date of the 2014 Annual Meeting.

 

In order to be valid, notice of a shareholder nomination must set forth (1) the name and address of the shareholder who intends to make the nomination; (2) the name and address of the person or persons to be nominated; (3) a representation that the shareholder is a record holder of stock of the Corporation entitled to vote at the meeting and intends to appear in person or by proxy at the meeting to nominate the person or persons specified in the notice; (4) a description of all arrangements or understandings between the shareholder and each nominee and any other person or persons (naming such persons) pursuant to which the shareholder is making the nomination; (5) such other information regarding each nominee proposed by such shareholder as would be required to be included in a proxy statement filed pursuant to the proxy rules of the SEC, had the nominee been nominated, or intended to be nominated, by the Board of Directors, including the amount and nature of the nominee’s beneficial ownership of the Corporation, the nominee’s principal occupation for the past five years, his or her age and a discussion of the specific experience, qualifications, attributes or skills that led to the conclusion that the nominee should serve as a director; and (6) the written consent of each nominee to serve as a director if elected.

 

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Compensation Committee. Members of the Compensation Committee are Messrs. Friedman (Chair), Babbitt, Edgemond, Jadlos and Kody, each of whom is independent under the Nasdaq listing standards. Mr. Babbitt was appointed to the committee on September 25, 2012. The committee met four times in 2012. The committee is responsible for recommending the level of compensation of each executive officer of the Corporation and its subsidiaries, the granting of equity based compensation, employment agreements and other employee compensation plans for approval by the full Board of Directors, except that the Chief Executive Officer is not present during deliberations or voting with respect to his compensation, and the Executive Vice President / Chief Lending Officer is not present during deliberations or voting with respect to his compensation. The committee operates pursuant to a written charter adopted by the Board of Directors, which the committee reviews and reassesses annually and recommends any changes to the Board of Directors for approval. The charter is available on the Corporation’s website, www.AccessNationalBank.com under “Investor Relations - Governance Documents”.

 

Audit Committee. Members of the Audit Committee are Messrs. Edgemond (Chair), Babbitt, Friedman, Jadlos and Kody, each of whom satisfies the independence requirements and financial literacy requirements of the Nasdaq listing standards and SEC regulations applicable to audit committee members. Mr. Babbitt was appointed to the committee on September 25, 2012.

 

While the Board of Directors believes that all of its Audit Committee members have the necessary experience and level of financial sophistication to serve effectively on the Audit Committee, the Board has determined that the Corporation does not currently have an “audit committee financial expert,” as defined by the SEC's rules and regulations, serving on the Audit Committee. Nevertheless, the Board of Directors believes that the cumulative experience of the directors serving on the Audit Committee is adequate to provide appropriate oversight of the Corporation’s and the Bank’s audit functions. The members of the Audit Committee have significant management and financial oversight experience in businesses of various size and complexity across a variety of industries. In addition, all members of the Audit Committee have past employment experience in finance or accounting or comparable experience which results in each individual’s financial sophistication.

 

The Audit Committee assists the Board in its oversight duties with respect to financial reporting, internal controls and other matters relating to corporate governance. The Audit Committee reviews and approves various audit functions including the year-end audit performed by the Corporation’s independent public accountants. The Audit Committee met seven times during 2012. The committee operates pursuant to a written charter adopted by the Board of Directors, which is available on the Corporation’s website, www.AccessNationalBank.com under “Investor Relations - Governance Documents”. See Report of the Audit Committee on page 32.

 

Code of Ethics. The Corporation has adopted a Code of Ethics that applies to its directors, executives and employees.  The Corporation’s Code of Ethics is available on the Corporation’s website, www.AccessNationalBank.com under “Investor Relations - Governance Documents”.

 

Shareholder Communications with the Board of Directors

 

Shareholders who wish to contact the Board of Directors or any of its members may do so by addressing their written correspondence to the Board of Directors as a whole or the individual director, c/o Corporate Secretary, Access National Corporation, 1800 Robert Fulton Drive, Suite 300, Reston, Virginia 20191. All shareholder communications must be written and should contain the address, telephone number and email address, if any, of the person submitting the communication. All shareholder communications will be delivered to their addressees. Correspondence directed to an individual Board member will be referred, unopened, to that member. Correspondence not directed to a particular Board member will be referred, unopened, to the Secretary or CEO.

 

 

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Executive Officers Who Are Not Directors

 

 

Name (Age)

Executive

Officer

Since

 

Current Position

 

Previous Business Experience

Margaret M. Taylor (49) 2012

Senior Vice President and Chief Financial Officer, Access National Corporation and Access National Bank

 

 

 

Ms. Taylor has served as Senior Vice President and Chief Financial Officer of the Corporation and Bank since June 30, 2012.  Prior to this, she served as Senior Vice President, Accounting and Finance, of the Corporation and Bank since April 2012.  Before joining the Corporation and Bank, Ms. Taylor was a Partner at Dixon Hughes Goodman LLP, an accounting firm providing attestation and consulting services to a client base consisting of financial institutions and public companies.  Ms. Taylor is a certified public accountant and first joined Dixon Hughes Goodman LLP in September 1999.  Ms. Taylor graduated from Kennesaw State University Summa Cum Laude with a Bachelor of Business Administration.  
       
Dean F. Hackemer (48) 2004 President, Access National Mortgage, a division of Access National Bank; Senior Vice President, Access National Bank. Mr. Hackemer currently serves as President of Access National Mortgage (“ANM”) and Senior Vice President of the Bank.  Mr. Hackemer has served as Senior Vice President of the Bank since 2004, President of Access National Mortgage Corporation (“ANMC”) from 2004 to 2011 and Chief Executive Officer of ANMC from 2005 to 2011.  In 2011, the Bank dissolved ANMC and established ANM, a division of Access National Bank.  From 2002 to 2004, Mr. Hackemer served as Executive Vice President and Chief Operating Officer of ANMC.  From 1992 to 2002 he served as a loan officer, Vice President and Senior Vice President of Mortgage Investment Corporation. Mr. Hackemer graduated from the University of Virginia with a B.A. degree in economics. Mr. Hackemer has over 25 years of banking and mortgage banking experience.

 

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EXECUTIVE COMPENSATION

COMPENSATION DISCUSSION AND ANALYSIS

 

Compensation Philosophy and General Objectives

The overall objective of the Corporation’s various compensation programs is to attract and retain skilled personnel. The Corporation believes the attraction and retention of skilled professionals has been the single most important contributing factor to the Corporation’s success. The Corporation recruits for and places high performance expectations upon its personnel. In order to attract highly skilled personnel, the Corporation aims to provide attractive compensation plans that allow top performing personnel to be well compensated when compared to local bank competitors.

 

The Compensation Committee periodically assesses the overall compensation provided to its employees, executives and directors against a variety of benchmarks to provide points of reference. The Compensation Committee examines industry sponsored studies, industry white papers, reports in trade publications and practices within individual companies, composites and subgroups of publicly traded banking companies. In reviewing these various data sources, the Compensation Committee examines and considers not only the absolute value of each element of compensation and the total compensation, but also the allocation of each element within the total. The Compensation Committee does not rely upon any single source or formula to explicitly benchmark and determine the pay of its employees and executives.

 

For this discussion, compensation benefits may be characterized as current compensation and long-term compensation. The Corporation’s current compensation is designed to provide employees with current cash compensation that is viewed favorably and competitively by the employee. Examples of current compensation are base salaries, commissions and cash bonuses. Employees and officers responsible for revenue production and executive duties are compensated more highly than back office and administrative employees. Long-term compensation benefits are designed to provide each employee with the opportunity to create long-term wealth and financial security. Examples of long-term compensation include option awards and retirement plan contributions. Select long-term compensation benefits also serve to align the employee’s long-term interests with that of the Corporation’s shareholders. Furthermore, the Corporation fosters, and in some instances requires, ownership in the Corporation and use of the Corporation’s products and services by personnel at all levels.

 

Compensation of executive officers is based upon the Compensation Committee’s review of the performance and qualifications of each executive in the context of the business environment, defined job responsibilities, goals and objectives, and is established at least annually. Total compensation of each executive is comprised of base salary and performance-based compensation consisting of annual cash bonuses and stock option awards. In addition, each executive is entitled to participate in all other Corporation-provided benefits such as health and life insurance coverage and the retirement savings plan. The basic compensation arrangement, as well as other covenants and terms designed to protect and benefit the interests of both parties, may be set forth in employment contracts.

 

Compensation Programs as They Relate to Risk Management

The Compensation Committee and Board conducted their annual assessment between November 2012 and January 2013 and believe the Corporation’s compensation policies and practices do not create risks that are reasonably likely to have a material adverse effect on the Corporation, do not encourage imprudent risk-taking behavior, and are consistent with maintaining the organization’s safety and soundness. The business of banking and the delivery of financial services involves a high degree of risk, and risk management is an integral ingredient to a successful enterprise in this industry. The Corporation places a priority on fundamental building blocks to guard against excessive risk taking as follows: 1) Comprehensive Board approved policies and procedures are in place that define risk limits, approval authorities, exception processes and reporting thereof; 2) An effective audit program is in place that includes an enterprise-wide risk management assessment, monitoring and testing program; and 3) Employees and management are held to standards of personal and professional conduct and standards with respect to industry sanctions or investigations, adverse personal financial circumstances, credit, issues with municipal and taxing authorities or creditors or criminal backgrounds.

