Form 20-F þ | Form 40-F o |
Yes o | No þ |
Yes o | No þ |
Yes o | No þ |
Sequential | ||
Page | ||
Item | Number | |
1 |
1
A | SHAREHOLDING STRUCTURE |
A.1 | Fill in the following table regarding the companys share capital: |
Date of latest | Number of voting | |||||||||||
change | Share Capital () | Number of shares | rights | |||||||||
07-06-2007 |
4,773,496,485 | 4,773,496,485 | 4,773,496,485 |
Please state whether there are different classes of shares, with different associated
rights: |
Class | Number of shares | Nominal unit value | Voting rights unit | Different rights | ||||||||||||
All the shares are
the same class |
4,773,496,485 | 1.00 | 1 | |
A.2 | Please list the direct and indirect holders of significant shareholdings in your
organisation at financial year end, excluding members of its Board of Directors: |
Name or company | Number of direct | Number of indirect | % of total voting | |||||||||
name of shareholder | voting rights | voting rights (*) | rights | |||||||||
Caja de Ahorros y
Pensiones de
Barcelona, la
Caixa |
102,233 | 261,644,332 | 5.483 | |||||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
298,699,855 | 17,146 | 6.258 |
(*) | Through: |
Name or company name of | Number of direct | % of total voting | ||||||
direct shareholder | voting rights | rights | ||||||
Criteria CaixaCorp, S.A. |
261,644,332 | 5.481 | ||||||
BBVA Seguros, S.A. de
Seguros y Reaseguros |
17,146 | 0.000 |
2
Name or company name | ||||||||||
of shareholder | Date of transaction | Description of transaction | ||||||||
A.3 | Please fill in the following tables regarding members of the Board of Directors
of the company who hold voting rights on company shares: |
Name or company | ||||||||||||
name of Company | Number of direct | Number of indirect | % of total voting | |||||||||
Director | voting rights | voting rights (*) | rights | |||||||||
Mr. César Alierta
Izuel |
3,770,333 | 78,000 | 0.081 | |||||||||
Mr. Isidro Fainé
Casas |
203,066 | | 0.004 | |||||||||
Mr. Vitalino Manuel
Nafría Aznar |
11,300 | | 0.000 | |||||||||
Mr. Julio Linares
López |
86,456 | 1,840 | 0.002 | |||||||||
Mr. José María
Abril Pérez |
300 | 18,360 | 0.000 | |||||||||
Mr. Fernando de
Almansa
Moreno-Barreda |
19,349 | | 0.000 | |||||||||
Mr. José María
Álvarez-Pallete
López |
67,815 | 1,036 | 0.001 | |||||||||
Mr. David Arculus |
10,500 | | 0.000 | |||||||||
Mr. Carlos Colomer
Casellas |
564 | 34,620 | 0.001 | |||||||||
Mr. Peter Erskine |
500 | | 0.000 | |||||||||
Mr. Alfonso Ferrari
Herrero |
569,563 | 20,800 | 0.012 | |||||||||
Mr. Gonzalo
Hinojosa Fernández
de Angulo |
39,476 | 390,000 | 0.009 | |||||||||
Mr. Pablo Isla
Álvarez de Tejera |
401 | | 0.000 | |||||||||
Mr. Antonio
Massanell Lavilla |
2,274 | | 0.000 | |||||||||
Mr. Francisco
Javier de Paz
Mancho |
1,000 | | 0.000 | |||||||||
Mr. Manuel Pizarro
Moreno |
1,000 | | 0.000 | |||||||||
Mr. Antonio
Viana-Baptista |
184,549 | | 0.004 |
3
(*) | Through: |
Name or company name of direct | Number of direct | |||||||
shareholder | voting rights | % of total voting rights | ||||||
Grupo Arce de Inversiones, S.A. SICAV |
78,000 | 0.002 | ||||||
Judbem de Inversiones, S.A. SICAV |
1,700 | 0.000 | ||||||
Ms. María Jesús Romaña Pescador |
140 | 0.000 | ||||||
Ms. María Teresa Arandia Urigüen |
18,360 | 0.000 | ||||||
Mr. José María Álvarez-Pallete
Samaniego |
432 | 0.000 | ||||||
Mr. Alvaro Álvarez-Pallete Samaniego |
302 | 0.000 | ||||||
Ms. Purificación Samaniego Linares |
302 | 0.000 | ||||||
Ahorro Bursátil, S.A. SICAV |
34,620 | 0.001 | ||||||
Inversiones Singladura, S.A. SICAV |
20,800 | 0.000 | ||||||
Eletres, S.L. |
390,000 | 0.008 |
Total % of voting rights held by the Board of Directors |
0.1152 |
Please fill in the following tables regarding members of the Board of Directors of the
company holding company share options: |
Name or company | Number of | |||||||||||||||
name of Company | Number of direct | indirect share | Equivalent number of | |||||||||||||
Director | share option rights | option rights | shares | % of total voting rights | ||||||||||||
Mr. César Alierta
Izuel |
245,422 | | 245,422 | 0.005 | ||||||||||||
Mr. César Alierta
Izuel |
8,200,000 | | Not applicable | Not applicable | ||||||||||||
Mr. José María
Álvarez-Pallete
López |
115,558 | | 115,558 | 0.002 | ||||||||||||
Mr. Peter Erskine |
333,625 | | 333,625 | 0.006 | ||||||||||||
Mr. Julio Linares
López |
122,909 | | 122,909 | 0.002 | ||||||||||||
Mr. Antonio
Viana-Baptista |
115,558 | | 115,558 | 0.002 | ||||||||||||
Mr. Alfonso Ferrari
Herrero |
485,000 | | Not applicable | Not applicable |
A.4 | Where applicable, please state any family, commercial, contractual or corporate
relationships between owners of significant shareholdings, as far as the Company is
aware, unless of little relevance or ensuing from ordinary trading or exchange: |
Name or company name of | ||||||||
related party | Type of relationship | Brief Description | ||||||
4
A.5 | Where applicable, please state any commercial, contractual or corporate
relationships between owners of significant shareholdings and the company
and/or its group, unless of little relevance or ensuing from ordinary trading or
exchange: |
Name or company name of | ||||
related party | Type of relationship | Brief description | ||
Banco Bilbao Vizcaya
Argentaria, S.A.
|
Corporate | Joint shareholding with Telefónica Móviles España, S.A.U. in Mobipay España, S.A. and with Telefónica, S.A. in Mobipay Internacional, S.A. | ||
Banco Bilbao Vizcaya
Argentaria, S.A.
|
Corporate | Joint shareholding with Telefónica de Contenidos, S.A.U. in the company Hispasat, S.A. |
A.6 | Please indicate any paracorporate agreements reported to the company subject to
article 112 of the Securities Market Law. Where applicable, please provide a brief
description of the agreement and list the shareholders involved: |
Parties to paracorporate | % of share capital | Brief description of the | ||||||
agreement | affected | agreement | ||||||
% of share capital | Brief description of the | |||||||
Parties to concerted actions | affected | concerted action | ||||||
Please state explicitly any change in or break-up of said concerted actions or
agreements that has taken place during the financial year: |
A.7 | Please state whether there is any person or organisation that exercises or may
exercise control over the company pursuant to Article 4 of the Securities Market Law. If
so, please specify: |
Name or Company Name |
Comments |
5
A.8 | Please fill in the following tables regarding the companys treasury stock: |
||
At financial year end: |
Number of shares held | Number of shares held indirectly | |||||||
directly | (*) | Total % of share capital | ||||||
64,471,368 |
0 | 1.351 |
(*) | Through: |
Name or company name of direct | ||||
shareholder | Number of shares held directly | |||
|
| |||
Total: |
| |||
Please list any significant variations that may have occurred during the financial
year, in accordance with Royal Decree 1362/2007: |
Total number of | ||||||||||||
Date of | direct shares | Total number of indirect | ||||||||||
notification | acquired | shares acquired | Total % of share capital | |||||||||
22-01-2007 |
54,976,664 | 0 | 1.117 | |||||||||
03-04-2007 |
49,374,394 | 0 | 1.003 | |||||||||
23-07-2007 |
54,591,568 | 0 | 1.144 |
Gain / (Loss) from sale of treasury stock during the period |
22,697,307.31 |
A.9. | Please detail the conditions and effective term of any authorisation(s) conferred
by the General Shareholders Meeting to the Board of Directors to purchase and/or
transfer treasury stock. |
||
The Ordinary General Shareholders Meeting of Telefónica, at its session held on May
10th, 2007, resolved to renew the authorisation granted by the GSM of June
21, 2006, for the derivative acquisition of treasury stock, either
directly or through Group companies, in the terms literally transcribed below: |
|||
To authorise, as set forth in Articles 75 and following, and in the additional
provision one, section 2, of the current Spanish Corporations Law (Ley de Sociedades
Anónimas), the acquisition, at any moment and as many times as considered necessary by
Telefónica, S.A. either directly or through any of the subsidiary companies of which
it is the controlling company of fully paid treasury stock, through a purchase-sale
transaction or for any other legal valuable consideration. |
|||
The minimum acquisition price or compensation will be equivalent to the nominal value
of the treasury stock acquired and the maximum acquisition price or compensation will
be equal to the market value of the treasury stock on an official secondary market at
the time of the acquisition. |
|||
Said authorisation is granted for a period of 18 months, as from the date of the
current Annual General Shareholders Meeting, and is expressly subject to the
limitation that, at any time, the nominal value of the treasury stock acquired under
this authorisation, added to that already held by Telefónica, S.A. and any of the
controlled subsidiary companies, may exceed 5 percent of the share capital at the time
of the acquisition, respecting the limitations set for the acquisition of treasury
stock as imposed by the regulatory authorities of the markets on which Telefónica, S.A.
shares are listed. |
6
It is expressly noted that the authorisation granted for the acquisition of treasury
stock can be used wholly or partially for the acquisition of shares of Telefónica, S.A.
which the Company must deliver or transfer to its directors or employees, or to those of the
companies in its Group, directly or as a consequence of them having exercised their
option rights, within the framework of the remuneration systems linked to the market
value of the company shares, duly approved. |
|||
To empower the Board of Directors, in the broadest possible terms, to exercise the
authorization derived from this resolution and to execute the remaining items included
herein, enabling the Board of Directors to delegate in the Executive Committee, the
Executive Chairman of the Board or any other person expressly empowered by the Board to
this effect. |
|||
The unexecuted part of the resolution adopted by the Companys Annual General
Shareholders Meeting of June 21st, 2006, in relation to point V of the Agenda of this
same Meeting, shall remain null and void. |
A.10 | Please indicate any restrictions under law or the company bylaws regarding the
exercise of voting rights and any legal restrictions regarding the acquisition and/or
transfer of company stock. |
||
Indicate any legal restrictions on exercising voting rights: |
Maximum percentage of voting rights a shareholder may exercise by
legal restriction |
|
Please state whether they are any restrictions in the company bylaws with regard to the
exercise of voting rights: |
Maximum percentage of voting rights a shareholder may exercise,
according to restrictions established in the Companys bylaws |
10 | % |
In accordance with Article 21 of the Company Bylaws, no shareholder shall
be allowed to cast a number of votes representing more than 10 per 100 of
the overall share capital with voting rights existing at any time,
regardless of the number of shares he/she actually holds. In ascertaining
the maximum number of votes which each shareholder may cast, only those
shares owned by each shareholder shall be taken into account, and the
shares belonging to other shareholders who have appointed such shareholder
as their proxy shall not be included, without prejudice to the
aforementioned ten percent limit, which shall apply equally to every
represented shareholder. |
7
The limit established in the above paragraph shall likewise apply to the
maximum number of votes that may be cast either jointly or individually -
by two or more shareholding companies belonging to the same group of
companies, and to the maximum number of votes which may be cast by a
natural or legal person holding shares, or the company or companies, also
holding shares in the Company directly or indirectly controlled by said
natural or legal person. |
Please state whether there are any legal restrictions regarding the acquisition or
transfer of company stock: |
A.11 | Please state whether the General Shareholders Meeting has agreed to adopt
measures to neutralise a public purchase offer by virtue of Law 6/2007. |
If so, please explain the measures approved and the terms of inefficiency of the
restrictions: |
B | STRUCTURE OF CORPORATE ADMINISTRATION |
B.1 | Board of Directors |
B.1.1 | Detail the maximum and minimum number of directorships established
under the bylaws |
Maximum number of directors |
20 | |||
Minimum number of directors |
5 |
8
B.1.2 | Complete the following table with the Board members: |
Name or | ||||||||||
company name | Represented | Position the | Date of first | Date of last | Election | |||||
of Director | by | Board | appointment | appointment | procedure | |||||
Mr. César Alierta
Izuel
|
| Chairman | 29-01-1997 | 10-05-2007 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. Isidro Fainé
Casas
|
| Vice Chairman | 26-01-1994 | 21-06-2006 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. Vitalino Manuel
Nafría Aznar
|
| Vice Chairman | 21-12-2005 | 21-06-2006 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. Julio Linares
López
|
| Chief Executive | 21-12-2005 | 21-06-2006 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. José María
Abril Pérez
|
| Director | 25-07-2007 | 25-07-2007 | Cooption | |||||
Mr. Fernando de
Almansa
Moreno-Barreda
|
| Director | 26-02-2003 | 11-04-2003 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. José María
Álvarez-Pallete
López
|
| Director | 26-07-2006 | 10-05-2007 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. David Arculus
|
| Director | 25-01-2006 | 21-06-2006 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. Carlos Colomer
Casellas
|
| Director | 28-03-2001 | 21-06-2006 | Cooption with subsequent ratification by the General Shareholders Meeting |
9
Name or | ||||||||||
company name | Represented | Position the | Date of first | Date of last | Election | |||||
of Director | by | Board | appointment | appointment | procedure | |||||
Mr. Peter Erskine
|
| Director | 25-01-2006 | 21-06-2006 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. Alfonso Ferrari
Herrero
|
| Director | 28-03-2001 | 21-06-2006 | Cooption with subsequent ratification by the General Shareholders Meeting |
|||||
Mr. Gonzalo
Hinojosa Fernández
de Angulo
|
| Director | 12-04-2002 | 10-05-2007 | General Shareholders Meeting |
|||||
Mr. Pablo Isla
Álvarez de Tejera
|
| Director | 12-04-2002 | 10-05-2007 | General Shareholders Meeting |
|||||
Mr. Antonio
Massanell Lavilla
|
| Director | 21-04-1995 | 21-06-2006 | General Shareholders Meeting |
|||||
Mr. Francisco
Javier de Paz
Mancho
|
| Director | 19-12-2007 | 19-12-2007 | Cooption | |||||
Mr. Manuel Pizarro
Moreno
|
| Director | 19-12-2007 | 19-12-2007 | Cooption | |||||
Mr. Antonio
Viana-Baptista
|
| Director | 12-01-2000 | 31-05-2005 | Cooption with subsequent ratification by the General Shareholders Meeting |
Total Number of Directors |
17 |
Please indicate any members who have left the Board during this period: |
Name or company name of | Type of directorship at time of | Date of | ||
director | leaving | leaving | ||
Mr. Gregorio Villalabeitia Galarraga
|
Proprietary Director | 25-07-2007 | ||
Mr. Maximino Carpio García
|
Independent Director | 19-12-2007 | ||
Mr. Enrique Used Aznar
|
Independent Director | 19-12-2007 |
10
B.1.3 | Fill in the following tables regarding the Board members and their
different directorships: |
Name or company name of | Committee proposing | Post within the | ||
Director | appointment | company organisation | ||
Mr. César Alierta Izuel
|
Nominating, Compensation and Corporate Governance Committee | Executive Chairman | ||
Mr. José María Álvarez-Pallete López
|
Nominating, Compensation and Corporate Governance Committee | General Manager of Telefónica Latinoamérica | ||
Mr. Peter Erskine
|
Nominating, Compensation and Corporate Governance Committee | General Manager of Telefónica O2 Europa | ||
Mr. Julio Linares López
|
Nominating, Compensation and Corporate Governance Committee | Chief Operating Officer | ||
Mr. Antonio Viana-Baptista
|
Nominating, Compensation and Corporate Governance Committee | General Manager Telefónica España |
Total number of executive directors |
5 | |||
% of total number of Board members |
29.4 |
Name or company | ||||
name of significant | ||||
shareholder | ||||
represented or who | ||||
Name or company | Committee proposing | proposed the | ||
name of director | appointment | appointment | ||
Mr. Isidro Fainé Casas
|
Nominating, Compensation and Corporate Governance Committee | Caja de Ahorros y Pensiones de Barcelona, la Caixa |
||
Mr. Antonio Massanell Lavilla
|
Nominating, Compensation and Corporate Governance Committee | |||
Mr. José María Abril Pérez
|
Nominating, Compensation and Corporate Governance Committee | Banco Bilbao Vizcaya Argentaria, S.A. | ||
Mr. Vitalino Manuel Nafría Aznar
|
Nominating, Compensation and Corporate Governance Committee |
Total number of proprietary directors |
4 | |||
% of total number of members of Board |
23.5 |
11
Name or company name of director | Profile | |
Mr. David Arculus
|
Graduate in Engineering and Economics. Board Member of Telefónica O2 Europe, Plc., Vice Chairman of CBI and member of the Finance Committee of Oxford University Press. | |
Mr. Carlos Colomer Casellas
|
Graduate in Economics. Chairman of the Colomer Group. | |
Mr. Alfonso Ferrari Herrero
|
Industrial Engineer. Formerly Executive Chairman of Beta Capital, S.A. and senior manager at Banco Urquijo. | |