 

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The Corporation does not have any compensation arrangements whereby any individual at any level has direct or individual authority over any decision that directly enriches their income. The Corporation does employ individuals who work on a commission or incentive basis. There are enhanced quality control and audit programs contained in the Audit Committee’s audit program that monitor the quality and performance of business generated by such individuals to guard against potential abuse of such programs.

 

Board Process

The Compensation Committee of the Corporation’s Board of Directors is responsible for recommending and administering compensation of the Corporation’s executive officers, including the named executive officers and directors. The Committee is comprised of all of the non-employee “independent” directors, as such terms are defined by the SEC and the Nasdaq listing standards. The Committee operates pursuant to a written charter adopted by the Board of Directors. The Committee reviews and reassesses this charter annually and recommends any changes to the Board of Directors for approval.

 

Under the 2009 Stock Option Plan, the Committee may delegate all or part of its duties and obligations to a designated officer(s) to administer the plan with respect to awards to employees who are not subject to Section 16 of the Exchange Act. The Compensation Committee has delegated authority to the CEO or joint authority to the CFO and CLO to authorize option awards for the purpose of recruiting and retaining non-executive officers and employees of the Corporation.  The Committee historically has not used the services of a compensation consultant with respect to executive and/or director compensation matters, and did not do so for 2012, and does not currently plan to do so for 2013.

 

The Compensation Committee monitors the compensation environment by reviewing information from various trade resources and publications. The CEO prepares a spreadsheet of data for each executive officer based on performance, and with that, the Committee commences its work to prepare for annual reviews, performance evaluations, bonus awards and salary adjustments early in the fourth quarter of each year. The Committee begins by reviewing past practices and any current issues that have been brought to light that may affect the decision process. With the assistance of the CEO and the Corporate Secretary, the Committee Chair prepares draft evaluations of each named executive officer that outline performance assessments and the various components of compensation. The drafts are reviewed by the Compensation Committee and refined as the year-end financial statement closing process proceeds. The CEO also submits a draft of option award recommendations for all officers and employees other than the named executive officers. Generally, by the time the Board of Directors meeting takes place in January, the financial statements are deemed to be final and the Compensation Committee has finalized its recommendations for action by the full Board of Directors. The Board reviews the recommendations, makes any changes and approves the compensation elements at the same meeting as the financial statements are considered final. Due to pending tax increases for 2013 anticipated late in 2012, the Compensation Committee concluded its assessment for 2012 in late December 2012 and recommended and the Board of Directors approved the payment of cash bonuses to the executive officers on December 31, 2012 based on the then-anticipated audit results, conditioned upon clawback requirements should actual audit results fall below expectations. The financial statement audit was finalized during the first quarter of 2013 and there were no substantive changes to the anticipated audit results.

 

Employment Agreements and Potential Payments Upon Termination or Change in Control

The Corporation does not have any employment agreements with its executives. All executive officer employment agreements are with the Bank. In anticipation of entering into new employment agreements, the Bank and each of Mr. Clarke and Mr. Shoemaker mutually agreed to terminate their existing employment agreements effective December 31, 2011. During 2012 and the first quarter of 2013, Mr. Clarke and Mr. Shoemaker were employees-at-will and continued to receive the same compensation and employee benefits as were provided for in the terminated agreements. Mr. Hackemer’s employment agreement was terminated on March 14, 2013, also in anticipation of entering into a new employment agreement. The new employment agreements for Messrs. Clarke, Shoemaker and Hackemer were entered into on March 15, 2013, with terms commencing April 1, 2013.

 

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On March 15, 2013, the Bank and Mr. Clarke entered into an employment agreement under which Mr. Clarke serves as President and CEO of the Bank for a current annual base salary of $370,000, subject to annual increases at the discretion of the Board of Directors. Mr. Clarke’s performance review for 2012 resulted in a 6.0% base salary increase for 2013 over 2012. The agreement provides for an annual cash performance bonus based upon a performance evaluation by the Board of Directors and in an amount determined in the discretion of the Board of Directors, which could exceed 100% of his base salary, eligibility for an annual grant of at least 10,000 stock options issued at market value and other benefits including life insurance, family health insurance, disability insurance coverage and privileges generally provided to executives, as well as vacation and reimbursement of reasonable business expenses. The agreement also provides for Mr. Clarke to receive 10,000 stock options upon entering the agreement, which were awarded on the effective date of the agreement.

 

Mr. Clarke’s agreement is for a term of 3 years ending March 31, 2016, with automatic 1 year renewals unless at least 120 days advance notice of nonrenewal is provided by either party prior to the end of the initial term or any extended term. Mr. Clarke serves at the pleasure of the Bank’s Board of Directors. If, during the term of the agreement, the Bank terminates Mr. Clarke’s employment without cause (as defined in the agreement) or Mr. Clarke terminates his employment for good reason (as defined in the agreement), Mr. Clarke will be entitled at termination to a lump sum payment equal to 2.75 times his highest reported compensation as reported on Form W-2 in the three full years preceding the termination date. Additionally, Mr. Clarke will be entitled to any bonuses that have been accrued or earned as of the termination date that remain unpaid, and medical, life and disability insurance paid by the Bank (subject to elimination if Mr. Clarke becomes employed and substantially similar coverage is made available to him) for one year from the termination date. If Mr. Clarke’s employment is terminated voluntarily by him within 180 days after a change in control (as defined in the agreement), he will be entitled to the same benefits as if termination were by him for good reason. Also, in the event of a change in control, Mr. Clarke will have the right to assume at cost any insurance contracts owned by the Bank which were acquired for purposes of insuring against Mr. Clarke’s death or disability. The agreement also contains non-competition and non-solicitation covenants for a period of one year following termination of Mr. Clarke’s employment other than a termination by the Bank without cause or by Mr. Clarke for good reason (except that in the case of a termination in connection with a change in control, the covenants will apply). If Mr. Clarke’s employment is terminated by his disability (as defined in the agreement) or death, he or his estate will be paid a lump sum payment at termination equal to 75% of the lump sum payment that would have been paid to him upon a termination following a change in control. (Mr. Clarke or his estate will not receive the bonus and medical, life and disability insurance that would have been received upon a termination following a change in control). In the event of termination by Mr. Clarke without good reason, Mr. Clarke will be entitled to Bank paid family coverage health insurance benefits for one year from the termination. The agreement also contains clawback provisions subject to and in accordance with the Dodd-Frank Wall Street Reform and Consumer Protection Act. If the Board of Directors determines that the financial information used to determine the cash bonus, other incentive-based compensation, the value of the Bank, any financial losses, or exposure to inappropriate risks requires any financial restatement or causes a material noncompliance with the financial reporting requirements for the Bank, then the Board of Directors may require the repayment of all or any portion of the cash bonus or other incentive-based compensation paid to Mr. Clarke for the year for which such financial restatement or material non-compliance occurred. Finally, the agreement contains a covenant requiring Mr. Clarke to maintain ownership in the Corporation’s common stock in an amount equal to the lesser of $1,850,000 (five times his initial base salary under the agreement) or 100,000 shares for so long as the agreement remains in effect.

 

On March 15, 2013, the Bank and Mr. Shoemaker entered into an employment agreement under which Mr. Shoemaker serves as Executive Vice President of the Bank. The terms of Mr. Shoemaker’s agreement are substantially the same as Mr. Clarke’s agreement, except as follows. Mr. Shoemaker’s current annual salary is $296,800, subject to annual increases at the discretion of the Board of Directors, his annual performance cash bonus opportunity is up to 75% of his base salary, and he is eligible to receive an annual grant of at least 7,500 stock options issued at market value. Mr. Shoemaker’s performance review for 2012 resulted in a 6.0% base salary increase for 2013 over 2012. The agreement also provides for Mr. Shoemaker to receive 7,500 stock options upon entering the agreement, which were awarded on the effective date of the agreement. The lump sum payment due for termination by the Bank without cause or Mr. Shoemaker’s termination for good reason or in connection with Mr. Shoemaker’s termination following a change in control will be equal to 2.0 times his highest reported compensation reported on Form W-2 in the three full years preceding the termination date. Mr. Shoemaker is also required to maintain ownership in the Corporation’s common stock in an amount equal to the lesser of $742,000 (two and one half times his initial base salary under the agreement) or 50,000 shares for so long as the agreement remains in effect.

 

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On March 15, 2013, the Bank and Mr. Hackemer entered into an employment agreement under which Mr. Hackemer serves as President of Access National Mortgage, a division of Access National Bank, and Senior Vice President of the Bank. The terms of Mr. Hackemer’s agreement are substantially the same as Mr. Clarke’s agreement, except as follows. Mr. Hackemer’s annual base salary is currently $350,000, subject to annual increases at the discretion of the Board of Directors, his annual cash performance bonus opportunity is up to 100% of his base salary, and he is eligible to receive an annual grant of at least 5,000 stock options issued at market value. Mr. Hackemer’s performance review for 2012 resulted in a 4.8% base salary increase for 2013 over 2012. The agreement also provides for Mr. Hackemer to receive 5,000 stock options upon entering the agreement, which were awarded on the effective date of the agreement. The lump sum payment due for termination by the Bank without cause or Mr. Hackemer’s termination for good reason or in connection with Mr. Hackemer’s termination following a change in control will be equal to 1.5 times his highest reported compensation reported on Form W-2 in the three full years preceding the termination date. Mr. Hackemer is also required to maintain ownership in the Corporation’s common stock in an amount equal to the lesser of $875,000 (two and one half times his initial base salary under the agreement) or 50,000 shares for so long as the agreement remains in effect.

 

During 2012, Mr. Hackemer was employed pursuant to an employment agreement with the predecessor to Access National Mortgage, originally entered into January 1, 2005, and amended May 11, 2007. The terms of Mr. Hackemer’s agreement were similar to his new agreement, except as follows. The original term was for three years ending December 31, 2007, with automatic one year renewals. If, during the term of the agreement, Mr. Hackemer’s employment were terminated without cause or Mr. Hackemer terminated his employment for good reason or in connection with a change in control (as defined in the agreement), Mr. Hackemer would have been entitled to a lump sum payment equal to 1.25 times his trailing base and cash bonus compensation as paid over the 12 months preceding the termination date. The agreement also contained non-competition covenants for the shorter of 12 months or the remaining term of the agreement following termination of his employment other than by Access National Mortgage without cause or by Mr. Hackemer with good reason (except that in the case of a termination in connection with a change in control, the covenants would apply). If Mr. Hackemer’s employment were terminated by his disability (as defined in the agreement) or death, he or his estate would be paid all compensation accrued to him prior thereto, including a pro rata portion of the annual bonus assessed as of his date of termination. The agreement did not contain a covenant requiring Mr. Hackemer to maintain any ownership in the Corporation’s common stock.

 

Mr. Wimer previously served as Executive Vice President and Chief Financial Officer (“CFO”) of the Bank pursuant to an employment agreement entered into effective January 1, 2000. The terms of Mr. Wimer’s agreement were similar to the new agreements discussed above, except as follows. Although not included in the written employment agreement, his annual cash performance bonus opportunity was up to 30% of his base salary. If, during the term of the agreement, Mr. Wimer’s employment were terminated without cause or Mr. Wimer terminated his employment with good reason or in connection with a change in control, Mr. Wimer would have been entitled to continue receiving his base salary payable at regular paydays for one year (or if the Bank chose or the termination were in connection with a change in control, a lump sum severance payment in an equivalent amount) and, to the extent eligible, to receive any commissions or bonuses earned prior to the date of termination. In addition, Mr. Wimer would have been entitled to bonuses that would have been paid, and medical, life and disability insurance (subject to elimination if Mr. Wimer became employed and had substantially similar coverage available to him), until the expiration date of the agreement. The agreement did not require Mr. Wimer to maintain any ownership in the Corporation’s common stock.

 

On June 4, 2012, Mr. Wimer retired from his position as Executive Vice President and CFO, effective June 30, 2012, and the agreement was terminated on the effective date. Mr. Wimer then served in an advisory position to the Bank to assist in the transition of the position of CFO to Ms. Taylor until December 31, 2012. Mr. Wimer’s annual salary in 2012 was $218,000. Mr. Wimer continued to be paid this salary through August 30, 2012 when he used up the balance of his accrued, unused vacation leave. From September 1, 2012 through December 31, 2012, Mr. Wimer was paid based on an annual salary rate of $60,000. All existing benefits including medical, life and disability insurance were maintained through year-end, with the exception of a communication allowance, which terminated as of June 30, 2012.

 

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Margaret Taylor was appointed Senior Vice President and CFO effective June 30, 2012. She is currently an employee-at-will and has not entered into an employment agreement with the Corporation or the Bank. Her current base salary is $260,000. Her performance review for 2012 resulted in 16% base salary increase for 2013 over 2012. Ms. Taylor and the Bank have an informal understanding that she is eligible to receive an annual cash bonus in an amount up to 30% of her base salary, based on an evaluation of the corporate performance factors discussed below for cash bonuses.

 

The Corporation presently utilizes the following elements of compensation that are discussed generally and specifically as it relates to its named executive officers.

 

Base Salaries

As the practice is customary in the financial services industry, the Corporation chooses to pay base salaries on regular intervals to reward employees for their qualifications and the discharge of duties in tending to the daily affairs of the Corporation. The Corporation expects base salaries to provide its employees with adequate cash flow to afford a lifestyle commensurate with their professional status and accomplishments. Certain sales personnel receive commissions as their primary compensation in lieu of salaries in order to reward successful sales efforts. The Corporation determines base salaries within the framework of general practices within the industry and considers individual duties and responsibilities in making salary determinations. Salary adjustments are made from time to time to reward performance against periodic goals and expanding the scope of activity and responsibility. Base salaries are the most important element of compensation as many other elements discussed in this Compensation Discussion and Analysis are determined based upon the underlying base salary of the employee or executive.

 

For officers and employees other than the named executive officers, salaries are administered under policies and guidelines set forth by management that are deemed reasonable for the nature of each employee’s responsibility, business conditions, skills, and performance. Generally all employees receive a competitive base salary commensurate with their skills, experience and responsibilities. The Corporation has a Salary Administration Program that is managed by the Director of Human Resources that ensures that properly documented performance reviews and salary adjustments are made in time intervals that are appropriate.

 

The current base salaries and results of annual review adjustments for the Corporation’s named executive officers are explained above in the summary of the employment agreements. The evaluation criteria for named executive officer base salary adjustments are substantially similar to and reviewed at the same time as the performance factors described under the Cash Bonuses section that follows.

 

With respect to base salary increases and awards of stock options, which are granted at the discretion of the Board, the Committee subjectively evaluates the factors in their totality and does not employ a formula which predetermines the relative weighting of the factors.

 

Cash Bonuses (Non-Equity Incentive)

The Corporation’s practice is to award cash bonuses annually to its officers and other select employees based upon satisfaction of selected performance objectives during the preceding year. This practice is designed to encourage executives and employees to reach and exceed financial and non-financial goals in the continuing development of the Corporation’s business. The Corporation pays this compensation element to motivate performance that advances the ongoing interests of its shareholders.

 

With respect to performance-based cash bonuses, the named executive officers of the Corporation (other than the President of the Mortgage division) are primarily evaluated based upon the 5 quantitative and qualitative assessment factors indicated below. Under each assessment factor, there are sub-components that are rated on a scale of 0-5, with 0 indicating “Failure to Perform” and 5 indicating “Outstanding” performance. The sub-components are then aggregated into a composite rating or average resulting in a 0-5 rating for each of the broader assessment factors. The assessment factors are then aggregated into an overall composite or average rating that is applied toward the eligible base cash bonus as set forth in the executive’s employment contract. There is no minimum payment threshold.

 

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oRegulatory Exam / Audit results. The maximum bonus award would be achieved by maintaining high ratings against corporate objectives in all of the sub-components.
§Regulatory Exams
§Internal Audit Results
§External Audit Results
oAsset Quality. The maximum bonus award would be achieved by maintaining outstanding ratings in Regulatory and Loan Reviews as well as outstanding asset quality measures compared against various peer groups.
§Regulatory Assessment
§Loan Review
§Past Dues
§Non-Performing Assets
§Charge Offs
oReturn on Equity. The maximum bonus award would be achieved by both meeting budget goals and outperforming peers.
§Budget
§Peers
oGeneral Budget Performance. The maximum bonus award would be achieved by meeting or exceeding budget goals.
§Net Income - consolidated
§Net Income - Bank only before tax and provision for loan losses
§Asset Growth
oLeadership, Governance and Relationships. The maximum bonus award would be achieved by ratings of outstanding in each of the sub-components.
§Quality
§Productivity
§Knowledge
§Reliability/Timeliness
§Attendance
§Initiative
§Creativity
§Working Relationships
§Adherence to Policies and Plans

 

When evaluating the performance in Asset Quality and Return on Equity, the Compensation Committee assesses data from the following sources:

 

oAll FDIC-insured commercial banks with assets between $100 million and $1 billion. The data is released quarterly by the FDIC (www2.fdic.gov/qbp) and for 2012 summarizes the averages of key data points for approximately 3,608 commercial banks. The average asset size of banks within the group was $1.06 billion compared to the Bank’s reported total assets of $849 million as of September 30, 2012. This data source is focused upon operating commercial banks and is used to compare performance of the Corporation’s subsidiary bank, exclusive of the holding corporation.