Mr. Gonzalo Hinojosa Fernández de Angulo
|
Industrial Engineer. Formerly Chairman and CEO of Cortefiel Group. | |
Mr. Pablo Isla Álvarez de Tejera
|
Law Graduate. Government Attorney. First Vice Chairman and CEO of Inditex, S.A. | |
Mr. Manuel Pizarro Moreno
|
Graduate in Law. Government Attorney. Formerly Chairman of Endesa, S.A. | |
Mr. Francisco Javier de Paz Mancho
|
Graduate in Information and Advertising. Law Studies. IESE Business Management Programme. Formerly Chairman of the State-owned company MERCASA. |
Total number of independent directors |
7 | |||
% of total number of members of Board |
41.2 |
Name or company name of director | Commission proposing appointment | |
Mr. Fernando de Almansa Moreno-Barreda
|
Nominating, Compensation and Corporate Governance Committee |
Total number of other external directors |
1 | |||
% total number of Board members |
5.9 |
12
List the reasons why they cannot be considered proprietary or independent and
their relationship with the company, Board members or shareholders: |
Company, director or | ||||
shareholder with | ||||
Name or company | whom relationship is | |||
name of director | Reasons | held | ||
Mr. de Almansa was appointed a Member of the Board of Directors of Telefónica, S.A. with the qualification of independent Director, on February 26th 2003, following a favourable report from the Nominating, Compensation and Corporate Governance Committee. | ||||
Mr. Fernando de
Almansa
Moreno-Barreda
|
In accordance with the criteria established in the Unified Code on Good Governance with regard to the qualification of Directors and taking into account the concurrent circumstances in this specific case, the Company considers that Mr. Almansa belongs to the category of other external Directors, for the following reasons: | Alternate Director of
BBVA Bancomer México,
S.A. de C.V. CEO of the Mexican company Servicios Externos de Apoyo Empresarial, S.A. de C.V. |
||
He
is an Alternate
Director
(independent and
non-proprietary) of
BBVA Bancomer
México, S.A. de
C.V., and has never
had an executive
role. |
||||
He is
the CEO of
the Mexican company
Servicios Externos
de Apoyo
Empresarial, S.A. de
C.V., of Group BBVA. |
Please indicate any variations that have occurred in the type of directorship
held by each director during the period: |
Name or company | ||||||
name of director | Date of change | Previous type | Current type | |||
Mr. Fernando de
Almansa Moreno-Barreda
|
Annual Report on Corporate Governance 2007 |
Independent Director | Other external Directors |
B.1.4 | Please explain, if applicable, the reasons why proprietary directors
have been appointed at the request of shareholders whose stake is less than 5% of
the share capital: |
Name or company name of shareholder | Reason | |
13
Name or company name of shareholder | Explanation | |
B.1.5 | Please indicate whether any director has left his/her position on
the board before the end of his/her mandate, whether he/she explained their
reasons to the Board, and by which means, and in the case that the explanation was
provided in writing to all the Board, please explain below, at least the reasons
given by the director: |
Name of director | Reason for leaving | |
Mr. Gregorio Villalabeitia Galarraga
|
Handed in voluntary resignation verbally to the Chairman of the Board of Directors, for personal reasons. | |
Mr. Maximino Carpio García
|
Handed in voluntary resignation verbally to the Chairman of the Board of Directors, for personal reasons. | |
Mr. Enrique Used Aznar
|
Handed in voluntary resignation verbally to the Chairman of the Board of Directors, for personal reasons. |
B.1.6 | Indicate, if applicable, any powers delegated to the Managing
Director(s): |
| Mr. César Alierta Izuel Executive Chairman (Chief Executive
Officer): |
||
The Chairman of the Company, as the Chief Executive Officer, has been
expressly delegated all the powers of the Board of Directors, except those
that cannot be delegated by Law, by the Company Bylaws, or by the
Regulations of the Board of Directors which establishes, in article 5.4,
the competencies that the Board of Directors reserves itself, and may not
delegate. Specifically, the Board of Directors has exclusive competence
over, among other matters, the following: (i) the general policies and
strategies of the Company; (ii) the evaluation of the Board, its Committees
and its Chairman; (iii) the appointment of Senior Managers, as well as the
remuneration of Directors and Senior Managers; and (iv) strategic
investments. |
|||
| Mr. Julio Linares López Chief Operating Officer: |
||
The Chief Operating Officer has been delegated those powers of the Board
of Directors related with the management of the business and the
performance of the highest executive functions over all the Companys
business areas, except
those which cannot be delegated by Law, by the Company Bylaws or by the
Regulations of the Board of Directors. |
14
B.1.7 | Identify any board members in senior management or directive posts
in other companies forming part of the listed company: |
Name or company name of | Corporate name of the group | |||
director | company | Post | ||
Mr. César Alierta Izuel
|
Telefónica O2 Europe, Plc. | Director | ||
Mr. Julio Linares López
|
Telefónica de España, S.A.U. Telefónica DataCorp, S.A.U. Telefónica O2 Europe, Plc. Telefónica O2 Czech Republic a.s. |
Director Director Director First Vice Chairman of Supervisory Board |
||
Mr. Fernando de Almansa
Moreno-Barreda
|
Telefónica Internacional, S.A.U. Telefónica del Perú, S.A.A. Telefónica de Argentina, S.A. Telecomunicaçoes de Sao Paulo, S.A. Telefónica Móviles México, S.A. de C.V. |
Director Director Director Director Director |
||
Mr. José María
Álvarez-Pallete López
|
Telefónica Internacional, S.A.U. Telefónica Móviles España, S.A.U. Telefónica de España, S.A.U. Telefónica DataCorp, S.A.U. Telefónica O2 Europe, Plc. Telefónica de Argentina, S.A. Telecomunicaçoes de Sao Paulo, S.A. Compañía de Telecomunicaciones de Chile, S.A. Telefónica Móviles México, S.A. de C.V. Colombia Telecomunicaciones, S.A. ESP Telefónica del Perú, S.A.A. Brasilcel, N.V. Telefónica Móviles Colombia, S.A. |
Executive Chairman Director Director Director Director Vice Chairman of the Board Vice Chairman of the Board Alternate Director Vice Chairman of the Board Director Alternate Director Chairman of the Supervisory Board Director |
||
Mr. David Arculus
|
Telefónica O2 Europe, Plc. | Director | ||
Mr. Peter Erskine
|
Telefónica O2 Europe, Plc. | Executive Chairman | ||
Telefónica O2 Czech Republic, a.s. | Chairman of Supervisory Board |
15
Name or company name of | Corporate name of the group | |||
director | company | Post | ||
Mr. Alfonso Ferrari Herrero
|
Compañía de Telecomunicaciones de
Chile, S.A. Telefónica del Perú, S.A.A. Telefónica Móviles Chile, S.A. |
Director
Director Director |
||
Mr. Antonio Viana-Baptista
|
Telefónica O2 Europe, Plc. | Director |
B.1.8 | List any company board members who are also members of the board(s)
of directors in other companies listed on official securities markets in Spain,
other than your own group, that have been reported to the company: |
Company name of listed | ||||
Name or company name of director | company | Post | ||
Mr. César Alierta Izuel
|
Altadis, S.A. | Director | ||
Mr. Isidro Fainé Casas
|
Abertis Infraestructuras, S.A. Criteria CaixaCorp, S.A. Repsol YPF, S.A. |
Chairman Director 2nd Vice Chairman |
||
Mr. Carlos Colomer Casellas
|
Altadis, S.A. Indo Internacional, S.A. Ahorro Bursátil, S.A. SICAV Inversiones Mobiliarias Urquiola S.A. SICAV |
Director Vice Chairman Chairman Chairman |
||
Mr. Gonzalo Hinojosa Fernández de Angulo
|
Altadis, S.A. Dinamia Capital Privado, S.A., SCR |
Director Director |
||
Mr. Pablo Isla Alvarez de Tejera
|
Inditex, S.A. | First Vice Chairman and CEO | ||
Mr. Julio Linares López
|
Sogecable, S.A. | Director | ||
Mr. Manuel Pizarro Moreno
|
Bolsas y Mercados Españoles, Sociedad Holding de Mercados y Sistemas Financieros, S.A. | Vice Chairman |
16
B.1.9 | Please indicate whether, and if so, explain, the company has
established rules regarding the number of Boards its directors can belong to: |
The Nominating, Compensation and Corporate Governance Committee establishes as
one of the obligations of the Directors (article 29 of the Board Regulations)
that they should devote the necessary time and effort to their work, and to
these effects, that they should inform said Committee of their other
professional obligations in case they could interfere with their duties as
Directors. |
|||
In addition (article 32.g of the Board Regulations), the Board of Directors, at
the proposal of the Nominating, Compensation and Corporate Governance
Committee, may forbid Directors to hold the post of relevant positions at
competitors companies of Telefónica or of any of the Group companies. |
B.1.10 | In accordance with recommendation number 8 of the Unified Code, please indicate
the general policies and strategies of the company which must be approved by the
Board in full: |
Yes | No | |||||||
The investment and financing policy |
X | |||||||
The definition of the structure of the group of companies |
X | |||||||
The corporate governance policy |
X | |||||||
The corporate social responsibility policy |
X | |||||||
The strategic or business Plan, as well as the management aims and
annual budgets |
X | |||||||
The remuneration policy and performance assessment of senior management |
X | |||||||
The policy of risk management and control, as well as the periodic
monitoring of the internal information and control systems |
X | |||||||
The dividend policy, as well as the treasury stock policy and,
especially, any applicable limits. |
X |
17
B.1.11 | Please fill in the following tables regarding the accrued aggregate remuneration
of Directors during the financial year: |
a) | In the company subject of this report: |
Remuneration item | Thousand euros | |||
Fixed remuneration |
7,983.24 | |||
Variable remuneration |
4,102.12 | |||
Allowances |
211.25 | |||
Token Payments |
0 | |||
Stock options and/or other financial instruments |
0 | |||
Other |
33.89 | |||
TOTAL: |
12,330.51 | |||
Other Benefits | Thousand euros | |||
Advances |
0 | |||
Loans granted |
0 | |||
Pension Plans and Funds: Contributions |
25.44 | |||
Pension Plans and Funds: Commitments |
0 | |||
Life Insurance premiums |
78.61 | |||
Guarantees constituted by the company in favour of directors |
|
b) | For belonging to other Boards of Directors and/or
senior management of group companies: |
Remuneration item | Thousand euros | |||
Fixed remuneration |
3,422.14 | |||
Variable remuneration |
5,424.11 | |||
Allowances |
0 | |||
Token Payments |
0 | |||
Stock options and/or other financial instruments |
0 | |||
Other |
2.75 | |||
TOTAL: |
8,849.01 | |||
Other Benefits | Thousand euros | |||
Advances |
0 | |||
Loans granted |
0 | |||
Pension Plans and Funds: Contributions |
7.57 | |||
Pension Plans and Funds: Commitments |
0 | |||
Life Insurance premiums |
11.04 | |||
Guarantees constituted by the company in favour of directors |
0 |
18
c) | Total remuneration by type of directorship: |
Type of director | By company | By group | ||||||
Executives |
9,387.76 | 8,510.59 | ||||||
External proprietary |
1,095.42 | 0 | ||||||
External independent |
1,631.08 | 198.44 | ||||||
Other external |
216,25 | 139.98 | ||||||
Total |
12,330.51 | 8,849.01 | ||||||
d) | With regard to the profit attributed to the
controlling company: |
Total directors remuneration (thousand euros) |
12,330.51 | |||
Total directors remuneration/benefits attributed to the controlling company (in %) |
0.186 |
B.1.12 | Please identify the members of senior management who are not also executive
directors and indicate total remuneration accruing to them during the year: |
Name or company name | Post | |
Mr. Luis Abril Pérez
|
Manager of the Chairmans Technical Office | |
Mr. Santiago Fernández Valbuena
|
General Manager of Finance and Corporate Development | |
Mr. Calixto Ríos Pérez
|
Internal Auditing Manager | |
Mr. Ramiro Sánchez de Lerín García-Ovies
|
General Legal Secretary and of the Board of Directors |
Total remuneration of senior management (thousand euros) |
4,813.28 |
B.1.13 | Identify in aggregate terms any guarantees or golden parachute clauses in case
of dismissal or changes in control benefiting senior managers (including executive
directors) of the company or its group. Indicate whether these contracts must be
reported to and/or approved by the governing bodies of the company or its group: |
Number of beneficiaries |
9 |
General Shareholders | ||||||||
Board of Directors | Meeting | |||||||
Body authorising the clauses |
X |
YES | NO | |||||||
Is the General Shareholders Meeting informed of these clauses? |
X |
19
B.1.14 | Indicate the process for establishing board members remuneration and any
relevant clauses in the Bylaws. |
In accordance with Article 28 of the Bylaws, Directors remuneration shall be
comprised of a fixed monthly allowance plus expenses for attending meetings of the
Board of Directors and its executives or consultative Committees. The amount
corresponding to the remuneration the Company may pay its Directors collectively for
both items shall be that established for said purpose by the General Shareholders
Meeting, and shall remain in force until this body resolves that it be changed. To
this effect, the General Shareholders Meeting held on April 11th 2003 fixed the
maximum gross annual sum for remuneration to the Board of Directors at 6 million
euros. |
|||
The Board of Directors shall determine the exact amount to be paid within that limit
and how it is divided amongst the Directors. |
|||
In accordance with article 35 of the Regulations of the Board of Directors, Directors
have the right to obtain the remuneration established by the Board of Directors in
accordance with the bylaws, and subsequent to a report from the Nominating,
Compensation and Corporate Governance Committee. |
|||
In accordance with article 5 of this same regulatory text, the Board of Directors
expressly reserves the duty to approve both the Directors remunerations policy and
the decisions related to their remuneration. |
|||
The Nominating, Compensation and Corporate Governance Committee has the following
competencies (article 22 of the Regulations of the Board of Directors): |
| Proposing to the Board of Directors the remuneration of the Board of Directors and
revising it regularly in order to ensure it is in accordance with the work carried
out by them. |
||
| Proposing to the Board of Directors the extent and amount of the remunerations,
rights and financial compensation, of the President and the executive Directors,
including the basic conditions of their contracts for their inclusion in the
corresponding contracts. |
||
| Drawing up and proposing to the Board of Directors for its approval an annual
report on the remuneration policy of Directors. |
Additionally, apart from such remuneration as is provided for under the previous
section, other remuneration systems may be established that may either be indexed to
the market value of the shares, or consist of stock or of stock options for the
Directors. The application of said remuneration systems must be authorised by the
General Shareholders Meeting, which shall fix the share value that is to be taken as
the term of reference thereof, the number of shares to be given to each Director, the
exercise price of the stock options, the term of such remuneration system and such
other terms and conditions as deemed appropriate. |
|||
The remuneration systems set out in the preceding paragraphs, arising from membership
of the Board of Directors, shall be deemed compatible with any and all other
professional or work-based compensations to which the Directors may be entitled in
consideration for whatever executive or advisory services they may provide for the
Company other than such supervisory and decision-making duties as may pertain to
their posts as Directors, which shall be subject to the applicable legal provisions. |
20
Please state whether the Board in full has reserved the right to approve the
following decisions: |
Yes | No | |||||||
At the proposal of the first executive of the company, the
appointment and possible termination of senior managers, as
well as their compensation clauses. |
X | |||||||
The remuneration of directors, as well as, in the case of
executive directors, the additional remuneration for his/her
executive duties and other conditions their contracts must
respect. |
X |
B.1.15 | Please state whether the Board of Directors approves a detailed remuneration
policy and specify the matters on which it issues an opinion: |
Yes | No | |||||||
Amount of fixed remuneration items, with breakdown, if
applicable of allowances for belonging to the Board and its
Committees and an estimate of the resulting fixed annual
remuneration |
X | |||||||
Variable remuneration items |
X | |||||||
Main characteristics of the benefits system, with an estimate
of their amount or equivalent annual cost. |
X | |||||||
Conditions that must be respected in contracts of those who
exercise senior management functions as executive directors |
X |
21
B.1.16 | Please state whether the Board puts to vote at the General Shareholders
Meeting, as a separate point in the order of the day, and for consultation
purposes, a report on the board member remuneration policies. If applicable,
explain the aspects of the report with regard to the remuneration policy approved
by the Board for future years, the most significant changes of said policies with
regard to that applied during this financial year and a global summary of how the
remuneration policy was applied during the financial year. Please provide details
of the role played by the Compensation Committee and, if external advice was
sought, the identity of the external consultants who provided said advice: |
| Aims of remuneration policy |
||
| Detailed structure of remuneration. |
||
| Scope of application and reference parameters for variable remuneration. |
||
| Relative importance of variable remuneration with regard to fixed
remuneration. |
||
| Basic conditions of contracts of Executive Directors. |
||
| Evolution of remuneration. |
||
| Design process of remuneration policy. |
To report to the Board of Directors on issues regarding remuneration policy. |
Yes | No | |||||||
Was external advice sought? |
X | |||||||
Identify the external consultants |
Towers Perrin |
B.1.17 | Indicate the identity of any board members who sit on board(s) of directors or
hold senior management posts in companies having significant shareholdings in the
listed company and/or its group companies: |
Name of company name of | Company name of | |||
director | significant shareholder | Post | ||
Mr. Fernando de Almansa Moreno-Barreda
|
Banco Bilbao Vizcaya Argentaria, S.A. | CEO of the Mexican company Servicios Externos de Apoyo Empresarial, S.A. de C.V. | ||
Banco Bilbao Vizcaya Argentaria, S.A. | Alternate Director of BBVA Bancomer México, S.A. de C.V. | |||
Mr. Isidro Fainé Casas
|
Caja de Ahorros y Pensiones de Barcelona, la Caixa |
Director of Criteria
CaixaCorp, S.A. Chairman of Caja de Ahorros y Pensiones de Barcelona, la Caixa |
||
Director of Caifor, S.A. | ||||
Director of Port Aventura, S.A. |
22
Name of company name of | Company name of | |||
director | significant shareholder | Post | ||
Mr. Antonio Massanell Lavilla
|
Caja de Ahorros y Pensiones de Barcelona, la Caixa |
Executive Deputy General Manager of Caja de Ahorros y Pensiones de Barcelona, la Caixa | ||
Executive Chairman of Serveis Informátics la Caixa, S.A. | ||||
Director of e-la Caixa 1, S.A. | ||||
Director of Caixa Capital Desarrollo, S.C.R., S.A. | ||||
Director of Caixa Capital Risc, S.G.E.C.R., S.A. | ||||
Director of Espacio Pyme, S.A. | ||||
Director of Bousorama, S.A. | ||||
Chairman of Fundació Barcelona Digital | ||||
Director of Port Aventura, S.A. |
Please detail, if applicable, any relevant relationships other than those
mentioned in the previous paragraph, of the members of the Board of
Directors whereby they are related with significant shareholders and/or
companies of the group: |
Name or company name | Name or company name of | |||
of director with | significant shareholder | |||
relationship | with relationship | Description of relationship | ||
Mr. Vitalino Manuel Nafría Aznar
|
Banco Bilbao Vizcaya Argentaria, S.A. | Early retirement. Formerly Retail Banking Manager for Spain and Portugal. | ||
Mr. José María Abril Pérez
|
Banco Bilbao Vizcaya Argentaria, S.A. | Early retirement. Formerly Wholesale and Investment Banking Manager. |
B.1.18 | Please indicate whether there have been any changes to the Board regulations
during the financial year: |
The Board of Directors of Telefónica, S.A., after the publication by the Comisión
Nacional del Mercado de Valores (CNMV- Spanish Securities Exchange Commission-) of the
Unified Code of Good Governance, at its meeting held on November 28, 2007, agreed to
modify certain articles of its Regulations. Said modifications were notified to the
CNMV and inscribed in the Mercantile Register of Madrid on January 4, 2008. |
23
The main reasons justifying the aforementioned modifications of the Regulations of the
Board of Directors were the following: |
(i) | To include those recommendations established in the Unified Code of Good
Governance that were deemed convenient. |
||
(ii) | To make technical improvements to the contents and systemation of the
Regulations, completing and clarifying the regulation of certain issues. |
||
(iii) | To adapt the Regulations to some of the modifications entered in the
Company Bylaws and in the Regulations of the Companys General Shareholders
Meeting, approved by the past General Shareholders Meeting of May 10, 2007. |
Below we detail the contents of the main modifications introduced in the Regulations of
the Board of Directors of the Company, as well as the basis and justification of each
of them. |
| Modifications regarding the competencies of the Board of Directors. |
||
The Regulations establish that the Board of Directors reserves certain
competencies, which it cannot delegate, regarding: |
i) | Policies: Strategic plans; Definition of the structure of the Group of
Companies; Corporate Governance and Corporate Responsibility; Dividends and
Treasury Stock; Risks; and Remuneration of Directors and Senior Managers. |
||
ii) | Decisions: Assessment of the Board, its Committees and its Chairman;
Appointment of Senior Managers and basic contract conditions; Remuneration
of the Directors and Senior Managers; Strategic Investment; Creation or
acquisition of interests in special-purpose entities or entities domiciled
in countries considered to be tax havens; and Public Financial Information. |
| Modifications regarding the composition of the Board of Directors. |
||
Explicit inclusion of the proportion of 1/3 of independent Directors;
definition of the different categories of Directors, in accordance for the
most part with the Unified Code of Good Governance; as well as the
category of other external Directors. |
|||
| Modifications regarding the remuneration of Directors and Senior
Managers. |
||
It is established that an annual report on the policy of remuneration
Directors must be approved, with an explanation of its criteria and basis,
and that the Board must establish the remuneration of Directors and Senior
Managers (those who report directly to the Chairman). |
|||
| Modifications regarding the appointment of Directors. |
||
Independent Directors must be appointed at the proposal of the Nominating,
Compensation and Corporate Governance Committee, and the remaining
Directors, on the basis of a report from said Committee. |
24
| Modifications regarding the duration of the post. |
||
Given that there are no recommendations regarding this in the Unified Code
of Good Governance or in any other international recommendation, the limits
established both for the duration of the post as Director (70 years of
age), and for executive posts (65 years of age) are eliminated. |
|||
| Modifications regarding the Audit and Control Committee. |
||
A greater breakdown of the duties assigned to this Committee is included
with regard to the Internal Auditor, the External Auditor, the Internal
Control Systems, and the Financial Information. In addition, the incident
reporting channel is included expressly in the Regulations. |
|||
| Modifications regarding the Nominating, Compensation and Corporate
Governance Committee. |
||
It is established expressly that this Committee should be comprised by a
majority of independent Directors, and in any case the Chairman of the
Committee should be an independent Director. In addition, an improvement
is introduced in the drafting and systemation of the duties of this
Committee, specifying and clarifying its regulation in certain aspects. |
|||
| Modifications regarding the change of name of the Nominating and
Compensation and Corporate Governance Committee and the Human Resources and
Corporate Reputation Committee. |
||
The name of these Committees is modified to Nominating, Compensation and
Corporate Governance Committee (improvement of a merely technical nature)
and Human Resources, Reputation and Corporate Responsibility Committee
(with the aim of adapting the name to the current functions and duties of
this Committee). |
B.1.19 | Indicate any procedures for appointment, re-election, assessment and removal of
Directors. List the competent bodies, the steps to be followed and the criteria to
be applied in each of the procedures. |
Telefónicas Company Bylaws establish that the Board of Directors shall be
composed of a minimum of five and a maximum of twenty members, who shall be
appointed by the General Shareholders Meeting. The Board of Directors may, in
accordance with the provisions set out in the Spanish Corporations Law and in
the Company Bylaws, fill vacant positions temporarily by cooption. |
|||
To this effect, it is important to note that the appointment of Board members
in Telefónica is, as a general rule, submitted for approval by the General
Shareholders Meeting. It is only on certain occasions, when such a measure is
essential due to vacancies on the Board arising after the last GSM, that the
Board appoints members by cooption, in keeping with the provisions of the
Corporations Law (Ley de Sociedades Anónimas), subject to later ratification
by the first subsequent GSM held. |
|||
In all other cases, the proposed appointments must follow the procedure set
out in the Regulations of the Board of Directors, and must be preceded by the
relevant favourable report from the Nominating, Compensation and Corporate
Governance Committee, and in the case of independent Directors, by the
corresponding proposal. |
25
Thus, in accordance with the duties assigned to the Nominating, Compensation
and Corporate Governance Committee, it should report, with objectivity and in
line with social interests, the proposals for nominating, re-electing and
removal of Company Directors, assessing the necessary competencies, knowledge
and experience of the candidates to cover the vacancies. |
|||
In line with the provisions of the Regulations, when exercising its rights of
cooption and proposal of appointments to the General Shareholders Meeting,
the Board of Directors shall endeavour to ensure that external or
non-executive Directors are in a clear majority over executive Directors.
Similarly, the Board shall endeavour to ensure that the independent Directors
comprise at least a third of the total number of Board members. |
|||
Likewise, the type of directorship of each Director will be explained by the
Board of Directors before the General Shareholders Meeting that must carry
out or ratify their appointment. The type of directorship will be revised on
an annual basis by the Board, subsequent to the verification by the
Nominating, Compensation and Corporate Governance Committee, providing
information of this in the Annual Report on Corporate Governance. |
|||
In any case, and in the event of re-election or ratification of Directors by
the General Shareholders Meeting, the report of the Nominating, Compensation
and Corporate Governance Committee, or, in the case of independent Directors,
the proposal of said Committee, will contain an assessment of the work and
effective time devoted to the post during the last period in which it was held
by the proposed Director. |
|||
Lastly, both the Board of Directors and the Nominating, Compensation and
Corporate Governance Committee will ensure, within the scope of their
competencies, that the election of whoever has been proposed for the post of
Director corresponds to people of recognised solvency, competence and
experience, who are willing to devote the time and effort necessary to
carrying out their functions, it being essential to be rigorous in the
election of those people called to cover the posts of independent Directors. |
Directors are appointed for a term of five years and may be re-elected one or
more times for periods of the same duration. |
|||
Like with proposals for appointment, proposals for re-election of Directors
must be preceded by the relevant favourable report issued by the Nominating,
Compensation and Corporate Governance Committee, and, in the case of
independent Directors, by the corresponding proposal. |
In accordance with the Regulations of the Board of Directors, the latter
reserves expressly the duty to approve on a regular basis its functioning and
the functioning of its Committees, it being the duty of the Nominating,
Compensation and Corporate Governance Committee to organise and coordinate,
together with the Chairman of the Board of Directors, the regular assessment
of said Body. |
26
Directors shall cease to hold office when the term for which they were
appointed elapses, or when such removal is resolved by the General
Shareholders Meeting, in the exercise of the powers granted to this body by
law. |
|||
B.1.20 | Indicate under what circumstances directors are obliged to resign. |
||
In accordance with Article 12 of the Regulations of the Board, Directors must
place their offices at the disposal of the Board of Directors and formalise the
relevant resignation in the following cases: |
a) | When they cease to hold the executive positions to
which their appointment as Directors is linked, or when the reasons for
which they were appointed disappear. |
||
b) | When they incur in any of the cases of
incompatibility or barring envisaged by law. |
||
c) | When severely admonished by the Nominating,
Compensation and Corporate Governance Committee for having failed to
fulfil any of their obligations as Directors. |
||
d) | When their continued presence on the Board may affect
the credibility or reputation of the Company in the market, or places the
Companys interests at risk in any other way. |
The Board of Directors will not propose the removal of any independent Director
before the established period for which they were nominated has been completed,
save in cases of fair cause, as judged by the Board subsequent to a report by
the Nominating, Compensation and Corporate Governance Committee. In particular,
it will be deemed that there is fair cause when the Director has failed to
comply with the duties inherent to their post. |
|||
It will also be possible to propose the removal of independent Directors as a
result of Public Tender Offers, mergers or other similar company transactions
that require a change in the structure of the capital of the company. |
|||
B.1.21 | Explain whether the duties of the chief executive officer fall upon the Chairman
of the Board. If so, indicate the measures taken to limit the risk of the
accumulation of powers in a single person: |
| Pursuant to the provisions of the Regulations of the Board of Directors, the
actions of the Chairman must follow the criteria established by the General
Shareholders Meeting, the Board of Directors and the Board Committees at all
times. |
||
| Likewise, all agreements or decisions of particular significance for the
Company must be previously submitted for the approval of the Board of Directors
or the relevant Board Committee, as the case may be. |
27
| In addition, reports and proposals from the different Board Committees are
required for the adoption of certain resolutions. |
||
| It is important to emphasise that the Chairman does not hold the casting vote
within the Board of Directors. |
||
| The Board of Directors of the Company, at its meeting held on December 19,
2007, agreed to appoint Mr. Julio Linares López Chief Operating Officer of
Telefónica, S.A., reporting directly to the Chairman and with responsibility
over all of Telefónica Groups Business Units. |
Please indicate and, if applicable, explain, whether regulations have been
established enabling one of the independent directors to request that a Board
Meeting be called or to include new points in the order of the day, to
coordinate and reflect the concerns of external directors and direct the
assessment by the Board of Directors |
Even though there is no express empowerment in favour of an independent
Director to the indicated effects, the Company considers that this
recommendation can be deemed as fulfilled due to the following reasons: |
| In accordance with article 29 of the Regulations of the Board, all the
Companys Directors, including, therefore, independent Directors, may call a
meeting of the Board of Directors when they deem it pertinent, or may request
the inclusion in the Order of the Day of any aspects or issues they wish. |
||
| Likewise, in accordance with article 13.3 of the aforementioned Regulations,
it is the responsibility of the Chairman of the Nominating, Compensation and
Corporate Governance Committee a post which will in any case be held by an
independent Director (article 22 of the Regulations)-, together with the
Chairman of the Board of Directors, to organise and coordinate the regular
assessment of the Board. |
B.1.22 | Are super-majorities other than those established by law required for certain
decisions? |
28
Indicate how the Board of Directors adopts resolutions, including at least the
minimum quorum of attendees and the types of majorities required to pass
resolutions: |
Description of resolution | Quorum | Type of Majority | ||
All resolutions
|
Personal or proxy attendance of one half plus one of all Directors. | Resolutions are adopted by the majority of votes of Directors present or represented at the session, except in those cases where the law requires the favourable vote of a higher number of Directors for specific resolutions and in particular for (i) the appointment of Directors not holding a minimum of shares representing a nominal value of 3000 euros, (article 25 of the Company Bylaws) and (ii) for the appointment of Chairman, Vice Chairman, CEO or member of the Executive Committee, in accordance with the requirements explained in the following section. |
B.1.23 | Explain whether there are other requirements, other than those for Directors,
for being appointed Chairman. |
In order for a Director to be appointed Chairman, he/she must have been a
member of the Board for at least three years prior to such appointment.