 

oSelected small capitalization ($700 million or less) community banks and thrifts as published by Scott & Stringfellow, Inc. For 2012, this peer data contains performance statistics for the following 41 consolidated public holding companies of banks and thrifts, including Access National Corporation, except for TowneBank which is a bank and not a public holding company, in the Southeastern United States: American National Bankshares Inc., BNC Bancorp, C&F Financial Corporation, Capital City Bank Group, Inc., Cardinal Financial Corporation, CenterState Banks Inc., City Holding Company, Community Banker’s Trust Corporation, Crescent Financial Bankshares, Inc., Eagle Bancorp, Inc., Eastern Virginia Bankshares, Inc., Fauquier Bankshares, Inc., Fidelity Southern Corporation, First Bancorp, First Community Bancshares, First Financial Holdings, Inc., First Security Group, Inc., First United Corporation, Hampton Roads Bankshares, Inc., Middleburg Financial Corporation, Monarch Financial Holdings, Inc., National Bankshares, Inc., NewBridge Bancorp, Old Point Financial Corporation, Park Sterling Corporation, Peoples Bancorp, Inc., Pinnacle Financial Partners, Inc., Sandy Spring Bancorp, Inc., The Savannah Bancorp, Inc., SCBT Financial Corporation, Shore Bancshares, Inc., State Bank Financial Corporation, StellarOne Corporation, Summit Financial Group, Inc., TowneBank, United Community Banks, Inc., Union First Market Bankshares Corporation, Virginia Commerce Bancorp, Inc., WesBanco, Inc. and Yadkin Valley Financial Corporation. The Corporation’s total assets of $849 million as of September 30, 2012 fall below the peer group average of $2.325 billion. The peer group is used to obtain additional public data of consolidated bank holding companies that is not tracked for operating banks through the FDIC source listed above.

 

18
 

 

Due to the volatile and disparate performance of the larger peer group in recent years, the Compensation Committee also pared down the list to the top performing peers in Return on Average Assets. This peer data contains performance statistics for the following 11 consolidated public holding companies of banks and thrifts, including Access National Corporation, in the Southeastern United States: Cardinal Financial Corporation, C&F Financial Corporation, National Bankshares, Inc., City Holding Company, Monarch Financial Holdings, Inc., First Community Bancshares, Fidelity Southern Corporation, Eagle Bancorp, Inc., Sandy Spring Bancorp, Inc. and Virginia Commerce Bancorp, Inc.

 

Evaluations of the named executive officers also have a subjective element, at the full discretion of the Board. In addition to the base cash bonus, an additional amount of cash bonus may be awarded under this subjective evaluation and is intended to reward exceptional performance in areas such as Return on Equity and Return on Assets, both at nominal levels and in relation to peers.

 

As noted above, during 2012 Mr. Clarke and Mr. Shoemaker received the same compensation and employee benefits as had been provided in their employment agreements that were terminated effective December 31, 2011.  Under the terminated agreements, Mr. Clarke and Mr. Shoemaker had been eligible to receive annual cash bonuses in an amount up to 100% and 60%, respectively, of base salary, based on an evaluation by the Board of Directors (delegated to the Compensation Committee) of the performance factors listed above.  Based upon the Committee’s evaluation of 2012 performance, Mr. Clarke received a composite evaluation of 4.52 and was awarded a cash bonus of $175,000 as a base level award and $175,000 as an additional discretionary amount for strong performance in Return on Average Assets and Return on Average Equity compared to the peer data discussed on page 18, the total of which represented 100% of his base salary for 2012. The bonus was paid in December 2012.

 

For 2012 performance, Mr. Shoemaker received a composite evaluation of 4.63 and was awarded a cash bonus of $98,000 as a base level award and $70,000 as an additional discretionary amount for strong performance in Return on Average Assets and Return on Average Equity compared to the peer data discussed on page 18, as well as recognition of proactive credit management of the Bank’s portfolio. The total award of $168,000 represented 60.0% of his base salary for 2012. The bonus was paid in December 2012.

 

The current Senior Vice President, Chief Financial Officer, which position is held by Ms. Taylor, is serving at the discretion of the Board of Directors and has not entered into an employment agreement with the Bank or Corporation to date. Ms. Taylor and the Bank have an informal understanding that she is eligible to receive an annual cash bonus in an amount up to 30% of her base salary, based on an evaluation of the corporate performance factors discussed above. For 2012 performance, Ms. Taylor received a composite evaluation of 4.56 and was awarded a cash bonus of $45,000 (prorated for partial year service) as a base level award and $5,000 as an additional discretionary amount for exceeding expectations in the assumption of CFO duties. The total award of $50,000 represented 33% of her prorated base salary for 2012. The bonus was paid in December 2012.

 

19
 

 

Although not written in his employment agreement in effect prior to his retirement, the understanding with the previous Executive Vice President, Chief Financial Officer of the Bank was that he was eligible to receive an annual cash bonus in an amount up to 30% of his base salary, based on an evaluation of the corporate performance factors listed above. Mr. Wimer retired from his position effective as of June 30, 2012. Although Mr. Wimer did not participate in the incentive cash bonus program for 2012, the Compensation Committee awarded Mr. Wimer a discretionary bonus award of $15,000 for his assistance in the CFO transition and in appreciation for his long term service to the Bank. The bonus was paid in December 2012.

 

The President of the Mortgage division, which position is currently held by Mr. Hackemer, is evaluated based upon the following performance factors of such business unit. Each of the 4 factors is equally weighted. Within each factor are sub-components of performance factors. The same 0-5 rating scales as described above are utilized in Mr. Hackemer’s evaluation. The maximum bonus award would be achieved by meeting or exceeding the budget or established goals in each of the sub-components, and a minimum composite score of 2.5 is required to receive any base level cash bonus.

 

oFinancial Performance
§Origination volume
§Pre-Tax Margins
§Net Income – Access National Mortgage Corporation and Access National Mortgage division, compared to budget
§Net Income - consolidated Corporation, compared to budget
oInfrastructure Development / Business Plan Adherence
§Production objectives
§Recruiting
§Expansion of in-bound volume
§Referral Program with Bank
§Personnel Development
oQuality Control Program
§Regulatory Compliance / Exam
§Internal Audit Results
§Repurchases / Indemnifications
§Investor Scorecards
§Post-Settlement Documents
§Delinquency Rates
oLeadership, Governance and Relationships
§Quality
§Productivity
§Knowledge
§Reliability/Timeliness
§Attendance
§Initiative
§Creativity
§Working Relationships
§Adherence to Policies and Plans

 

The employment agreement of the President of the Mortgage division provides that he is eligible to receive an annual cash bonus in an amount up to 100% of his base salary, based on an evaluation of the performance factors listed above. Based upon the Committee’s evaluation of 2012 performance, Mr. Hackemer received a composite evaluation of 4.80, which was above the minimum performance threshold. Mr. Hackemer was awarded a base level cash bonus of $315,135 and in recognition of record origination volume and profits for the year, as well as continued progress in risk mitigation and containment of counter-party claims, the Compensation Committee awarded Mr. Hackemer a discretionary cash bonus of $134,865 for 2012. The total award of $450,000 represented 131% of his base salary for 2012. The bonus was paid in December 2012.

 

20
 

 

Cash bonuses that are paid to officers and employees other than the named executive officers are predicated upon similar factors, adjusted for individual job responsibilities. In general, “line” or customer contact personnel are provided the opportunity to earn cash bonuses of up to 25% of their base salary, and administrative and back office positions up to 15% of base salary.

 

The cash bonuses as described above are also reported in the Summary Compensation Table under the columns “Bonus” and ”Non-Equity Incentive Plan Compensation”, as well as in the Grants of Plan-Based Awards table under the “Estimated Possible Payouts Under Non-Equity Incentive Plan Awards” column.

 

Dividend Reinvestment and Stock Purchase Plan (DRSPP)

The Corporation maintains a DRSPP as a benefit to its shareholders. Consistent with its philosophy of facilitating employee stock ownership, the Corporation actively facilitates participation in the DRSPP by its officers and employees. The DRSPP is available to all shareholders of the Corporation on the same basis as employees, except that non-employee shareholders cannot use the payroll deduction feature to make optional purchases under the plan. The Corporation facilitates regular payroll deductions and permits after tax bonuses to be used to make purchases under the plan. The plan provides that shares acquired from the Corporation through the plan are purchased at a 5% discount from the market price. Once contributions are made to the plan, the employee participant is free to trade or withdraw funds from the plan in a manner consistent with any other shareholder participant.

 

This practice is designed to reward employee stock ownership. The Corporation chooses to provide this element because it believes employee stock ownership motivates the Corporation’s employees to pursue the long-term success of the Corporation and aligns their interests with those of the Corporation’s other shareholders.

 

Most of the Corporation’s named executive officers and directors participate in this plan.

 

Executive Stock Ownership Covenants

The Corporation requires its President and CEO to maintain ownership in the Corporation’s common stock in an amount equal to the lesser of $1,850,000 or 100,000 shares for so long as his employment agreement is in effect. As of March 28, 2013, his beneficial holdings exceeded the requirement based upon the closing price of $16.40 with an aggregate value of $12,082,749. The Corporation’s Executive Vice President and Chief Lending Officer is required to maintain ownership in the Corporation’s common stock in an amount equal to the lesser of $742,000 or 50,000 shares for so long as his employment agreement is in effect. As of March 28, 2013, his beneficial holdings exceeded the requirement based upon the closing price of $16.40 with an aggregate value of $6,423,732. The employment agreement of the President of the Mortgage division also requires that he maintain ownership in the Corporation’s common stock in an amount equal to the lesser of $875,000 or 50,000 shares. As of March 28, 2013, his beneficial holdings exceeded the requirement based upon the closing price of $16.40 with an aggregate value of $3,762,455.