However, the aforementioned seniority is not required when the appointment is
effected with the favourable vote of at least 85 percent of the members of the
Board of Directors. |
|||
B.1.24 | Indicate whether the Chairman has the casting vote: |
B.1.25 | Please indicate whether the Company Bylaws or the Board regulations establish an
age limit for Directors: |
29
B.1.26 | Please indicate whether the Company Bylaws or the Board Regulations establish a
limit on the term of office of independent Directors: |
Maximum number of years in office |
B.1.27 | If the number of female directors is low or zero, please explain the reasons
and the measures adopted to correct this situation. |
Specifically, please indicate whether the Nominating and Compensation
Committee has established procedures to ensure that the selection processes
are not implicitly biased against the selection of female directors and that
they deliberately seek female candidates that meet the required profile: |
In accordance with article 10.3 of the Board Regulations, the Board of
Directors and the Nominating, Compensation and Corporate Governance Committee,
will make every effort, within the scope of their respective competencies, to
ensure that the election of whomever has been proposed for the post of Director
goes to the people with recognised reputation, competence and experience, who
are prepared to devote the time and effort necessary to carry out their duties. |
|||
B.1.28 | Indicate whether there are formal processes for proxy voting in the Board of
Directors. If so, please describe briefly. |
||
In accordance with article 18 of the Regulations of the Board of Directors,
Directors must attend Board meetings in person. When, in exceptional cases,
they cannot attend in person, they must endeavour that the representation
granted in favour of another member of the Board includes, as far as is
possible, the relevant instructions. Such proxies may be granted by letter or
any other medium that, in the opinion of the Chairman, offers sufficient
certainty and validity. |
|||
B.1.29 | Indicate the number of meetings held by the Board of Directors during the
financial year. Likewise, indicate the number of times, if any, the Board has met
in the absence of its Chairman: |
Number of Board meetings |
12 | |||
Number of Board meetings held in the absence of its chairman |
0 |
30
Number of Executive Committee meetings |
16 | |||
Number of Audit and Control Committee meetings |
11 | |||
Number of Nominating, Compensation and Corporate Committee meetings |
10 | |||
Number of Human Resources, Reputation and Corporate Responsibility Committee meetings |
4 | |||
Number of Regulation Committee meetings |
11 | |||
Number of Service Quality and Customer Service Committee Meetings |
4 | |||
Number of International Affairs Committee meetings |
5 |
B.1.30 | Please state the number of Board meetings held during the financial year in
which all its members did not attend. Representatives sent without specific
instructions count towards the final count: |
Number of absences of board members during the year |
2 | |||
% of absences with regard to total number of votes during the exercise |
0.98 |
B.1.31 | Indicate whether the individual and consolidated accounts are certified prior to
their presentation to the Board of Directors for their approval: |
Name | Post | |
B.1.32 | Explain the mechanisms, if any, established by the Board of Directors to avoid
presenting the individual and consolidated accounts to the General Shareholders
Meeting with exceptions in the auditors report. |
a) | To supervise the process of compilation and
the integrity of the financial informaion related to the Company and
the Group, reviewing compliance with the regulatory requirements, the
right limitation of the scope of consolidation and the correct
application of the accounting criteria, providing reports to the
Board of Directors. |
31
b) | To propose to the Board of Directors a
policy of risk control and management, which will identify, at least: |
(i) | the types of risk (operational,
technological, financial, legal and reputational) which the
company faces; |
(ii) | the level of risk which the company
deems acceptable; |
(iii) | the measures for mitigating the
impact of the identified risks should they materialise; |
(iv) | the control and informaion
systems to be employed to control and manage said risks. |
a) | To safeguard the independence and efficacy of
the internal auditing function; |
||
b) | To propose the selection, appointment and
removal of the person responsible for the internal auditing service; |
||
c) | To propose the budget for that service; |
||
d) | To review the annual internal auditing work
plan and the annual activity report; |
||
e) | To receive regular information of its
activities; and |
||
f) | To verify that senior management takes into
account the conclusions and recommendations of its reports. |
32
B.1.33 | Is the secretary of the Board a director? |
B.1.34 | Explain the procedures for the appointment and removal of the Secretary of the
Board, stating whether their appointment and removal have been reported by the
Nominating Committee and approved in full by the Board. |
Yes | No | |||||||
Does the Nominating Committee notify the appointment? |
X | |||||||
Does the Nominating Committee notify the removal? |
X | |||||||
Does the Board in full approve the appointment? |
X | |||||||
Does the Board in full approve the removal? |
X |
B.1.35 | Please state the mechanisms, if any, established by the company to preserve the
independence of the auditor, of financial analysts, investment banks and rating
agencies. |
33
B.1.36 | Please state whether during the financial year, the Company has changed
external auditor. Is so, please specify the incoming and outgoing auditors: |
Outgoing Auditor | Incoming Auditor | |
34
B.1.37 | Please indicate whether the auditing firm does non-audit work for the company
and/or its group. If so, state the fees it receives for such work and the
percentage represented by such fees of the total fees invoices by the company
and/or its group: |
Company | Group | Total | ||||||||||
Amount from non-audit work (thousand euros) |
0 | 266 | 266 | |||||||||
Amount from non-audit work / total amount
invoiced by the auditing firm (in %) |
0 | 1.370 | 1.120 |
B.1.38 | Please indicate whether the Annual Accounts audit report has reservations or
exceptions. If so, please state the reasons provided by the Chairman of the Audit
Committee to explain the content and scope of said reservations or exceptions. |
B.1.39 | Please state how many consecutive years the current auditing firm has been
auditing the annual accounts of the company and/or its group. In addition,
indicate how many years the current auditing firm has been auditing the accounts
as a percentage of the total number of years over which the annual accounts have
been audited: |
Company | Group | |||||||
Number of consecutive years |
3 | 3 |
Company | Group | |||||||
Number of years audited by current auditing firm/
number of years the company accounts have been audited
(in %) |
12.000 | 17.647 |
35
B.1.40 | Please list the stock holdings of the members of the companys Board of
Directors in other companies with the same, similar or complementary types of
activities of the company and/or its group, and which have been reported to the
company. In addition, list the posts or duties they hold in such companies: |
Corporate name of | ||||||||||||
Name or company name | the company in | |||||||||||
of Director | question | % share | Post or Duties | |||||||||
Mr. Isidro Fainé Casas |
Abertis Infraestructuras, S.A. | 0.002 | % | Chairman | ||||||||
Mr. David Arculus |
British Sky Broadcasting Group Plc. | 0.000 | | |||||||||
Vodafone Group Plc. | 0.000 | | ||||||||||
BT Group Plc. | 0.000 | | ||||||||||
Mr. Antonio Viana-Baptista |
Portugal Telecom., SGPS, S.A. | 0.000 | Director | |||||||||
PT Multimedia-Serviços de Telecomuncaçoes e Multimedia, SGPS, S.A | 0.000 | |
B.1.41 | Please indicate and, where appropriate, explain whether there are procedures for
Directors to receive external advice: |
B.1.42 | Please indicate and, where appropriate, explain whether there are procedures for
Directors to receive the information they need in sufficient time to prepare for
the meetings of the governing bodies: |
36
B.1.43 | Please state whether, and if so provide corresponding details, the company has
established rules by which the directors must notify and, if applicable, resign in
those cases in which they are at risk of damaging the good name and reputation of
the company: |
B.1.44 | Please state whether any member of the Board of Directors has notified the
company that they have been prosecuted or that oral proceedings have been
initiated against them, for any of the crimes listed in article 124 of the
Corporations Act: |
Name of Director | Criminal proceedings | Comments | ||
César Alierta Izuel
|
Summary Proceedings 7721/2002 Magistrates Court number 32 of Madrid |
37
Decision adopted | Reasoned explanation | |
May
continue / May not continue
|
There have been no circumstances that merit the adoption of any action or decision to this regard. |
B.2. | Board of Directors Committees |
B.2.1 | List of all Board of Directors Committees and their members: |
Name | Post | Type | ||
Mr. César Alierta Izuel
|
Chairman | Executive Director | ||
Mr. Isidro Fainé Casas
|
Vice Chairman | Proprietary Director | ||
Mr. Julio Linares López
|
Chief Operating Officer | Executive Director | ||
Mr. José María Abril Pérez
|
Member | Proprietary Director | ||
Mr. Carlos Colomer
Casellas
|
Member | Independent Director | ||
Mr. Peter Erskine
|
Member | Executive Director | ||
Mr. Alfonso Ferrari
Herrero
|
Member | Independent Director | ||
Mr. Francisco Javier de
Paz Mancho
|
Member | Independent Director | ||
Mr. Manuel Pizarro Moreno
|
Member | Independent Director | ||
Mr. Antonio Viana-Baptista
|
Member | Executive Director | ||
Mr. Ramiro Sánchez de
Lerín García-Ovies
|
Secretary | Non-Member |
Name | Post | Type | ||
Mr. Antonio Massanell Lavilla
|
Member | Proprietary Director | ||
Mr. Gonzalo Hinojosa Fernández de
Angulo
|
Member | Independent Director | ||
Mr. Vitalino Manuel Nafría Aznar
|
Member | Proprietary Director | ||
Mr. Ramiro Sánchez de Lerín
García-Ovies
|
Secretary | Non-Member |
38
Name | Post | Type | ||
Mr. Alfonso Ferrari Herrero
|
Chairman | Independent Director | ||
Mr. Pablo Isla Álvarez de Tejera
|
Member | Independent Director | ||
Mr. Gonzalo Hinojosa Fernández de
Angulo
|
Member | Independent Director | ||
Mr. Ramiro Sánchez de Lerín
García-Ovies
|
Secretary | Non-Member |
Name | Post | Type | ||
Mr. Pablo Isla Álvarez de Tejera
|
Chairman | Independent Director | ||
Mr. Alfonso Ferrari Herrero
|
Member | Independent Director | ||
Mr. Antonio Massanell Lavilla
|
Member | Proprietary Director | ||
Mr. Gonzalo Hinojosa Fernández de
Angulo
|
Member | Independent Director | ||
Ms. María Luz Medrano Aranguren
|
Secretary | Non-Member |
Name | Post | Type | ||
Mr. Fernando de Almansa
Moreno-Barreda
|
Member | Other External Directors | ||
Mr. Antonio Massanell Lavilla
|
Member | Proprietary Director | ||
Mr. Alfonso Ferrari Herrero
|
Member | Independent Director | ||
Mr. Vitalino Manuel Nafría Aznar
|
Member | Proprietary Director | ||
Mr. Ramiro Sánchez de Lerín
García-Ovies
|
Secretary | Non-Member |
Name | Post | Type | ||
Mr. Gonzalo Hinojosa Fernández de
Angulo
|
Chairman | Independent Director | ||
Mr. Carlos Colomer Casellas
|
Member | Independent Director | ||
Mr. Antonio Massanell Lavilla
|
Member | Proprietary Director | ||
Mr. Pablo Isla Álvarez de Tejera
|
Member | Independent Director | ||
Ms. María Luz Medrano Aranguren
|
Secretary | Non-Member |
39
Name | Post | Type | ||
Mr. José Fernando de Almansa
Moreno-Barreda
|
Chairman | Other External Directors | ||
Mr. Alfonso Ferrari Herrero
|
Member | Independent Director | ||
Mr. Gonzalo Hinojosa Fernández de
Angulo
|
Member | Independent Director | ||
Mr. José María Abril Pérez
|
Member | Proprietary Director | ||
Ms. María Luz Medrano Aranguren
|
Secretary | Non-Member |
B.2.2 | Please state whether any of the following duties are responsibility
of the Audit Committee: |
Yes | No | |||
To supervise the process of preparation and the integrity of
the financial information regarding the company and, if
applicable, the group, revising compliance with regulatory
requirements, the adequate boundaries of the scope of
consolidation and the correct application of the accounting
criteria.
|
X | |||
To periodically revise the internal control and risk
management systems so that the main risks are identified,
managed and notified correctly.
|
X | |||
To safeguard the independence and efficacy of the internal
auditing function; to propose the selection, appointment,
re-election and removal of the head of internal auditing; to
propose the budget of that service; to receive periodic
information regarding its activities; and to verify that the
senior management bears in mind the conclusions and
recommendations of its reports.
|
X | |||
To establish and supervise a mechanism by which the employees
may notify, confidentially and, if deemed appropriate,
anonymously, any irregularities that are potentially
significant, especially financial and accounting
irregularities, that they may detect in the company.
|
X | |||
To submit to the Board proposals of selection, appointment,
re-election and replacement of the external auditor, as well
as the corresponding engagement conditions.
|
X | |||
To receive regularly from the external auditor information
regarding the auditing plan and the results of its execution,
and to verify that the senior management takes into account
its recommendations.
|
X | |||
To ensure the independence of the external auditor.
|
X | |||
In the case of groups, to encourage the auditor of the group
to assume the responsibility for the audits of the companies
it comprises.
|
X |
40
B.2.3 | Describe the organisational and operational rules and
responsibilities attributed to each of the Board Committees. |
41
1) | To report, through its Chairman, to the
General Shareholders Meeting on matters raised by the shareholders
on issues within the competency of the Committee; |
||
2) | To propose to the Board of Directors, for
subsequent submission to the General Shareholders Meeting, the
appointment of the Accounts Auditors referred to in Article 204 of
the Corporations Law, as well as, when appropriate, the terms of
engagement, the scope of professional mandate and revocation or
renewal of such appointment; |
||
3) | To supervise the internal audit services,
in particular: |
a) | Safeguard the independence and
efficiency of the internal audit function; |
||
b) | To safeguard the independence and
efficacy of the internal auditing function; |
||
c) | To propose the selection,
appointment and removal of the person responsible for the
internal auditing service; |
||
d) | To propose the budget for that
service; |
||
e) | To review the annual internal
auditing work plan and the annual activity report; |
||
f) | To receive regular information of
its activities; and |
||
g) | To verify that senior management
takes into account the conclusions and recommendations of its
reports. |
4) | To have knowledge of the financial
information processes and the internal control systems. In this
regard: |
a) | To supervise the process of
compilation and the integrity of the financial information
related to the Company and the Group, reviewing compliance with
the regulatory requirements, the right limitation of the scope of
consolidation and the correct application of the accounting
criteria, providing reports to the Board of Directors. |
42
b) | To propose to the Board of
Directors a policy of risk control and management, which will
identify, at least: |
(i) | the types of risk
(operational, technological, financial, legal and
reputational) which the company faces; |
||
(ii) | the level of risk which the
company deems acceptable; |
||
(iii) | the measures for
mitigating the impact of the identified risks should they
materialise; |
||
(iv) | the control and
informaion systems to be employed to control and manage said
risks. |
5) | To establish and supervise a mechanism that
allows employees to communicate, in a confidential and anonymous
manner, any irregularities which may be of importance, especially
financial and accounting irregularities, that they come across within
the Company. |
6) | To maintain the necessary relations with
the Accounts Auditor to receive information on all matters that may
jeopardise its independence, and any others related to the process of
auditing the accounts, as well as to receive any information and
maintain the communications with the Accounts Auditor that are
established by legislation governing accounts auditing and the
related technical regulations. |
1) | To inform, objectively and in accordance
with social interests, on proposals for the appointment, re-election
and removal of Directors and senior managers of the Company and its
subsidiary companies, assessing the duties, knowledge and experience
necessary of the candidates to cover the vacancies. |
||
2) | To Inform on the proposals for the
appointment of the members of the Executive Committee and the rest of
the Committees of the Board of Directors, as well as that of the
Secretary and, if applicable, the Vice Secretary. |
43
3) | To organise and coordinate, together with
the Chairman of the Board of Directors, the periodic assessment of
the Board, in accordance with article 13.3 of Regulations. |
||
4) | To inform on the periodic assessment of the
performance of the Chairman of the Board of Directors. |
||
5) | To examine or organise, in a manner deemed
appropriate, the succession of the Chairman and, if applicable, make
proposals to the Board of Directors in order for said succession to
take place in an ordered and well planned manner. |
||
6) | To propose to the Board of Directors, in
the framework established in the Company Bylaws, the compensation of
the Directors and revise it periodically in order to ensure it
corresponds with the tasks carried out by them, in accordance with
article 35 of Regulations. |
||
7) | To propose the Board of Directors, within
the framework established in the Company Bylaws, the extent and
amount f the remuneration, rights and financial compensations of the
Chairman, the Executive Directors and the senior managers of the
Company, including the basic conditions of their engagement, to the
effects of their inclusion in their contracts. |
||
8) | To draw up and propose to the Board of
Directors an annual report on the remuneration policy for Directors. |
||
9) | To supervise compliance with the internal
codes of conduct of the Company and the rules of corporate governance
assumed by the company and in force at any given moment. |
||
10) | To exercise all other duties assigned to
said Committee in these Regulations. |
c) | Operation. |
||
In addition to the meetings established in the annual schedule, the
Nominating, Compensation and Corporate Governance Committee shall meet
whenever the Board of the Directors or its Chairman requests the issue of
a report or the approval of proposals within the scope of its competencies
and when, in the opinion of the Chairman of the Committee, it is
appropriate for the proper performance of its duties. |
|||
Regulation Committee. |
|||
a) | Composition. |
||
The Regulation Committee shall comprise the number of Directors that the
Board of Directors deems appropriate at any given time, in no case being
less than three, and there must be a majority of external Directors. |
|||
The Chairman of the Regulation Committee shall be appointed from amongst
its members. |
44
b) | Duties. |
||
Notwithstanding other duties entrusted to it by the Board of Directors, the
Regulation Committee shall have at least the following functions: |
(i) | To undertake, through study, analysis and
discussion, the continual monitoring of the main topics and matters
of a regulatory nature that affect the Telefónica Group at all times. |
(ii) | To provide a channel for communication and
information between the Management Team and the Board of Directors in
regulatory matters and, when appropriate, to inform the Board of
Directors on matters that are important or relevant for the Company
or any of the companies within its Group and for which it may be
necessary or appropriate to adopt a decision or establish a
particular strategy. |
(i) | To analyse, inform and propose to the Board
of Directors the adoption of the appropriate resolutions with regards
to personnel policy. |
||
(ii) | To encourage the development of the
Telefónica Groups Corporate Reputation Project and the
implementation of the core values of the Group. |
45
(i) | To examine, analyse and periodically
monitor the quality rates of the main services provided by the
Telefónica Group companies. |
(ii) | To evaluate the level of customer service
provided by the said companies to its customers. |
(i) | To pay particular attention to
institutional relations in the countries where the Telefónica Group
companies operate. |
(ii) | To analyse those matters of importance that
affect the Group in international bodies or forums, as well as those
relating to economic integration. |
(iii) | To review regulatory matters, issues
concerning competition and alliances. |
(iv) | To evaluate the programmes and activities
of the various Company Foundations and the resources that are used in
benefit of the Companys image and its international social presence. |
46
B.2.4 | Indicate any advisory and consulting powers and, where applicable,
the powers delegated to each of the committees: |
Committee Name | Brief description | |
Executive Commission
|
Corporate Body with general decision-making powers and express delegation of all the powers attributed to the Board of Directors, except those that cannot be delegated by law, bylaws or regulations. | |
Audit and Control Committee
|
Consultative and Control Committee | |
Nominating, Compensation and
Corporate Governance Committee
|
Consultative and Control Committee | |
Human Resources, Reputation and
Corporate Responsibility Committee
|
Consultative and Control Committee | |
Regulation Committee
|
Consultative and Control Committee | |
Service Quality and Customer
Service Committee
|
Consultative and Control Committee | |
International Affairs Committee
|
Consultative and Control Committee |
B.2.5 | Indicate, if applicable, any regulations governing the Board
committees, where they are made available for consultation and any amendments to
the same made during the financial year. Indicate whether any annual report has
been voluntarily drawn up on the activities of each committee. |
||
The organisation and operation of the Board of Directors Committees are
governed by specific regulations contained in the Regulations of the Board of
Directors. Besides this, the Audit and Control Committee is also specifically
regulated in article 31 bis of the Bylaws. Both documents are available for
consultation on the company website. |
|||
B.2.6 | Indicate whether the composition of the Executive Committee reflects
the participation within the Board of the different types of Directors, on the
basis of their type: |
C | RELATED-PARTY TRANSACTIONS |
C.1 | Please state whether the Board in full has reserved the right to approve, upon
receipt of a report in favour from the Audit Committee or any other Committee entrusted
with doing so, the transactions that the company carried out with directors, significant
shareholders or shareholders represented on the Board, or with people related with them: |
47
C.2 | List any relevant transactions entailing a transfer of resources or obligations
between the company or its group companies and the significant shareholders in the
company: |
Name or | ||||||||||
Name or | corporate name | |||||||||
company name | of the company | |||||||||
of significant | or unit of its | Nature of | Type of | Value | ||||||
shareholder | group | relationship | transaction | (thousand euros) | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Telefónica, S.A. | Contractual | Financing agreements: loans | 247,076 | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Telefónica España | Contractual | Financing agreements: loans | 5,682 | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Grupo Telefónica Latam | Contractual | Financing agreements: loans | 114,389 | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Grupo Telefónica | Contractual | Guarantees | 18,240 | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Grupo Telefónica | Contractual | Temporary Financial Investments | 334,314 | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Telefónica, S.A. | Contractual | Other (derivatives) | 6,605,652 | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Grupo Telefónica | Contractual | Other (derivatives) | 554,698 | ||||||
Banco Bilbao
Vizcaya Argentaria,
S.A. |
Telefónica, S.A. | Contractual | Other (transfer of loans) | 30,050 | ||||||
Caja de Ahorros y
Pensiones de
Barcelona, la Caixa |
Telefónica, S.A. | Contractual | Financing agreements: loans | 246,803 | ||||||
Caja de Ahorros y
Pensiones de
Barcelona, la Caixa |
Grupo Telefónica | Contractual | Guarantees | 885 | ||||||
Caja de Ahorros y
Pensiones de
Barcelona, la Caixa |
Grupo Telefónica | Contractual | Temporary Financial Investments | 1,021,809 |
48
C.3 | List any relevant transactions entailing a transfer of resources or obligations
between the Company or its group companies and the Companys managers or Directors: |
Name or company name of | Name or corporate name of | Nature of | Type of | Amount | ||||||||||||
the managers or directors | the company or unit of its group | relationship | transaction | (thousand euros) | ||||||||||||
C.4 | List any relevant transaction undertaken by the Company with other companies in
its group that are not eliminated in the process of drawing up the consolidated
financial statements and whose object and conditions set them apart from the Companys
habitual trading: |
Company name of the group | Brief description of | Amount | ||||||
company | transaction | (thousand euros) | ||||||
C.5 | State whether any conflicts of interest affecting any members of the Board of
Directors pursuant to Article 127 of the Corporations Law have arisen in the course of
the financial year. |
Name or company name of | ||||
director | Description of the situation of conflict of interest | |||
C.6 | List the mechanisms established to detect, determine and resolve any possible
conflicts of interest between the Company and/or its group, and its Directors,
management or significant shareholders. |
||
The Company policy has established the following principles governing possible
conflicts of interest that may affect Directors, Managers or Significant Company
Shareholders: |
|||
With respect to the Directors, Article 32 of the Regulations of the Board of
Directors establishes that Directors shall inform the Board of Directors of any
situation of direct or indirect conflict they may have with the Companys interest. In
the event of conflict, the affected Director shall abstain from intervening in the
deliberation to which the conflict refers. |
|||
Moreover, and in accordance with the provisions set out in the Regulations of the
Board, Directors shall abstain from participating in voting that affects matters in
which they or persons related to them have a direct or indirect interest. |
49
Likewise, the aforementioned Regulations establish that Directors shall not directly or
indirectly undertake professional or commercial operations or transactions with the
Company or with any of the companies in its Group, when such transactions are unrelated
to the ordinary business of the Company or not performed under market conditions,
unless the Board of Directors is informed of said transaction and, after prior
favourable report from the Nominating, Compensation and Corporate Governance Committee,
approves them with the favourable vote of at least 90% of the Directors present at the
meeting. |
|||
With regards to significant shareholders, Article 39 of the Regulations of the
Board of Directors establishes that the Board of Directors will be aware of the
operations carried out by the Company, directly or indirectly, with Directors, with
significant shareholders or shareholders represented on the Board, or with people
related with them. |
|||
Carrying out these operations will require authorisation from the Board, subsequent to
a favourable report from the Nominating, Compensation and Corporate Governance
Committee, except in the case of operations or transactions that form part of the
normal or ordinary activities of the parties involved, carried out in normal market
conditions, and for amounts not significant or relevant for the Company. |
|||
The operations referred to in the section above shall be assessed in terms of equality
and market conditions, and will be included in the Annual Report on Corporate
Governance and in the periodic public information of the Company in the terms
established in the applicable regulations. |
|||
With respect to Management, the Internal Code of Conduct for Securities Markets
Issues sets out the general principles of conduct for the persons subject to the said
regulations who are involved in a conflict of interest. The aforementioned Code
includes all the Company Management Personnel within the concept of affected persons. |
|||
In accordance with the provisions of this Code, Management Personnel are obliged to (a)
act at all times with loyalty to the Group and its shareholders, regardless of their
own or other interests; (b) abstain from intervening or influencing decision-making
that may affect the persons or companies with which the conflict of interest exists;
and (c) abstain from accessing information deemed confidential related to such
conflict. Furthermore, these persons are obliged to inform the Company Regulatory
Compliance Unit of all transactions that may potentially give rise to conflicts of
interest. |
C.7 | Are more than one of the Group companies listed in Spain? |
Please specify the subsidiary companies listed in Spain: |
Please state whether the areas of activity and business relationships between them have
been publicly and clearly defined, as well the relationships of the listed dependent
company with the other companies of the group; |
50
Please identify the mechanisms established to solve possible conflicts of interest
between the listed subsidiary and the other group companies: |
D |
RISK CONTROL SYSTEMS |
D.1 | Provide a general description of risk policy in the Company and/or its group,
detailing and evaluating the risks covered by the system, as well as an explanation of
how far these systems match the profile of each type of risk. |
||
Telefónica continually monitors the most significant risks in the main companies
comprising its Group. To do so, the Company Model is applied regularly and equally in
all the Group companies, which provides an evaluation of the importance of each of the
risks that may affect the companies, as well as the degree of control over the same.
This procedure is based on the system proposed by the COSO Reports (Committee of
Sponsoring Organizations of the Treadway Commission), in which an integrated
framework of Internal Control and Management of Risks are established. |
|||
Thus, the Group has a map that identifies the risks that require specific control and
monitoring according to their importance. |
|||
Likewise, the Model matrix includes the operational processes in which each of the
risks considered is managed, in order to evaluate the control systems established and
to be reasonably sure that such risks will not arise. |
|||
In this respect, it should be noted that the Company is currently carrying out a new
model to modify the risk measurement parameters, moving from the current parameters
(degree of importance and level of control) to impact and probability of occurrence, in
line with best international practices; that is, evolving from the current COSO I Model
to the COSO II Model. |
|||
Identification of these risks and processes is undertaken by the Directorate General of
Internal Auditing, which is responsible for internal Group audits, and regularly
informs the Audit and Control Committee of Telefónica of the results of its work. |
|||
By virtue of the model currently applied in the Group, the Company has identified 50
risks, classified in the following categories: |
|||
I.- Risks related to business processes and others: |
| Operational risks: risks that could affect the effectiveness and efficiency of
operational processes and the provision of services, customer satisfaction and the
reputation of Group companies. |
||
| Integrity risks: risks linked to internal and external fraud that the Group
companies may have. |
||
| Management and human resources risks: risks related to management,
administration and leadership, limits on authority, etc. |
||
| Technological risks: among others, those related to verification of security of
information systems (access, data protection, etc.), contingency plans, automation
of activities, etc. |
51
| Financial risks: among others, highly competitive markets, strictly regulated
markets, services provided under licences or concessions, country risks associated
with investment in Latin America, management of exchange rate and/or interest rate
risks, risks associated with relations with Group members, risks associated with
business takeovers and mergers, etc. |
||
| Risks related to lawsuits and other legal proceedings. |
II.- Information Risks: |
| Operating information. |
||
| Financial information. |
||
| Strategic information. |
III.- Risks related to the Environment: |
| Competition. |
||
| Relations with shareholders. |
||
| Availability of Resources. |
||
| Political, social economic, legal and fiscal environment. |
||
| Regulations and changes in the sector. |
||
| Environment. |
| As has already been mentioned above, the internal control framework adopted by
Telefónica Group is based on the COSO model, of renowned prestige in international
financial environments, whose main aims are the following: |
* | Efficacy and efficiency in its operations. |
||
* | Safeguard of assets. |
||
* | Reliability of financial information. |
||
* | Compliance with laws and regulations. |
| In addition to the controls established in each of the Companys operational
processes, the Group has the following specific control elements: |
* | An Internal Auditing structure covering the entire Telefónica Group,
which carries out its duties in accordance with the professional regulations and
criteria of the International Institute of Internal Auditors. |
||
It must be pointed out that Telefónica is the first Spanish company to obtain the
certification of quality awarded by said Institute. |
|||
* | The Companys Annual Accounts, and those of all the main companies of
the Group are verified by an External Auditor. |
||
In addition, the External Auditor is commissioned to make recommendations regarding
internal control for the main Companies. |