 

Option Awards

In recent years, stock options are the only form of equity compensation the Corporation has granted. The Corporation does not grant restricted stock or other forms of equity compensation. The Corporation makes option awards to select officers and employees. The objective of the option awards is to provide long-term compensation that aligns the officers’ and employees’ interests with those of the shareholders in building share value. The Corporation has chosen to pay this element of compensation as it finds it desirable for its employees to generate wealth due to favorable performance of the Corporation’s stock in the future. Furthermore, this long-term benefit helps the Corporation attract and retain high caliber professionals.

 

The Corporation’s practice is to grant option awards during the first quarter of each year to reward and recognize performance in the immediately preceding fiscal year. The Board’s schedule is determined several months in advance, and the proximity of any option awards to significant news announcements or other market events is coincidental. The option awards were granted in the first quarter of 2013 for performance in 2012 and provide for vesting in 4 equal annual installments. Vesting only requires passage of time and continued affiliation with the Corporation and does not require any level of future performance. The option awards were priced at the closing price on the award date. The Corporation expects future option awards to have similar vesting, terms and pricing provisions as the awards granted in the first quarter of 2013.

 

 

21
 

As outlined in their former employment agreements, the CEO and CLO were each entitled to a specific annual option award predicated upon “satisfactory” performance. Satisfactory performance is measured against the same factors described previously under the Cash Bonuses section of this discussion. The following is a summary of the annual maximum and actual awards made to each named executive officer for the year ended December 31, 2012.

 

Executive   Annual Maximum Award    Actual Award 
Michael W. Clarke   10,000    10,000 
Robert C. Shoemaker   7,000    7,500 
Charles Wimer          n/a    -0- 
Margaret M. Taylor          n/a    5,500 
Dean F. Hackemer          n/a    12,000 

 

The annual maximum option award amounts for the CEO and CLO were negotiated at the time of their previous employment agreements based upon a review of industry practices at that time. Award of the options specified under the employment agreements required “satisfactory” performance. For 2012, Mr. Shoemaker’s performance exceeded the standard of “satisfactory” as evaluated by the Compensation Committee, so he was awarded an additional discretionary award of 500 options in recognition of proactive credit management of the Bank’s portfolio. The awards for the other named executive officers are predicated upon the Compensation Committee’s evaluation of performance of the indicated executive.

 

Option awards for officers and select employees other than the named executive officers are administered in a similar manner. The terms are generally the same. The non-executive officer and employee awards are directed towards line personnel and other key support positions. General guidelines of annual awards are up to 10% of the employee’s base salary calculated upon the aggregate exercise price of the award. Awards are predicated upon the employee’s specific performance for the prior year just ended, as well as the overall corporate performance compared against goal objectives.

 

All Other Compensation

The Corporation has a 401(k) defined contribution plan available to all employees subject to qualifications under the plan. The plan allows officers and employees of all levels to contribute earnings into a retirement account on a pre-tax basis. In addition, it has been the Corporation’s practice to make discretionary contributions to the plan. In 2012, the Corporation made discretionary contributions to participant accounts equal to 50% of the employees’ contributions. This element of compensation is designed to reward long-term savings and encourage financial security. The Corporation thinks it is in its best interest to encourage its employees to attain long-term financial security through active savings. This compensation benefit is consistent with that philosophy. Furthermore, an attractive retirement plan helps the Corporation attract and retain high caliber professionals. In 2012, each of the Corporation’s named executive officers participated in the 401(k) plan other than Ms. Taylor and received matching contributions that are reported under the “All Other Compensation” column of the Summary Compensation Table as well as in the All Other Compensation table.

 

Certain positions within the Corporation require the Corporation’s officers and employees to travel and incur communications costs. The Corporation generally does not provide perquisites such as Corporation owned vehicles or cellular phones. The Corporation provides its named executive officers with expense allowances that are commensurate with the requirements of the duties and role of the individual within the Corporation’s business and the community. As part of their former employment agreements, Messrs. Clarke, Shoemaker, Wimer and Hackemer each received a flat dollar amount for auto expenses and communication expenses. The objective of these types of compensation benefits is to compensate select employees for use of their personal assets in the discharge of their duties. The Corporation does not “audit” the underlying activity so it is possible that actual expenses incurred by the employee may be more or less than the benefit provided. The amount paid is the Corporation’s estimate of the appropriate cost for the indicated service or asset. The aggregate amount of these benefits is reported on the employee’s Form W-2 and included in the taxable income reported by the Corporation for the employee. The actual costs to the Corporation of providing the auto and communication expense amounts to the Corporation’s named executive officers for 2012 are reported under the “All Other Compensation” column of the Summary Compensation Table as well as in the All Other Compensation table. In 2013, the Corporation’s costs to provide these benefits will be:

 

22
 

 

 

    Monthly Expense 
Executive        Auto    Communication 
Michael W. Clarke  $700   $100 
Robert C. Shoemaker  $600   $100 
Charles Wimer   -0-    -0- 
Margaret M. Taylor   -0-    -0- 
Dean F. Hackemer  $600   $100 

 

The Corporation’s named executive officers participate in and receive the same health insurance benefits as all other employees. However, in order to attract and retain high level executives, the Corporation has found it necessary to pay the amount of the premium that would normally be payable by the employee. The premiums are reported in the “All Other Compensation” column of the Summary Compensation Table as well as in the All Other Compensation table.

 

Perquisites

The Corporation does not provide any personal benefits to its named executive officers outside of those discussed above. The Corporation currently does not provide any of the following to any of its named executives: club memberships not used exclusively for business purposes, extraordinary life insurance coverage, personal financial or tax advice, personal travel, housing or living expenses, security services, commuting expenses, or discounts on products or services that are not generally available to all other employees.

 

Change In Control Benefits

Change in control benefits for certain named executive officers are detailed under “Employment Agreements and Potential Payments Upon Termination or Change in Control” above. This benefit is designed to compensate executives in the event there is a significant change in the Corporation’s business that effectively renders the executives’ services unnecessary or diminished in stature. The Corporation has chosen to make this benefit available in order to attract and retain the executives. Such benefits are customary in the financial services industry and are designed to provide executives with a liquidity event that can assist them in maintaining their lifestyle while seeking new employment. The re-employment time for high level executives is generally longer than for other professionals. This element of compensation is an important long-term compensation component that facilitates retention in an industry segment that is characterized by high volumes of merger and acquisition activity.

 

Potential Payments Upon Termination or Change in Control

 

The following table shows the estimated payments to or benefits to be received by each of the named executive officers upon the following termination events or upon a change of control of the Corporation, in each case assuming that each termination event or the change in control occurred on December 31, 2012, and assuming a stock price of $13.00 which was the closing stock price of the Corporation’s common stock on December 31, 2012. The amounts reflected in the following table are estimates, as the actual amounts to be paid to or received by a named executive officer can only be determined at the time of termination or change in control.

 

At termination, a named executive officer is entitled to receive all amounts accrued and vested under our 401(k) plan according to the same terms as other employees participating in those plans, so these benefits are not reflected in the table below. A named executive officer is also entitled to receive amounts earned during his term of employment regardless of the manner in which the named executive officer’s employment is terminated. These amounts include earned and unpaid base salary and vested stock or option awards and are not reflected in the table below. As a benefit to all employees, the Bank provides life insurance in the amount of 2 times the employee’s annual salary at the time of death, subject to a maximum of $500,000. These amounts are not included in the table below as the benefit is available to all full-time employees on the same basis.

 

23
 

As noted earlier, the Bank and each of Mr. Clarke and Mr. Shoemaker mutually agreed to terminate their existing employment agreements effective December 31, 2011 and Mr. Wimer’s employment agreement was terminated on June 30, 2012. The new employment agreements for Mr. Clarke, Mr. Shoemaker and Mr. Hackemer were entered into on March 15, 2013, commencing April 1, 2013. The following table shows the estimated payments to or benefits that would have been received upon the noted termination events or change in control on December 31, 2012. The table does not reflect payments or benefits to which the named executive officers are entitled under the new agreements, as they were not in effect on December 31, 2012. Mr. Hackemer was the only executive officer with an employment agreement in effect on December 31, 2012.