52
| Likewise, for the establishment of appropriate and standardised control systems,
the Telefónica Group has a set of regulations by means of which basic control
aspects are regulated. These regulations include the following: |
(i) | Control regulations regarding the process of drafting the financial
accounting information. This process is regulated via the following manuals,
instructions and regulations: |
| Manual of Accounting Assessment Regulations and Policies. |
||
| Manual of Rules for Evaluation and Accounting Policies |
||
| Instructions for closing and external audits. |
||
| Annual calendar of financial accounting information. |
||
| Corporate Accounting Plan. |
||
| Manual of the Subsidiary Information System (a technical IT instrument for
reporting financial-accounting information and for the consolidation of financial
statements). |
(ii) | Regulations governing control of Company information and its
financial/accounting information system: |
| Registration, communication and control of financial /accounting information. |
||
| Regulations governing disclosure to markets |
||
| Regulations of conduct for financial personnel. |
||
| Intra-group transactions. |
(iii) | Regulations regarding external representation and the relationship
between Group companies: |
| Powers of attorney for representation of the Company, to sign contracts, open
accounts, dispose of funds, etc. |
||
| Centralised decision-making on Group transactions. |
||
| Payments: segregation of functions, joint signature of two persons, bank
reconciliations, etc. |
||
| Purchase of goods and services: budgetary reserve, corporate procedure for
awards, formalization of commitments, payment terms, etc. |
||
| Control in reduced structure companies or companies in transitory situations
(dissolution, sale, etc.). |
(iv) | Regulations governing environmental minimums: |
| Standards to be complied with in the Group in cases where the law does not
set higher levels of requirement. |
| With regard to the use of funds by the Company, the Group has an Intervention
Unit responsible for controlling the use of funds, and whose duties are, among
others functions are, among others, the control of the use of the funds, control of
relevant operations, control of travel and representation expenses, implementation
of basic controls in the greater risk processes, etc. |
||
| The Groups main companies also have Budgetary and Management Control Units. |
||
| The Telefónica Group has Units that control certain specific risks. More
specifically, all those related with Risks and Insurance, Reputation, Regulation,
Quality, and Human Resources (labour risks). |
||
| Due to it being a company listed on the New York Stock Exchange, Telefónica must
comply with the requirements established by the Sarbanes-Oxley Act and its related
regulations. |
||
In particular, a review is carried out of the efficacy of the internal financial
reporting controls, both in the process of preparing the accounting statements, and in
the main processes that enter information into the accounting system. This practice is
a requirement for Telefónica S.A. and for other companies of the Group, as SEC
registrants. |
53
The results of the 2006 assessment were included in the 20-F Form of Telefónica, S.A.,
sent to the SEC on May 18, 2007. The report declared the existence of an effective
internal control of financial reporting, with no material weaknesses. |
|||
| In addition, since 2005 an incident reporting channel is in place, created by the
Audit and Control Committee of the Board of Directors, whose aim is that any
employee of the Telefónica Group can report, completely anonymously if so required,
with regard to situations related to the internal control of financial statements,
accounting statements or accounts auditing. |
||
| Lastly, in 2006 the Board of Directors of the Company approved the unification of
the Codes of Ethics of the Groups different companies in a new company Code of
Principles of Action, to be applied as standard in all countries where the
Telefónica Group operates, and for all its employees. |
||
The Principles of Action Office has been working regularly to disseminate, encourage
and safeguard the compliance of the Principles of Action, managing among other aspects,
the confidential line created to pose questions, seek good advice and address issues
related with compliance with the principles and their associated policies, especially
in cases where there could be signs of non compliance. |
|||
D.2 | Please state whether, during the financial year, any of the different types of
risk affecting the company and/or its group (operational, technological, financial,
legal, reputational, fiscal...) have materialised: |
If so, please state the circumstances that led to the risk and whether the established
control mechanisms proved to be effective. |
Risk materialised during the FY | Circumstances that led to risk | Effectiveness of control systems | ||||||
D.3 | Indicate whether there is a committee or other governing body in charge of
establishing and supervising these control systems. |
If so, please explain its duties. |
Name of Committee or Body | Description of Duties | |
Audit and Control Committee
|
The Board of Directors of Telefónica S.A. has constituted an Audit and Control Committee whose duties, competencies and rules of operation are set out in the Company Bylaws and in the Regulations of the Board of Directors. Such regulations comply with all legal requirements as well as with the recommendations for good corporate governance issued by both national and international bodies. |
54
Name of Committee or Body | Description of Duties | |
Except in the case of specific matters, the External Auditor and representatives of the General Directorates of Finance, Internal Auditing and Strategy, Budgeting and Control are invited to attend the meetings of the Committee. | ||
Occasionally, as mentioned above, other managers from within the Group are invited to inform the Committee on specific areas of interest to it. | ||
The duties of the Committee are established in the Company Bylaws of Telefónica S.A. (art. 31 bis), and in the Regulations of the Board of Directors (art. 21), as described in section B.2.3 of this Report. | ||
In addition, the Company has designed a system of information to which the Chairman and the members of the Audit and Control Committee have access, through which they can obtain, if they wish, information on the conclusions of internal auditing reports and on the fulfilment of recommendations subject to specific monitoring. | ||
In addition to this, within the Group, Committees have been set up in those companies whose shares are listed on stock market in countries other than Spain, with similar duties to those described for the Audit and Control Committee of Telefónica S.A. |
D.4 | Please identify and describe the processes for compliance with the regulations
applicable to the Company and/or its group. |
||
The great majority of the companies comprising the Telefónica Group operate in the
telecommunications sector, which is subject to regulation in nearly all the countries
where the Group is present. Amongst the basic objectives of the internal control model
described above is compliance with those laws and regulations that affect the
Telefónica Groups activities. In particular, the Group has units exercising specific
control over this type of risks, especially through its legal services and in the areas
of corporate regulation in the Group companies. |
E |
THE GENERAL SHAREHOLDERS MEETING |
E.1 | Indicate the quorum required for constitution of the General Shareholders
Meeting established in the company Bylaws. Describe any difference from the minimum
regime set out in the Corporations Law. |
55
% of quorum different from that | ||||||||
% of quorum different from | established in art. 103 of | |||||||
that established in art. 102 of | Corporations Law for | |||||||
Corporations Law for general | special cases of art. 103. | |||||||
cases | general cases | |||||||
Quorum
required for 1st call
to meeting |
||||||||
Quorum required for
2nd call
to meeting |
E.2 | Please state whether there are, and if applicable provide details, of any rules
governing the adoption of corporate resolutions established in the Corporations Law Act
(LSA in its Spanish acronym): |
Describe any differences from the provisions established in the Corporations Law. |
Super-majority other than that | ||||||||
established in art. 103.2 of the | ||||||||
Corporations Law for cases listed | Other cases of super- | |||||||
in 103.1 | majority | |||||||
% established by
company for
adoption of
agreements |
Article 21 of the Company Bylaws establishes that the General Shareholders Meeting
shall adopt its resolutions with the majority of votes established by law, cast by
the shareholders present or represented. |
|||
Each share present or represented at the General Shareholders Meeting shall give
rise to one vote, except shares without voting rights, pursuant to the provisions of
the law. |
|||
Notwithstanding the provisions of the paragraph above, no shareholder shall be
allowed to cast a number of votes representing more than ten percent of the overall
share capital with voting rights existing at any given time, regardless of the
number of shares he/she actually holds. |
|||
In ascertaining the maximum number of votes that each shareholder may cast, only
those shares owned by each shareholder shall be taken into account, and the shares
belonging to other shareholders who have appointed such shareholder as their proxy
shall not be included, without prejudice to the aforementioned ten percent limit,
which shall apply equally to every represented shareholder. |
|||
The limit established in the above paragraphs shall likewise apply to the maximum
number of votes that may be cast either jointly or individually by two or more
shareholding companies belonging to the same group of companies, and to the maximum
number of votes which may be cast by a natural or legal person holding shares, or
the company or companies, also holding shares in the Company directly or indirectly
controlled by said natural or legal person. |
56
To the effects of the paragraph above, both the existence of groups of organisations
and the controlling situations described above shall be ascertained in accordance
with the provisions of section 4 of the Securities Market Law of 28th July 1998. |
|||
Without prejudice to such restrictions on the voting rights as are set out above,
all the shares represented at the General Shareholders Meeting shall be taken into
account in the determination of the required quorum to validly hold the Meeting;
however, in the casting of votes, those shares shall be subject to the ten percent
limit on the number of votes that may be cast, in accordance with the provisions of
the mentioned article 21 of the Bylaws. |
E.3 | Please list all shareholders rights regarding the General Shareholders Meeting
other than those established under the Corporations Law |
||
Telefónica grants all shareholders the rights related to the General Shareholders
Meetings set out in the Corporations Law. |
|||
Likewise, with a view to encouraging shareholders participation in the GSM, pursuant
to Article 11 of the Regulations of Telefónicas General Shareholders Meeting,
shareholders may, at all times and following accreditation of their identity as such,
make suggestions related to the organisation, operation and competencies of the General
Shareholders Meeting through the Shareholders Office. |
|||
E.4 | Please indicate measures adopted, in any, to encourage shareholder participation
in the General Shareholders Meetings. |
||
The primary goal of the Regulations of the General Shareholders Meeting of Telefónica
is to offer the shareholder a framework that guarantees and facilitates the exercise of
his/her rights in relation to the sovereign Company body, with particular attention to
the right to information and participation in the deliberations and voting,
endeavouring to achieve maximum diffusion of the call and proposed resolutions to be
submitted to the GSM. In addition to the measures required by the applicable law in
effect, the following are specific measures envisaged in the Regulation of the General
Shareholders Meeting with a view to facilitating shareholders attendance and
participation in the Meeting: |
* | WEBSITE |
57
* | FORMULATION OF SHAREHOLDERS SUGGESTIONS |
* | DELEGATION AND REPRESENTATION |
E.5 | Please indicate whether the General Shareholders Meeting is chaired by the
Chairman of the Board. List the measures, if any, adopted to guarantee the independence
and correct operation of the GSM: |
The General Shareholders Meeting of Telefónica S.A. has established its
principles of organisation and operation in a set of Regulations, approved by
the GSM, and the Chairman must always act in line with the principles, criteria
and guidelines set out therein. |
|||
In addition to establishing the principles of organisation and operation of the
General Shareholders Meeting, gathering and organising the different aspects
of calling, organisation and development of the GSM in a single text, the
document provides mechanisms to: |
| Facilitate shareholders exercise of their relevant rights, with particular
attention to the shareholders right to information and to participate in the
deliberations and voting, |
||
| Ensure maximum transparency and efficiency in forming the will and
decision-making by the GSM, ensuring the maximum possible dissemination of the
call and of the proposed motions. |
58
Furthermore, in accordance with the Regulations of the Board of Directors, the
conduct of the Chairman of the Board must always be in line with the criteria
and guidelines determined by the GSM (in addition to the Board of Directors and
the Board Committees). |
|||
E.6 | Please indicate the amendments, if any, made to the Regulations of the General
Shareholders Meeting during the year. |
||
The Regulations of the General Shareholders Meeting of Telefónica were approved by the
Ordinary GSM of the Company held on April 30th 2004. |
|||
Subsequently, the General Shareholders Meeting celebrated on May 10, 2007 agreed to
modify certain articles of its Regulations. Said modifications were reported to the
Comisión Nacional del Mercado de Valores (Spanish Securities Exchange Commission) and
inscribed in the Mercantile Register of Madrid on July 13, 2007. |
|||
A great part of the modifications introduced in the Regulations of the General
Shareholders Meeting aimed to adapt the aforementioned Regulations to the Unified Code
of Good Governance. |
|||
Another of the modifications was motivated by Law 19/2005 of November 14, on European
corporations with residence in Spain, which modified certain provisions regarding the
call of General Shareholders Meetings, appointment of Managers, etc. |
|||
In addition, other modifications carried out in the aforementioned Regulations referred
to questions regarding the vote and delegation through remote means of communication. |
|||
And lastly, the remaining modifications were made with the aim of technically improving
the drafting and systemation Regulations of the GSM, completing and clarifying the
regulation of specific issues. |
|||
This reform of the Regulations of the GSM was also complemented with the reform of the
Company Bylaws which was also approved by the General Shareholders Meeting of May 10,
2007. |
|||
In both cases, and in general all modifications introduced, mainly aimed to offer the
Companys shareholders a regulatory framework that guarantees and enables them to
exercise their rights, paying special attention to their right to information and to
their attendance and participation in the decisions and votes of the General
Shareholders Meetings. |
|||
E.7 | Please indicate the attendance figures for the General Shareholders Meetings
held during the financial year this report refers to: |
Attendance figures | ||||||||||||||||||||
% attending in | % remote voting | |||||||||||||||||||
GSM Date | person | % by proxy | e-voting | Other | Total | |||||||||||||||
10-05-2007 |
0.050 | 52.465 | 0.000 | 52.5156 | % |
59
E.8 | Briefly describe the resolutions adopted at the General Shareholders Meeting
held during the year and the percentage by which each resolution was passed. |
Points of Order | Summary of | Votes | ||||||||||||||
of the Day | proposal | Votes in favour | against | Abstentions | Result of vote | |||||||||||
I | Approval of the Annual Accounts for FY 2006. |
2,543,645,278 | 211,003 | 40,504,471 | Approved | |||||||||||
(98.42 | %) | (0.008 | %) | (1.567 | %) | |||||||||||
II.1 | Re-Election of Mr. César Alierta Izuel. |
2,561,623,023 | 8,377,561 | 14,360,168 | Approved | |||||||||||
(99.12 | %) | (0.324 | %) | (0.555 | %) | |||||||||||
II.2 | Re-Election of Mr. Maximino Carpio García. |
2,570,161,525 | 1,386,484 | 12,812,743 | Approved | |||||||||||
(99.45 | %) | (0.053 | %) | (0.495 | %) | |||||||||||
II.3 | Re-Election of Mr. Gonzalo Hinojosa Fernández de Angulo. |
2,570,325,252 | 1,247,822 | 12,787,678 | Approved | |||||||||||
(99.45 | %) | (0.048 | %) | (0.494 | %) | |||||||||||
II.4 | Re-Election of Mr. Pablo Isla Álvarez de Tejera. |
2,570,331,126 | 1,242,176 | 12,787,450 | Approved | |||||||||||
(99.45 | %) | (0.048 | %) | (0.494 | %) | |||||||||||
II.5 | Re-Election of Mr. Enrique Used Aznar. |
2,567,550,916 | 4,013,896 | 12,795,940 | Approved | |||||||||||
(99.34 | %) | (0.155 | %) | (0.495 | %) | |||||||||||
II.6 | Re-Election of Mr. Gregorio Villalabeitia Galarraga. |
2,538,150,674 | 11,591,397 | 34,618,681 | Approved | |||||||||||
(98.21 | %) | (0.448 | %) | (1.339 | %) | |||||||||||
II.7 | Ratification of appointment of Mr. José María Álvarez-Pallete López. |
2,541,286,395 (98.33 |
%) |
13,309,573 (0.515 |
%) |
29,764,784 (1.151 |
%) |
Approved | ||||||||
III | Authorisation for acquisition of treasury stock, directly or through Companies of the Group. |
2,576,161,952 (99.68 |
%) |
352,065 (0.013 |
%) |
7,846,735 (0.303 |
%) |
Approved | ||||||||
IV | Delegation in favour of the Board of the power of issuing securities. |
2,450,205,554 | 106,211,731 | 27,943,467 | Approved | |||||||||||
(94.80 | %) | (4.109 | %) | (1.081 | %) | |||||||||||
V | Reduction of the capital by means of amortisation of treasury stock. |
2,572,485,224 | 3,973,019 | 7,902,509 | Approved | |||||||||||
(99.54 | %) | (0.153 | %) | (0.305 | %) | |||||||||||
VI.1 | Modifications of Bylaws related to GSM. |
2,575,751,668 | 386,675 | 8,222,409 | Approved | |||||||||||
(99.66 | %) | (0.015 | %) | (0.318 | %) | |||||||||||
VI.2 | Modifications of Bylaws related to delegation and voting via remote means of communication and remote attendance to the Meeting. |
2,575,773,424 (99.66 |
%) |
457,843 (0.017 |
%) |
8,129,485 (0.314 |
%) |
Approved | ||||||||
60
Points of Order | Summary of | Votes | ||||||||||||||
of the Day | proposal | Votes in favour | against | Abstentions | Result of vote | |||||||||||
VI.3 | Modifications of the Bylaws related to the Board of Directors. |
2,575,567,172 | 515,741 | 8,277,839 | Approved | |||||||||||
(99.65 | %) | (0.020 | %) | (0.320 | %) | |||||||||||
VII.1 | Modifications of the Regulations of the General Shareholders Meeting regarding the competency of the GSM. |
2,575,677,697 (99.66 |
%) |
438,622 (0.017 |
%) |
8,244,433 (0.319 |
%) |
Approved | ||||||||
VII.2 | Modifications of the Regulations of the General Shareholders Meeting regarding the call and preparation of the General Meeting. |
2,575,809,282 (99.66 |
%) |
345,477 (0.013 |
%) |
8,205,993 (0.317 |
%) |
Approved | ||||||||
VII.3 | Modifications of the Regulations of the General Shareholders Meeting regarding delegation and voting via remote means of communication and remote attendance to the Meeting. |
2,575,761,016 (99.66 |
%) |
469,627 (0.018 |
%) |
8,130,109 (0.314 |
%) |
Approved | ||||||||
VII.4 | Modifications to the Regulations of the General Shareholders Meeting regarding voting proposals for agreements and extension of the Meeting session. |
2,575,606,627 (99.66 |
%) |
425,600 (0.016 |
%) |
8,328,525 (0.322 |
%) |
Approved | ||||||||
VIII | Delegation of the rights to formalise, interpret, remedy and execute the agreements adopted by the General Meeting. |
2,576,023,284 (99.67 |
%) |
367,223 (0.014 |
%) |
7,970,245 (0.308 |
%) |
Approved | ||||||||
E.9 | Please indicate whether the Company Bylaws establish any restrictions with regard
to the minimum number shares required to attend the General Shareholders Meeting: |
Number of shares required to attend the GSM |
300 |
61
E.10 | Please indicate and explain the policies pursued by the company with reference to
proxy voting at the General Shareholders Meeting. |
| All shareholders entitled to attend shall be allowed to delegate their representation
at the General Shareholders Meeting upon another person, who need not be a
shareholder. Such representation shall be granted specially for each Meeting, either
through the proxy form printed on the attendance card or through any other means
envisaged by law. |
||
| Likewise, shareholders who hold less than the minimum number of shares required to
attend the General Shareholders Meeting (300 shares) shall be allowed at any time to
delegate the representation thereof upon a shareholder with the right to attend the
General Shareholders Meeting, as well as to join with other shareholders in similar
situation in order to reach the required number of shares, conferring their
representation on only one of the aforementioned group of shareholders. |
||
* | Voting instructions: |
||
| The documents recording delegation or representation of vote shall state voting
instructions. In the event that express instructions are not be given, it shall be
deemed that the representative shall vote in favour of the proposed resolutions put
forward by the Board of Directors on the matters included on the Agenda for the General
Shareholders Meeting and against those proposals which, albeit not included in the
Agenda, may be submitted to a vote in said Meeting. |
||
* | The party acting as representative: |
||
| If the proxy document does not state the specific person or persons to whom the
shareholders grants representation, it shall be understood to be granted in favour of
the Chairman of the Board of Directors of the Company, or whosoever may be a stand in
for the Chairman to preside the Meeting, or in favour of the person appointed by the
Board of Directors and notified in advance in the official announcement of the call for
the GSM. |
||
| In cases in which a public request for representation is formulated, the restrictions
on the exercise of voting rights set out in Article 114 of the Securities Market Law
regarding conflicts of interest shall apply to the Director obtaining such
representation. |
||
Finally, and with a view to facilitating the maximum participation of shareholders, the
Regulations of the General Shareholders Meeting establishes that the Chairman of the
Meeting, or when so delegated by the Chairman, the Secretary of the same, shall resolve
all doubts arising concerning the validity and effectiveness of the documents
accrediting the delegation or representation in favour of another party, endeavouring
to consider as invalid or ineffective only those documents that lack the minimum
essential requirements, and provided that such defects have not been remedied. |
E.11 | Please indicate whether the company is aware of the institutional investors
policy on whether or not to participate in the companys decision making: |
E.12 | Indicate the address and mode of access to corporate governance content on your
website. |
||
Telefónica complies with the applicable legislation and best practices in terms of the
content of the website concerning Corporate Governance. In this respect, it fulfils
both the technical requirements for access and for content for the Company website,
through direct access from the homepage of Telefónica, S.A. (www.telefonica.es) in the
section Information for
Shareholders and Investors (http://www.telefonica.es/investors/), which includes not
only all of the information that is legally required, but also information that the
Company considers to be of interest. |
62
All the available information included on the Company website, except for certain
specific documents, is available in three languages: Spanish, Portuguese and English. |
F | DEGREE OF COMPLIANCE WITH CORPORATE GOVERNANCE RECOMMENDATIONS |
|
Please indicate the degree of the companys compliance with existing recommendations of the
Unified Code of Good Governance. |
||
Should the company fail to comply with any of the aforementioned recommendations, please
explain the recommendations, rules, practices or criteria the company applies. |
1. | The bylaws of listed companies may not limit the number of votes held by a single
shareholder, or impose other restrictions on the companys takeover via the market
acquisition of its shares. |
||
See sections: A.9 , B.1.22 , B.1.23 and E.1 , E.2. |
63
2. | In the event that the parent company and a subsidiary company are listed separately,
they must both publicly define with precision: |
a) | The type of activity they engage in, and any business dealings between them
as well as between the listed subsidiary and the other companies in the group; |
||
b) | The mechanisms in place to resolve possible conflicts of interest. |
3. | Even if not expressly required under company law, transactions entailing a change in
the company structure should be submitted to the General Shareholders Meeting for
approval or ratification, specifically the following: |
a) | The transformation of listed companies into holding companies through the
process of subsidiarisation, i.e. reallocating to subsidiaries core activities that
were previously carried out by the originating firm, even though the latter retains
full control of the former; |
||
b) | Any disposal of key operating assets that would effectively alter the
companys corporate purpose; |
||
c) | Operations that effectively add up to the companys liquidation; |
4. | The detailed proposals of the agreements to be adopted at the General Shareholders
Meeting, including the information referred to in Recommendation 28, must be made public
at the time of publishing the call for the General Shareholders Meeting. |
5. | Separate votes shall be taken at the General Meeting on materially separate items, so
shareholders can express their preferences in each case. This rule will apply particularly
to the following items: |
a) | Appointment or ratification of directors, with separate voting on each
candidate; |
||
b) | For changes to the company bylaws, each article or group of articles that are
materially different. |
64
6. | Companies should allow split votes, so that financial intermediaries who are
shareholders of record but acting on behalf of different clients can issue their votes
according to instructions. |
7. | The Board of Directors shall perform its duties with unity of purpose and
independence from Management, according all shareholders the same treatment. It shall be
guided at all times by the companys best interest, to be understood as maximising the
companys value over time. |
||
It will ensure that the company abides by the laws and regulations in its relations with
stakeholders; fulfils its obligations and contracts in good faith; respects the customs and
good practices of the sectors and territories where it does business; and upholds any
additional social responsibility principles it has subscribed to voluntarily. |
8. | The core components of the Boards mission shall be to approve the companys
strategy, authorise the organisational resources to carry it forward, and ensure that
management meets the objectives set while pursuing the companys interests and corporate
purpose. As such, the Board in full shall approve: |
a) | The companys general policies and strategies. In particular: |
ii) | The strategic or business plan, management targets and annual
budgets; |
||
iii) | Investment and financing policy; |
||
iv) | Design of the structure of the corporate group; |
||
v) | Corporate governance policy; |
||
vi) | Corporate social responsibility policy; |
||
vii) | Remuneration and evaluation of senior officers; |
||
viii) | Risk control and management, and the periodic monitoring of internal
information and control systems; |
||
ix) | Policy on dividends, treasury and, specifically, on the limits to apply. |
b) | The following decisions: |
i) | At the proposal of the companys chief executive, the appointment
and removal of senior officers, and their termination clauses. |
ii) | Directors remuneration and, in the case of executive directors,
the additional consideration for their management duties and the approval of
their contracts. |
65
iii) | The financial information listed companies must periodically
disclose. |
||
iv) | Investments or operations considered strategic by virtue of their
amount or special characteristics; unless they must be approved by the General
Shareholders Meeting; |
||
v) | The incorporation or acquisition of special purpose vehicles or
entities resident in countries or territories defined as tax havens, as well as
any analogous transactions or operations whose complexity may impair the groups
transparency |
c) | Transactions which the company conducts with directors, significant
shareholders, shareholders with Board representation or other persons related thereto
(related-party transactions). |
||
However, Board authorisation will not be required for related-party transactions that
simultaneously meet the following three conditions: |
|||
1st. They are governed by standard contracts applied on an across-the-board basis to
a large number of clients; |
|||
2nd. They go through at market rates, set on a general basis by the person supplying
the goods or services; |
|||
3rd. Their amount does not exceed 1% of the companys annual revenues. |
|||
It is recommended that the Board only approve related-party transaction on the basis
of a favourable report from the Audit Committee, or any other Committee appointed to
carry out said task; and that the directors related to the transaction may neither
exercise nor delegate their votes, and shall be absent from the meeting room while
the Board deliberates and votes. |
9. | The Board should have the necessary size to ensure an efficient and participative
operation, which makes it advisable for it not to have less than five or more than fifteen
members. |
||
See section: B.1.1 |
66
10. | The external proprietary and independent directors should constitute an ample
majority in the Board and the number of executive directors should be the minimum
necessary, bearing in mind the complexity of the company group and the shareholding
percentage of the executive directors in the share capital. |
||
See sections: A.2 , A.3, B.1.3 and B.1.14. |
11. | If there were any external director that may neither be considered proprietary not
independent, the company must explain this circumstance and the directors relationships
with the company, the management or the shareholders. |
||
See section: B.1.3 |
12. | Among external directors, the relation between proprietary members and independent
directors should reflect the proportion between the capital represented on the Board by
the proprietary members and the remainder of the companys capital. |
||
This criterion of strict proportionality may be relaxed, so the weight of proprietary
directors is greater than would strictly correspond to the total percentage of capital they
represent, in the following cases: |
1- In large cap companies where few or no equity stakes attain the legal
threshold for significant shareholdings, but where there are shareholders with high
absolute value shareholdings. |
|||
2- In companies with a plurality of shareholders represented on the Board but
not otherwise related. |
Following the analysis and examination by the Spanish Securities Exchange Commission of the degree of compliance with this recommendation, and at the request of such supervisory body by means of a communication dated June 2, 2008, the Company will next explain the reasons which, in its opinion, justify the number of External Propietary Directors forming part of the Board of Directors at December 31, 2007.
The aforementioned recommendation number 12 refers to the composition of the group of external members of the Board. As stated in section B.1.3 of this Annual Report on Corporate Governance, at December 31, 2007, the group of external Directors of Telefónica, S.A., was composed of 12 members (of a total of 17 Members), of whom 4 are proprietary Directors, 7 are independent and 1 comes under the other external Directors category.
Of the four proprietary directors, two act in representation of Caja de Ahorros y Pensiones de Barcelona (la Caixa), which holds 5.483% of the capital stock of Telefónica, S.A., and two act in representation of Banco Bilbao Vizcaya Argentaria, S.A. (BBVA), which holds 6.258% of the capital stock.
By applying a criterion of strict proportionality to the total number of member of the Board, in accordance with in the provisions of article 137 of the Spanish Corporations Law (which is referred to by the explanation of this recommendation 12 of the Unified Code on Good Governance), la Caixas stake is practically sufficient for the appointment of one member of the board, and BBVAs stake exceeds the electoral coefficient, which directly grants it the right to the appointment of one member of the board.
Moreover, it must be taken into account that recommendation number 12 establishes that this strict proportionality criterion can be attenuated, so that the weighting of the proprietary directors is greater than that which would correspond to the total percentage of equity they represent, in companies of high capitalisation in which significant shareholdings are scarce but there are shareholders with stakes of high absolute value.
In this regard, Telefónica is the listed company on Spanish stock exchanges with the highest stock market capitalisation, reaching the figure of approximately 106,067 million euros at December 31, 2007, which means a very high absolute value of the stakes of la Caixa and BBVA in Telefónica (that of la Caixa is 5,816 million euros, and that of BBVA is 6,638 million euros), which justifies the over-weighting of the representation of these entities on the Board of Directors, rising from one member of the board each (to which they would strictly have the right in accordance with article 137 of the Spanish Corporations Law) to two members, i.e. permitting the appointment of just one more proprietary director over the strictly legal proportion.
13. | The number of independent directors shall represent at least a third of all board
members. |
||
See section: B.1.3 |
14. | The nature of each director must be explained to the General Meeting of Shareholders,
which shall make or ratify his or her appointment. Such determination shall subsequently
be confirmed or reviewed in each years Annual Report on Corporate Governance, following
verification from the Nominating Committee. The Annual Report on Corporate Governance
should also justify any appointment of a proprietary director representing a shareholder
with an equity stake of less than 5%; and reasons should also be stated for any rejection
of a formal request for a Board place from shareholders whose equity stake is equal to or
greater than that of others at whose request proprietary directors have been appointed. |
||
See sections: B.1.3 and B.1.4 |
67
15. | When female directors are few or non existent, the Board should state the reasons for
this situation and the initiatives taken to correct it; and in particular, the Nominating
Committee should take steps in order to ensure that: |
a) | The process of filling Board vacancies has no hidden bias against female
candidates; |
||
b) | The company makes a conscious effort to include women with the target profile
among the candidates for Board places. |
Following the analysis and examination by the Spanish Securities Exchange Commission of the degree of compliance with this recommendation, and at the request of such supervisory body by means of a communication dated June 2, 2008, the Company will next explain the systems established by Telefónica, S.A., for the appointment of potential candidates to become members of the Board.
Article 10.3. of the Regulations of the Board of Directors establishes that the Board of Directors and the Nominating, Compensation and Corporate Governance Committee shall ensure, within the scope of their respective framework, that the candidates chosen are persons of recognized caliber, qualifications and experience, who are willing to devote a sufficient portion of their time to the Company, and shall take extreme care in the selection of the persons to be appointed as independent Directors.
Therefore, the selection procedure described above is based exclusively on the personal merits of the candidates (recognized calibre, qualifications and experience) and their ability to dedicate themselves to the functions of members of the board, so there is no implicit bias capable of impeding the selection of female directors, if, within the potential candidates, there are female candidates who meet the professional profile sought at each moment.
In fact, the deliberate search for women who meet the necessary professional profile is a question of principle and, in this regard, it is clear that Telefónica has taken this concern on board. In this regard, it should be noted that, on the 23rd of January 2008, the Board of Directors unanimously agreed to appoint, by means of cooption and at the proposal of the Nominating, Compensation and Corporate Governance Committee, Ms. María Eva Castillo Sanz as an Independent Member of the Board of Telefónica. This appointment was ratified by the General Shareholders Meeting of Telefónica held on the April 22, 2008, and she was thus appointed as a Member of the Board of the Company for a period of five years.
Likewise, on December 19, 2007, the Board of Directors unanimously agreed, following a favourable report from the Nominating, Compensation and Corporate Governance Committee, to appoint Ms. María Luz Medrano Aranguren as the Deputy Secretary General and of the Board of Directors of Telefónica.
16. | The Chairman shall be responsible for the proper operation of the Board of Directors.
He or she will ensure that directors are supplied with sufficient information in advance
of board meetings, and will work to ensure a good level of debate and the active
participation of the directors during the Board sessions, safeguarding their freedom of
opinion and expression. He or she will organise and coordinate regular evaluations of the
Board and, if applicable, that of the companys chief executive. |
||
See section: B.1 42 |
17. | When the Chairman and the chief executive are one and the same, a Deputy Chairman
will be appointed from among the companys independent directors. This Deputy Chairman
will be empowered to request the calling of Board meetings or the inclusion of new
business on the order of the day, may organise coordinating meetings among external
directors and will take charge of the Chairmans evaluation. |
||
See section: B.1.21 |
| In accordance with article 29 of the Board Regulations, all the Directors of
the Company, including all independent Directors, may call a Board Meeting when they
deem it appropriate, and may include in the Order of the Day any issues or matters
they deem convenient. |
||
| In addition, in accordance with article 13.3 of said Regulations, it is the
responsibility of the Chairman of the Nominating, Compensation and Corporate
Governance Committee a post that shall always be given to an independent Director
(article 22 of the Regulations)-, together with the Chairman of the Board of
Directors, to organise and coordinate the periodic evaluation of the Board. |
68
18. | The Secretary of the Board shall take steps to ensure that the Boards actions: |
a) | Adhere to the spirit and letter of laws and their implementing regulations,
including those issued by regulatory bodies. |
||
b) | Comply with the company bylaws and the regulations of the General
Shareholders Meeting, the Board of Directors and others. |
||
c) | Bear in mind the good governance recommendations accepted by the company of
this Unified Code. |
19. | The Board should meet with sufficient frequency to perform its duties efficiently,
following the schedule of dates and matters established at the start of the financial
year, each Board member having the right to propose other points of the order of the day
that were not initially included. |
||
See section: B.1.29 |
20. | Director absences will be kept to the bare minimum and quantified in the Annual
Report on Corporate Governance. When directors have no choice but to attend by proxy, they
should do so with instructions. |
||
See sections: B.1.28 and B.1.30 |
21. | When directors or the Secretary express concerns about some proposal or, in the case
of directors, about the companys performance, and such concerns are not resolved at the
meeting, the member expressing them will request that they be recorded in the minutes. |
22. | The Board should evaluate on an annual basis: |
a) | The quality and efficiency of the Boards operation; |
||
b) | On the basis of the report provided by the Nominating Committee, how well the
Chairman of the Board and the Chief Executive have carried out their duties; |
||
c) | The performance of its Committees on the basis of the reports furnished by
them. |
69
23. | All directors shall be entitled to receive any additional information they require on
matters within the Boards competence. Unless the bylaws or board regulations indicate
otherwise, such requests should be addressed to the Chairman or Secretary. |
||
See section: B.1.42 |
24. | All directors shall be entitled to call on the company for the advice and guidance
they need to carry out their duties. The company shall establish suitable channels for the
exercise of this right, extending in special circumstances to external assistance at the
companys expense. |
||
See section: B.1.41 |
25. | Companies shall organise induction courses for new directors to supply them rapidly
with the information they need on the company and its corporate governance rules.