 

    Employer termination without cause,
Employee termination with good cause, or
Employee termination within 180 days after a change in control
  Employer termination with cause or Employee termination without good reason   Termination as a consequence of death or disability  
               
Michael W. Clarke Post termination compensation $0   $0   $0  
  Health care benefits continuation $0   $0   $0  
  Early vesting of unvested options $100,800 (1) $0   $0  
  Total Value $100,800   $0   $0  
               
Robert C. Shoemaker Post termination compensation $0   $0   $0  
  Health care benefits continuation $0   $0   $0  
  Early vesting of unvested options $75,600 (1) $0   $0  
  Total Value $75,600   $0   $0  
               
Charles Wimer Post termination compensation $0   $0   $0  
  Health care benefits continuation $0   $0   $0  
  Early vesting of unvested options $35,280 (1) $0   $0  
  Total Value $35,280   $0   $0  
               
Margaret M. Taylor

Post termination compensation

Health care benefits

continuation

Early vesting of unvested

options

Total Value

$0

$0

 

$4,100

 

$4,100

 

$0

$0

 

$0

 

$0

 

$0

$0

 

$0

 

$0

 
Dean F. Hackemer Post termination compensation $1,455,677 (2) $0   $675,000 (4)
  Health care benefits continuation $18,249 (3) $0   $0  
  Early vesting of unvested options $85,000 (1) $0   $0  
  Total Value $1,558,926   $0   $675,000  

 

 

(1) Options may first be exercised on the date of the change in control.

(2) Lump sum payment equal to 1.25x 12 month trailing compensation (salary plus bonuses).

(3) Continuation of medical, life and disability insurance until the expiration date of the employment agreement.

(4) Includes any bonus earned and unpaid (2012), plus any bonuses that would have been paid for 6 months following death or disability, which we have assumed to equal 50% of the executive's 2012 bonus award.

 

 

24
 

 

 

Compensation Committee Report

 

The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on such review and discussion, subsequently recommended to the Board that the Compensation Discussion and Analysis be included in the Corporation’s Proxy Statement.

 

Compensation Committee:

Martin S. Friedman (Chair)

J. Randolph Babbitt

John W. Edgemond

James L. Jadlos

Thomas M. Kody

 

The following table summarizes the total compensation for the year ended December 31, 2012 of the Corporation’s Chief Executive Officer, Chief Financial Officer and each of the Corporation’s next two most highly compensated executive officers, as well as its former Chief Financial Officer. The Corporation did not have any other executive officers during 2012. The Corporation refers throughout this Proxy Statement to the individuals in the following table as the named executive officers.

 

Summary Compensation Table

Fiscal 2012

Name and Principal Position Year

Salary

($)1,2

Bonus

($)1,3

Stock Awards

($)

Option Awards

($)4

Non-Equity Incentive Plan Compensation

($)1,2

Change in Pension Value and Nonqualified Deferred Compensation Earnings

($)

All Other Compensa-tion ($)1,5

Total

($)

 

Michael W. Clarke,

President, Chief Executive Officer

2012 350,000 175,000 -- 30,558 175,000 -- 32,469 763,027
2011 330,000 148,017 -- 23,733 151,983 -- 33,432 687,165
2010 315,000 5,100 -- 21,206 144,900 -- 35,141 521,347

Robert C. Shoemaker,

Executive Vice President, Chief Lending Officer

2012 280,000 70,000 -- 22,919 98,000 -- 33,444 504,363
2011 265,000 84,414 -- 17,800 90,586   34,428 492,228
2010 252,000 13,956 -- 15,905 86,044 -- 36,163 404,068

Charles Wimer,

Former Executive Vice President, Chief Financial Officer

2012 175,9406 15,000 -- 10,695 -- -- 18,047 219,682
2011 208,000 3,069 -- 8,306 51,931 -- 24,415 295,721
2010 200,000 3,800 -- 7,422 51,200 -- 25,477 287,899

Margaret M. Taylor,

Senior Vice President, Chief Financial Officer 7

2012 145,513 5,000 -- 7,276 45,000 -- -- 195,513

Dean F. Hackemer,

Senior Vice President, Access National Bank; Division President, Access National Mortgage

2012 328,000 134,865 -- 30,558 315,135 -- 33,699 842,257
2011 315,000 77,903 -- 17,800 300,097 -- 34,831 745,631
2010 302,000 68,922 -- 26,500   281,078 -- 36,558 715,058

 

(1)Salaries and other cash compensation are paid by Access National Bank or Access National Mortgage Corporation prior to its dissolution in July 2011.

 

(2)Also includes any amounts contributed by the executive to the 401(k) plan.

 

25
 

 

(3)Except for the discretionary portions of annual cash bonuses earned during 2012, 2011 and 2010, annual cash bonuses earned under each named executive officer’s current or former employment agreement or arrangement based on an evaluation by the Compensation Committee of performance during 2012, 2011 and 2010, respectively, are reported in this table as “Non-Equity Incentive Plan Compensation.”

 

(4)The amounts in this column reflect the aggregate grant date fair value of options awarded to each named executive officer during each of 2012, 2011 and 2010 under the 2009 Stock Option Plan, computed in accordance with FASB ASC Topic 718. Assumptions used in the calculation of these amounts are included in footnote 11 to the Corporation’s audited financial statements for the fiscal year ended December 31, 2012 included in the Corporation’s Annual Report on Form 10-K filed with the SEC on March 18, 2013.

 

(5)The amounts in this column for 2012 are detailed in the All Other Compensation table below.

 

(6)Mr. Wimer retired from his position as CFO with an annual salary of $218,000 effective 6/30/12, and his employment agreement was terminated at that time. His salary remained in effect through 8/31/12 when he completed the use of accrued, unused vacation. He continued to serve in an advisory role to the Bank through December 31, 2012, during which time Mr. Wimer was paid based on an annual salary rate of $60,000.

 

(7)Ms. Taylor was appointed to SVP, CFO effective June 30, 2012. Ms. Taylor was not employed by Access National Bank or Access National Corporation in 2011 or 2010.

 

 

All Other Compensation

Fiscal 2012

 

Name

Auto and Communication Expense Allowance

($)

401(k) Employer Match1

($)

Company Paid Insurance Premiums

($)

 

 

Total

($)

Michael W. Clarke 9,600 8,250 14,619 32,469
Robert C. Shoemaker 8,400 8,250 16,794 33,444
Charles Wimer 600 8,250 9,197 18,047
Margaret M. Taylor -0- -0- -0- -0-
Dean F. Hackemer 7,200 8,250 18,249 33,699

 

(1)Reflects amounts paid as 401(k) profit sharing match to participating employees.

 

 

 

26
 

 

 

The following table summarizes certain information with respect to incentive-based cash bonus awards granted to the named executive officers during or for the year ended December 31, 2012 and reflects the amounts that could have been paid under each such award. The table also reflects option awards granted to the named executive officers in 2013 based on 2012 performance.

 

Grants of Plan-Based Awards

Fiscal 2012

 

 

 

 

Estimated Possible Payouts Under

Non-Equity Incentive Plan Awards

Estimated Possible Payouts Under Equity Incentive Plan Awards

All Other Stock Awards: Number of Shares of Stock or Units

(#)

All Other Option Awards: Number of Securities Underlying Options

(#)

Exercise or Base Price of Option Awards ($/Sh) Grant Date Fair Value of Stock and Option Awards4
($)
Name Grant
Date

Threshold

($)

Target

($)

Maximum1,2

($)

Threshold

(#)

 

 

 

 

Target

(#)

 

 

Maximum3

(#)

Michael W. Clarke -- -- -- 350,000 -- -- -- -- -- -- --
  01/28/13 -- -- -- -- -- 10,000 -- -- 15.21 30,607
Robert C. Shoemaker -- -- -- 168,000 -- --

--

 

-- -- -- --
  01/28/13 -- -- -- -- -- 7,000 -- -- 15.21 21,425
  01/28/13 -- -- -- -- --

--

 

-- 500 15.21 1,530
Charles Wimer -- -- -- -- -- -- -- -- -- -- --
Margaret M. Taylor -- -- -- 45,000 -- -- -- -- -- -- --
01/28/13 -- -- -- -- -- -- -- 3,500 15.21 10,712
04/09/12 -- -- -- -- -- -- -- 2,000 10.95 7,276
Dean F. Hackemer -- -- -- 328,000 -- -- -- -- -- -- --
  01/28/13 -- -- -- -- -- -- -- 12,000 15.21 36,728
                         

 

(1)Reflects maximum amount that could be earned as a non-equity incentive award based on 2012 performance. The prior employment agreements of each of the named executive officers (or arrangement, in the case of Ms. Taylor) provided for non-equity incentive awards that do not have a minimum threshold or target payment level. These bonuses can range anywhere from 0 to a specified percent of the named executive officer’s salary (see the “Cash Bonuses (Non-Equity Incentive)” section of the Compensation Discussion and Analysis for specific percentages for each executive).
(2)All of these maximum amounts are percentages of the individual’s 2012 base salary. The maximum amount for Ms. Taylor is prorated for partial year service. The actual amount of the non-equity incentive plan award earned was determined by the Compensation Committee and Board of Directors on December 21, 2012 and paid shortly thereafter and is reported as “Non-Equity Incentive Plan Compensation” for Messrs. Clarke, Shoemaker and Hackemer and Ms. Taylor in the Summary Compensation Table on page 25.
(3)Reflects the maximum number of options to be awarded pursuant to the named executive officer’s former employment agreement upon “satisfactory” performance for the year.
(4)The amounts in this column reflect the grant date fair value of options awarded to each named executive officer under the 2009 Stock Option Plan for 2012, computed in accordance with FASB ASC Topic 718.

 

27
 

 

The following table includes certain information with respect to all unexercised options held by the named executive officers at December 31, 2012. On that date, the named executive officers held no shares of restricted stock.

 

Outstanding Equity Awards at 2012 Fiscal Year-End

 

  Option Awards 1
Name

Number

of

Securities Underlying Unexercised Options

(#)

Exercisable

Number of Securities Underlying Unexercised Options

(#)

Unexercisable

Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options

(#)

Option Exercise Price

($)

Option Expiration Date
Michael W. Clarke

---

 

---

 

10,0003

 

10,0004

 

 

$6.68

 

$9.24

 

07/25/14

 

01/31/17

 

Robert C. Shoemaker

7,5002

 

---

 

---

 

7,5003

 

7,5004

 

 

$6.09

 

$6.68

 

$9.24

 

09/23/13

 

07/25/14

 

01/31/17

 

Charles Wimer

3,5002

 

 

 

---

 

---

 

3,5003

 

3,5004

 

 

$6.09

 

$6.68

 

$9.24

 

09/23/13

 

07/25/14

 

01/31/17

 

Margaret M. Taylor --- 2,0005   $10.95 04/9/17
Dean F. Hackemer

---

 

---

 

7,5003

 

10,0004

 

 

$6.68

 

$9.24

 

07/25/14

 

01/31/17

 

 

 

(1)All options were granted under the 2009 Stock Option Plan. All shares underlying options have been adjusted for all previous stock splits/dividends.
(2)These options vested on 09/23/12.
(3)These options vest on 07/25/13.
(4)These options vest in 4 equal installments as follows: 25% on 01/31/13; 25% on 1/31/14; 25% on 1/31/15; and 25% on 1/31/16.
(5)These options vest in 4 equal installments as follows: 25% on 04/09/13; 25% on 04/09/14; 25% on 04/09/15; and 25% on 04/09/16.

 

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The table below provides information regarding the value realized by our named executive officers upon the exercise of stock options during 2012. None of the named executive officers held restricted stock that vested during 2012.

 

Option Exercises and Stock Vested

Fiscal 2012

 

  Option Awards
Name

Number of Shares

Acquired

on Exercise

(#)

 

Value Realized

on Exercise1

($)

Michael W. Clarke 20,000 $140,800
Robert C. Shoemaker 10,000 $94,700
Charles Wimer 3,000 $25,680
Margaret M. Taylor -0- -0-
Dean F. Hackemer 20,000 $142,700

 

(1)Value realized is the aggregate number of options exercised multiplied by the closing market price of the Corporation’s common stock on the date of exercise minus the aggregate exercise price paid.

 

 

Securities Authorized for Issuance Under Equity Compensation Plans

 

The following table sets forth information as of December 31, 2012 with respect to compensation plans under which equity securities of the Corporation are authorized for issuance.

 

Equity Compensation Plan Information (1)

 

 

 

 

 

 

 

 

Plan category

(a)

 

Number of securities to be
issued upon

exercise of

outstanding options,
warrants and rights

(b)

 

 

 

Weighted-average exercise
price of outstanding options,
warrants and rights

(c)

Number of securities
remaining available for future
issuance under equity
compensation plans
(excluding securities reflected


in column (a))

Equity compensation plans approved by security holders – 2009 Stock Option Plan

 

274,800

 

$7.72

 

656,650

Equity compensation plans not approved by security holders

 

 

--

 

--

 

--

Total 274,800 $7.72 656,650

 

(1)All share and dollar per share amounts have been adjusted to give effect to the 10-for-1 stock dividend distributed by the Corporation in June 2001, the 3-for-1 stock dividend distributed in June 2003, and the 2-for-1 stock dividend distributed in December 2005.

 

Director Compensation

 

The compensation philosophy and objectives described earlier also apply to the Corporation’s non-employee directors. The Corporation’s general practice is to pay the directors a basic cash retainer on a quarterly basis that is designed to compensate directors for their participation on the Board and the execution of their basic duties and responsibilities. Beginning in 2006 (for 2005 performance), the Compensation Committee also conducts an annual evaluation of performance under criteria similar to that used for its executive cash bonuses for payment of annual incentives to directors. Incentives are paid in cash, option awards or some combination thereof.

 

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The Corporation monitors the level of compensation of its non-employee directors in the aggregate and by element as it compares to the compensation of its CEO. The Corporation believes the collective responsibility of the directors is commensurate to that of its CEO, although the duties do not require a full-time level of effort.

 

In 2012, the non-employee directors were paid a basic retainer of $36,000 each, paid quarterly, with the exception of Mr. Babbitt who received $12,000 for partial year service. The Chairman received an additional $1,000 per month designed to compensate him for the added responsibilities as Chairman. The collective retainer amount paid to the directors in 2012 was $168,000, which equals 48.0% of the 2012 base salary of the CEO. These amounts are reflected in the Director Compensation table under the column “Fees Earned or Paid in Cash”.

 

With respect to incentive payment for performance in 2012, the non-employee directors were granted stock option awards of 5,000 each, with the exception of Mr. Babbitt who received a stock option award of 1,334 for partial year service, or 21,334 in the aggregate. The directors also received as a cash incentive $36,000 each, with the exception of Mr. Babbitt, who received as a cash incentive $12,000 for partial year service, or $156,000 in the aggregate. The options awarded for 2012 performance were granted in January 2013 under terms identical to option awards for executives and other employees.

 

The non-employee directors agreed to a basic retainer of $36,000 each for fiscal year 2013, payable quarterly, and the Chairman will receive an additional $12,000 retainer for fiscal year 2013, payable monthly. The collective retainer amount to be paid to the directors for 2013 is $180,000 in the aggregate, which equates to 48.7% of the CEO’s base salary for 2013. At the end of 2013 and into the first quarter of 2014, the Compensation Committee expects to evaluate director performance for incentive awards in connection with 2013 performance and set basic compensation for 2014.

 

The following table provides compensation information for the year ended December 31, 2012 for each non-employee member of the Corporation’s Board of Directors.

 

Director Compensation

Fiscal 2012

 

Name(1)

Fees Earned or Paid in

Cash(2)

($)

Stock

Awards

($)

Option

Awards (3)

($)

Non-Equity

Incentive Plan

Compensation

($)

Change in

Pension Value and

Nonqualified

Deferred

Compensation

Earnings

All Other

Compensation

($)

Total

($)

James L. Jadlos 84,000 -- 15,279 -- -- -- 99,279
J. Randolph Babbitt 24,000 -- -- -- -- -- 24,000
John W. Edgemond 72,000 -- 15,279 -- -- -- 87,279
Martin S. Friedman 72,000 -- 15,279 -- -- -- 87,279
Thomas M. Kody 72,000 -- 15,279 -- -- -- 87,279

 

(1)Messrs. Clarke and Shoemaker are not included in this table as they are employees of the Corporation and thus receive no compensation for services as directors on the Corporation’s Board.  The compensation received by Messrs. Clarke and Shoemaker is shown in the Summary Compensation Table on page 25.

 

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(2)Amounts include cash retainer paid for 2012 service and cash incentive payments paid for 2012 performance.

 

(3)The amounts in this column reflect the grant date fair value of options awarded to each non-employee director during 2012 under the 2009 Stock Option Plan, computed in accordance with FASB ASC Topic 718. Assumptions used in the calculation of these amounts are included in footnote 11 to the Corporation’s audited financial statements for the fiscal year ended December 31, 2012 included in the Corporation’s Annual Report on Form 10-K filed with the SEC on March 18, 2013. As of December 31, 2012, each non-employee director had the following number of options outstanding: Jadlos: 15,000; Babbitt: -0-; Edgemond: 10,000; Friedman: 11,250; and Kody: 15,000.

 

The Corporation’s general practice is to pay directors a quarterly cash retainer (Fees Earned or Paid in Cash column) in addition to an annual incentive in the form of cash, options or some combination thereof (Option Awards and Fees Earned or Paid in Cash columns).

 

The Compensation Committee is responsible for establishing and administering director compensation, and makes recommendations for the same to the Board of Directors for action/approval. See the Director Compensation and Board Process sections of the Compensation Discussion and Analysis beginning on page 13 for further details.

 

Compensation Committee Interlocks and Insider Participation

 

Members of the Compensation Committee during 2012 were Messrs. Friedman (Chair), Babbitt, Edgemond, Jadlos and Kody. Mr. Babbitt was appointed to the committee on September 25, 2012. During 2012, none of our executive officers or employees served as a member of our Compensation Committee, and no member of our Compensation Committee has previously served as an executive officer of the Corporation. Further, during 2012 and as of the date of this Proxy Statement, none of our executive officers:

 

Ÿserved on the compensation committee, or other body performing a similar function, of any entity for which any member of the Compensation Committee served as an executive officer;

 

Ÿserved as a director of any entity for which any member of the Compensation Committee served as an executive officer; or

 

Ÿserved as a member of the compensation committee, or other body performing a similar function, of any entity for which one of the Corporation’s directors served as an executive officer.

 

Certain Relationships and Related Transactions

 

The Corporation has had, and may be expected to have in the future, banking transactions in the ordinary course of business with directors, principal officers, their immediate families and affiliated companies in which they are principal shareholders (commonly referred to as related parties), on the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with parties not related to the Corporation and which do not present more than the normal risk of collectability or other unfavorable terms. These related parties were indebted to the Corporation for loans totaling $8,704,000 and $8,085,000 at December 31, 2012 and 2011, respectively. During 2012, total principal additions were $1,077,000 and total principal payments and changes in related parties’ debt were $458,000. The aggregate amount of deposits at December 31, 2012 and 2011 from directors and officers was $21,955,000 and $21,251,000 respectively.

 

The Board of Directors and the Corporation are committed to maintaining the highest legal and ethical conduct while fulfilling their responsibilities, and recognize that related party transactions can present potential or actual conflicts of interest and create the appearance that decisions are based on considerations other than the best interests of the Corporation and its shareholders. Accordingly, as a general matter, it is the Corporation’s preference to avoid related party transactions. Nevertheless, the Corporation recognizes that there are situations where related party transactions may be in, or may not be inconsistent with, the best interests of the Corporation and its shareholders, including but not limited to situations where the Corporation may obtain products or services of a nature, quantity or quality, or on other terms, that are not readily available from alternative sources or when the Corporation provides products or services to related parties on an arm’s length basis on terms comparable to those provided to unrelated third parties or on terms comparable to those provided to employees generally. Therefore, the Corporation has adopted written procedures for the review and oversight of related party transactions.

 

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Related parties include directors, director nominees, executive officers, shareholders known to own 5% or more of the Corporation’s voting stock, immediate family members of these persons, or any entity owned or controlled by these persons.

 

As required under SEC rules, transactions exceeding $120,000 that are determined to be directly or indirectly material to the related party are disclosed in the Corporation’s Proxy Statement. The Audit Committee reviews any related party transaction. Any member of the Audit Committee who is a related party with respect to a transaction under review does not participate in the deliberations or vote on such transaction. Related party transactions, as defined by the Corporation’s written related party transaction policy, include those that exceed $20,000. It is noted that the definition of “related party transaction”, as it relates to SEC and Nasdaq regulations, refers to transactions exceeding $120,000; however, the Audit Committee has chosen to review and provide oversight to all transactions over $20,000.

 

There have been no related party transactions since January 1, 2012 and there are none proposed currently.

 

Related party transactions with respect to routine banking matters are reviewed in accordance with Regulation O and are not reviewed by the Audit Committee.

 

 

AUDIT COMMITTEE

 

Report of the Audit Committee

 

The Audit Committee of the Board of Directors of the Corporation, which consists of directors who meet the independence requirements of the Nasdaq listing standards and applicable SEC regulations, has furnished the following report:

 

The Audit Committee assists the Board in overseeing and monitoring the integrity of the Corporation’s financial reporting process, its compliance with legal and regulatory requirements and the quality of its internal and external audit processes. The role and responsibilities of the Audit Committee are set forth in a written charter adopted by the Board, which is available on the Corporation’s website, www.AccessNationalBank.com under “Investor Relations - Governance Documents”. The Audit Committee reviews and reassesses the charter annually and recommends any changes to the Board for approval.

 

The Audit Committee is responsible for overseeing the Corporation’s overall financial reporting process. In fulfilling its oversight responsibilities for the financial statements for fiscal year 2012, the Audit Committee:

 

·Reviewed and discussed the annual audit process and the audited financial statements for the fiscal year ended December 31, 2012 with management and BDO USA, LLP, the Corporation's independent public accountants;

 

·Discussed with management, BDO USA, LLP and the Corporation’s internal auditors the adequacy of the Corporation’s system of internal controls;

 

·Discussed with BDO USA, LLP the matters required to be discussed by Statement on Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting Oversight Board in Rule 3200T relating to the conduct of the audit; and

 

·Received written disclosures and the letter from BDO USA, LLP as required by the applicable requirements of the Public Company Accounting Oversight Board regarding BDO USA, LLP’s communications with the Audit Committee concerning independence. The Audit Committee also discussed with BDO USA, LLP its independence.

 

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The Audit Committee also considered the status of pending litigation, taxation matters and other areas of oversight relating to the financial reporting and audit process that the Audit Committee deemed appropriate.

 

As described more fully in its charter, the purpose of the Audit Committee is to assist the Board in its general oversight of the Corporation’s financial reporting, internal controls, risk controls and audit functions. Management is responsible for the preparation, presentation and integrity of the Corporation’s financial statements, accounting and financial reporting principles, internal controls and procedures designed to ensure compliance with accounting standards, applicable laws and regulations. The Audit Committee serves in a board-level oversight role, in which it provides advice, counsel and direction to management and the auditors on the basis of the information it receives, discussions with management and auditors, and the experience of the Audit Committee’s members in business, financial and accounting matters.

 

Based on the Audit Committee's review of the audited financial statements and discussions with management and BDO USA, LLP, the Audit Committee recommended to the Board that the audited financial statements be included in the Corporation’s Annual Report on Form 10-K for the fiscal year ended December 31, 2012 for filing with the Securities and Exchange Commission.

 

Audit Committee

John W. Edgemond (Chair)

J. Randolph Babbitt

Martin S. Friedman

James L. Jadlos

Thomas M. Kody

 

Audit and Non-Audit Fees

 

The following table presents the fees for professional audit and audit-related services rendered by BDO USA, LLP for the audit of the Corporation’s consolidated financial statements for the fiscal years ended December 31, 2012 and 2011 and the fees billed for other services rendered to the Corporation and its subsidiaries by BDO USA, LLP during those periods. All services reflected in the following fee table for 2012 and 2011 were pre-approved in accordance with the policy of the Audit Committee of the Board of Directors.

 

  2012 Fees 2011 Fees
Audit fees $214,500 $204,500
Audit-related fees $11,500 $11,500
Tax fees 0 0
All other fees 0 0
  $226,000 $216,000

 

·Audit fees: Includes the audit of the Corporation’s annual financial statements and internal controls over financial reporting, and review of the financial statements included in the quarterly reports on Form 10-Q and services that are normally provided in connection with statutory and regulatory filings.

 

·Audit-related fees: Includes fees related to employee benefit plan audits, HUD reporting, public deposit reports, and consultation concerning financial accounting and reporting standards and other related issues.

 

·Tax fees: None.

 

·All other fees: None.

 

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The Audit Committee considers the provision of all of the above services to be compatible with maintaining the independence of BDO USA, LLP, the Corporation's independent registered public accounting firm.

 

Audit Committee Pre-Approval Policies

 

The Audit Committee is responsible for the appointment, compensation and oversight of the work performed by the Corporation’s independent public accountants. The Audit Committee, or a designated member of the Audit Committee, must pre-approve all audit (including audit-related) and non-audit services performed by the independent public accountants in order to assure that the provisions of such services does not impair the accountants’ independence. The Audit Committee has delegated interim pre-approval authority to John W. Edgemond, Chairman of the Audit Committee. Any interim pre-approval of permitted non-audit services is required to be reported to the Audit Committee at its next scheduled meeting. The Audit Committee does not delegate its responsibilities to pre-approve services performed by the independent public accountants to management.

 

OTHER BUSINESS

 

As of the date of this Proxy Statement, management of the Corporation has no knowledge of any matters to be presented for consideration at the Annual Meeting other than those referred to above. If any other matters properly come before the Annual Meeting, the persons named in the accompanying proxy intend to vote such proxy, to the extent entitled, in accordance with their best judgment.

 

SHAREHOLDER PROPOSALS FOR 2014 ANNUAL MEETING

 

If any shareholder intends to present a proposal to be considered for inclusion in the Corporation’s proxy materials in connection with the 2014 Annual Meeting, the proposal must meet the requirements of Rule 14a-8 under the Exchange Act and must be received by the Corporation’s Secretary at the Corporation’s principal office located at 1800 Robert Fulton Drive, Suite 300, Reston, Virginia 20191, on or before December 17, 2013.

 

In addition, if a shareholder intends to present a proposal for action from the floor of the 2014 Annual Meeting (other than a director nomination, discussed on page 10), the shareholder must provide the Corporation with written notice thereof on or before March 2, 2014. The proxy solicited by the Board of Directors for the 2014 Annual Meeting will confer discretionary authority to vote on any shareholder proposal presented from the floor of the meeting if the Corporation has not received notice of such proposal by March 2, 2014, in writing delivered to the Corporation’s Secretary.

 

    By Order of the Board of Directors,
     
     
    Sheila M. Linton
    Vice President & Corporate Secretary

 

 

 

A copy of the Corporation’s Annual Report on Form 10-K (including exhibits) as filed with the SEC for the year ended December 31, 2012 will be furnished without charge to shareholders upon written request directed to the Corporation’s Secretary at 1800 Robert Fulton Drive, Suite 300, Reston, Virginia 20191.

 

 

 

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