Directors will also be offered refresher courses when circumstances so advise. |
26. | Companies should require that their directors devote sufficient time and effort to
perform their duties effectively. As such: |
a) | Board members should inform the Nominating Committee of any professional
obligations that might detract from the necessary dedication; |
||
b) | Companies should limit the number of directorships their Board members can
hold. |
27. | The proposal for the appointment or renewal of directors which the board submits to
the General Shareholders Meeting, as well as their provisional appointment by cooption,
should be approved by the Board: |
a) | At the proposal of the Nominating Committee, in the case of independent
directors. |
||
b) | Subject to a report from the Nominating Committee for all other directors. |
70
28. | Companies will post the following director particulars on their websites, and keep
them permanently updated: |
a) | Professional experience and background; |
||
b) | Other directorships held, and any professional activity in other companies,
listed or otherwise; |
||
c) | Indication of the type of directorship held. In the case of proprietary
directors, the shareholder they represent or they are related with. |
||
d) | The date of their first and subsequent appointments as a company director;
and |
||
e) | Shares held in the company and any options on the same. |
29. | Independent directors should not serve as such for a continued period of more than 12
years. |
||
See section: B.1.2 |
30. | Proprietary directors shall resign when the shareholders they represent dispose of
the shares owned in their entirety. If such shareholders reduce their stakes, thereby
losing some of their entitlement to proprietary directors, they must reduce their number
of proprietary directors accordingly. |
||
See sections: A.2 , A.3 and B.1.2 |
31. | The Board of Directors may not propose the removal of independent directors before
the expiry of their tenure as mandated by the bylaws, except where just cause is found by
the Board on the proposal of the Nominating Committee. In particular, just cause will be
presumed when a director is in breach of his or her duties as a member of the board or
comes under one of the disqualifying grounds enumerated in paragraph 5 of Section III of
the definitions of this Code. |
||
The removal of independent directors may also be proposed when a takeover bid, merger or
similar corporate operation causes changes in the capital structure of the company, in
order to meet the proportionality criterion set out in Recommendation 12. |
|||
See sections: B.1.2, B.1.5 and B.1.26 |
32. | Companies must establish rules whereby the directors must report and, if applicable,
resign in those cases in which they may damage the good name and reputation of the
company and, in particular, they must inform immediately Directors will inform the Board
immediately of any criminal charges brought against them and the progress of any
subsequent trial. |
71
33. | All directors should express clear opposition when they feel a proposal submitted for
the Boards approval might harm the corporate interest; as should independent directors
strenuously challenge any decision that might unjustifiably harm the interests of
shareholders lacking board representation. |
||
When the board makes material or reiterated decisions about which a director has expressed
serious reservations, then he or she must draw the pertinent conclusions. Directors
resigning for such causes should set out their reasons in the letter referred to in the
next Recommendation. |
|||
This Recommendation will also apply to the Board Secretary, even though not a member of the
Board. |
34. | Directors who give up their place before their tenure expires, through resignation or
otherwise, will state their reasons in a letter to be sent to all members of the board. As
well as being disclosed to the regulatory authorities as a significant event, the
removal of any director and the motives for the same must be explained in the Annual
Report on Corporate Governance. |
||
See section: B.1.5 |
35. | The companys remuneration policy, as approved by its Board of Directors, will
specify at least the following points: |
a) | The amount of the fixed components, with a breakdown where necessary, of
board and board committee attendance fees, with an estimate of the fixed annual
payment they give rise to; |
||
b) | Variable components, in particular: |
ii) | The types of directors they apply to, with an explanation of the
relative weight of variable to fixed remuneration items. |
||
iii) | Evaluation criteria used to calculate entitlement to the award of
shares or stock options or any variable remuneration; and |
||
iv) | The main parameters and justification for any system of annual
bonuses or other, non cash benefits; |
72
iv) | An estimate of the total amount of variable remuneration which
the proposed remuneration plan will result in, on the basis of the degree of
fulfilment of the hypothesis or targets taken as reference. |
c) | Main characteristics of pension systems (for example, supplementary pensions,
life insurance and similar arrangements), with an estimate of the amount or equivalent
annual cost, |
||
d) | Conditions to apply to the contracts of executive directors exercising senior
management functions. Among them: |
i) | Term; |
||
ii) | Notice periods; and |
||
iii) | Any other clauses covering hiring bonuses, as well as
indemnities or golden parachutes in the event of early termination of the
contractual relation between company and executive director. |
36. | Remuneration comprising the delivery of shares in the company or other companies in
the group, stock options or other share-based incentives, or incentive payments linked to
the companys performance or membership of pension schemes shall be restricted only to
executive directors. |
||
The delivery of shares is excluded from this limitation, when such delivery is contingent
on directors retaining the shares till the end of their tenure. |
|||
See sections: A.3 , B.1.3 |
37. | External directors remuneration shall sufficiently compensate them for the
commitment, qualifications and responsibility that the post entails, but should not be so
high as to jeopardise their independence. |
38. | In the case of remuneration linked to company earnings, deductions should be computed
for any qualifications stated in the external auditors report and imply a decrease in
said earnings. |
39. | In the case of variable remuneration, remuneration policies should include technical
safeguards to ensure they reflect the professional performance of the beneficiaries and
not simply the general progress of the markets or the companys sector or other similar
circumstances. |
73
40. | The Board will submit a consultative report on the directors remuneration policy to
the vote of the General Shareholders Meeting, as a separate point on the order of the
day. This report shall be provided to shareholders, either separately or in any other way
the company deems convenient. |
||
The report will focus specifically on the remuneration policy the Board has approved for
the current year, with reference, as the case may be, to the policy planned for future
years. It will address all the questions referred to in Recommendations 35, except points
potentially involving the disclosure of commercially sensitive information. It will also
identify and explain the most significant changes in remuneration policy with respect to
the previous year. It will also include a general summary of who the remuneration policy
was applied in said previous year. |
|||
The performance of the Remuneration Committee in designing the policy will be reported to
the Meeting and, if external advisors have been retained, the identity of the same. |
|||
See section: B.1.16 |
On the occasion of the Companys General Shareholders Ordinary Meeting to be held on April
21 and 22, on first and second call, respectively, the shareholders shall be delivered, for
information purposes, the Report on remuneration policy for the Board of Directors. In
addition, this Report shall be made available to shareholders from the date of publication
of the call for the General Meeting. |
|||
41. | The Report shall detail the individual remuneration made to directors during the
financial year and shall include: |
a) | A breakdown of the remuneration obtained by each company director, to
include where appropriate: |
i) | Participation and attendance fees and other fixed director payments; |
||
ii) | Additional compensation for acting as chairman or member of a Board
committee; |
||
iii) | Any payments made under profit-sharing or bonus schemes, and the
reason for their payment; |
||
iv) | Contributions for the director to defined-contribution pension plans;
or any increase in the directors vested rights in the case of contributions to
defined-benefit schemes; |
||
v) | Any indemnities agreed or paid on the termination of their functions; |
||
vi) | Any compensation they receive as directors of other companies in the
group; |
||
vii) | The remuneration executive directors receive in respect of their
senior management posts. |
74
viii) | Any kind of compensation other than those listed above, of whatever
nature and provenance within the group, especially when it
may be considered a related-party transaction or when its omission would detract
from a true and fair view of the total remuneration received by the director. |
b) | An individual breakdown of deliveries to directors of shares, stock options or other
share-based incentives, detailing: |
i) | Number of shares or options awarded in the year, and the terms set
for their execution; |
||
ii) | Number of options exercised in the year, specifying the number of
shares involved and the exercise price; |
||
iii) | Number of options outstanding at the annual close, specifying their
price, date and other exercise conditions; |
||
iv) | Any change in the year in the exercise terms of previously awarded
options. |
c) | Information on the relation in the previous year between the remuneration
obtained by executive directors and the companys profits or some other measure company
performance. |
In accordance with article 28.4 of the Company Bylaws, the Annual Report shall include the
remuneration corresponding individually to each of the posts or positions of the Board or
its Committees (Chairman, Vice Chairman, Member). The remuneration corresponding to
executive Directors for their executive duties at the Company shall be stated in an
aggregate manner, but with a breakdown of the different remuneration items. |
|||
In addition, the complexity of the organisational structure of the Telefónica Group, the
variety and nature of the sectors in which it carries out its activity, its multinational
nature and its economic and business relevance, justify the fact that said information is
included in the mentioned manner, given that its publication in any other way could damage
corporate interests. |
|||
42. | When the company has an Executive Committee (hereafter, Executive Committee), the
breakdown of its members by director category should roughly mirror that of the Board
itself. |
||
See sections: B.2.1 and B.2.6 |
43. | The Board shall be kept fully informed of the business transacted and decisions made
by the Executive Committee. All Board members will receive copies of the minutes of the
Committee sessions. |
75
44. | In addition to the Audit Committee, which is mandatory under the Securities Market
Law, the Board of Directors will form a Nominating and Compensation Committee, or two
separate committees. |
||
The rules governing the make-up and operation of the Audit Committee and the Nominating and
Compensation Committee or committees will be set forth in the board regulations, and will
include the following at least: |
a) | The Board of Directors will appoint the members of these committees on the
basis of the knowledge, skills and experience of its directors and the duties of each
committee. The Board shall discuss their proposals and reports. The Committees must
report, at the first Board session following their meetings, of the activity, assuming
responsibility for the work carried out; |
||
b) | These committees will be composed exclusively of external directors and will
have a minimum of three members. This is without prejudice to executive directors or
senior officers attending meetings, if so agreed explicitly by the members of the
Committee. |
||
c) | The Chairmen of these Committees must be independent directors. |
||
d) | They may engage external advisors, when they feel this is necessary for the
performance of their duties. |
||
e) | Meeting proceedings will be minuted and a copy sent to all Board members. |
See sections: B.2.1 and B.2.3 |
45. | The job of supervising compliance with internal codes of conduct and corporate
governance rules will be assigned to the Audit Committee, the Nominating Committee or, as
the case may be, separate Compliance or Corporate Governance committees. |
46. | All members of the Audit Committee, particularly its chairman, will be appointed on
the basis of their knowledge and experience in accounting and auditing matters. |
47. | Listed companies will have an internal audit function, under the supervision of the
Audit Committee, to ensure the proper operation of internal information and control
systems. |
48. | The head of internal audit shall present an annual work programme to the Audit
Committee, report to it directly on any incidents arising during its implementation, and
submit an activities report at the end of each year. |
76
49. | The companys control and risk management policy shall specify at least the
following: |
a) | The different types of risk (operational, technological, financial, legal,
reputational...) the company is exposed to, with the inclusion under financial or
economic risks of contingent liabilities and other off-balance-sheet risks; |
||
b) | The probability of risks occurring and the determination of the risk level
the company sees as acceptable. |
||
c) | Measures in place to mitigate the impact of risk events should they occur; |
||
d) | The internal reporting and control systems to be used to control and manage
the above risks, including contingent liabilities and off-balance-sheet risks. |
See section: D |
50. | The Audit Committees duties shall include the following: |
1. | With respect to internal control and information systems: |
a) | To monitor the preparation and the integrity of the financial
information prepared on the company and, where appropriate, the group, checking
for compliance with legal provisions and the correct application of accounting
principles. |
||
b) | To review internal control and risk management systems on a regular
basis, so main risks are properly identified, managed and disclosed. |
||
c) | To oversee the independence and effectiveness of the internal audit
function; to propose the selection, appointment, reappointment and removal of the
head of internal audit; to propose the budget to be assigned to the internal audit
function; to receive regular reports on its activities; and to verify that senior
management bear in mind the conclusions and recommendations of its reports. |
||
d) | To establish and supervise a mechanism whereby staff can report any
irregularities they detect in the course of their work anonymously or
confidentially. |
2. | With respect to the external auditor: |
a) | To make recommendations to the Board for the selection, appointment,
reappointment and removal of the external auditor, and the terms and conditions of
his engagement. |
||
b) | To receive regular information from the external auditor on the
progress and findings of the audit programme, and check that senior management
bear in mind its recommendations. |
77
c) | To oversee the independence of the external auditor, to which end: |
i) | The company will notify any change of auditor to the Spanish
Securities and Exchange Commission (CNMV) as a significant event, stating
the reasons for its decision. |
||
ii) | The Audit Committee will ensure that the company and the
auditor adhere to current regulations on the provision of non-audit services,
the limits on the concentration of the auditors business and, in general,
other requirements designed to safeguard auditors independence; |
||
iii) | The Audit Committee will investigate the issues giving rise
to the resignation of any external auditor. |
d) | In the case of groups, to encourage the group auditor to assume the
responsibility for the audits of the companies it comprises. |
See sections: B.1.35, B.2.2, B.2.3 and D.3 |
51. | The Audit Committee may meet with any company employee or manager, and may even call
for their appearance without the presence of any senior officer. |
52. | The Audit Committee will report to the Board before the latter makes the
corresponding decisions, on the following points from Recommendation 8: |
a) | The financial information that listed companies must periodically disclose.
The Committee shall ensure that intermediate statements are drawn up under the same
accounting principles as the annual statements and, to this end, may ask the external
auditor to conduct a limited review. |
||
b) | The creation or acquisition of shares in special purpose vehicles or entities
resident in countries or territories considered tax havens, and any other transactions
or operations of a comparable nature whose complexity might impair the transparency of
the group. |
||
c) | Related-party transactions, unless that duty of prior reporting has been
attributed to a Committee other than the Audit and Control Committee. |
See sections: B.2.2 and B.2.3 |
53. | The Board of Directors shall present the annual accounts to the General Shareholders
Meeting without reservations or qualifications in the audit report. Should such
reservations or qualifications exist, both the Chairman of the Audit Committee and the
auditors will give a clear account to shareholders of their scope and content. |
||
See section: B.1.38 |
78
54. | The majority of members of the Nominating Committee -or Nominating and Remuneration
Committee, if a single Committee- should be independent directors. |
||
See section: B.2.1 |
55. | The Nominating Committee will have the following duties in addition to those stated
in earlier Recommendations: |
a) | To evaluate the skills, knowledge and experience necessary to sit on the
Board, that is, to define the roles and abilities required of the candidates to fill
each vacancy, and decide the time and dedication necessary for them to properly
perform their duties. |
||
b) | To examine or organise, in appropriate form, the succession of the Chairman
and chief executive, making the pertinent recommendations to the Board so the handover
proceeds in a planned and orderly manner. |
||
c) | To report on the senior officer appointments and removals which the chief
executive proposes to the Board. |
||
d) | To report to the Board on the gender diversity issues discussed in
Recommendation 14 of this Code. |
See section: B.2.3 |
56. | The Nominating Committee will consult with the companys Chairman and chief
executive, especially with regard to executive director appointments. |
||
Any director may suggest candidates to fill director vacancies to the Nominating Committee
for their consideration. |
57. | The Compensation Committee will have the following duties in addition to those stated
in earlier Recommendations: |
a) | To make proposals to the Board of Directors regarding: |
i) | The remuneration policy for directors and senior officers; |
||
ii) | The individual remuneration of executive directors and the other
terms and conditions of their contracts; |
||
iii) | Basic contract terms and conditions for senior officers. |
b) | To oversee compliance with the remuneration policy established by the
company. |
See sections: B.1.14, B.2.3 |
79
58. | The Compensation Committee will consult with the Chairman or chief executive,
especially on issues involving executive directors and senior officers. |
G | OTHER INFORMATION OF INTEREST |
80
81
* | Figures in euros |
Board | ||||||||||||||||||||
Executive | Committees | |||||||||||||||||||
Directors | Board | Commission | Fixed | Allowance | TOTAL | |||||||||||||||
Chairman |
||||||||||||||||||||
Mr. César Alierta Izuel |
290,000 | 96,667 | 0 | 0 | 386,667 | |||||||||||||||
Vice Chairmen |
||||||||||||||||||||
Mr. Isidro Fainé Casas |
241,667 | 96,667 | 0 | 0 | 338,333 | |||||||||||||||
Mr. Gregorio Villalabeitia Galarraga (1) |
137,500 | 55,000 | 22,500 | 20,000 | 235,000 | |||||||||||||||
Mr. Vitalino Manuel Nafría Aznar |
186,667 | 0 | 7,000 | 3,750 | 197,417 | |||||||||||||||
Members |
||||||||||||||||||||
Mr. Julio Linares López |
95,000 | 63,333 | 8,667 | 7,500 | 174,500 | |||||||||||||||
Mr. José María Abril Pérez (2) |
62,500 | 41,667 | 3,500 | 1,250 | 108,917 | |||||||||||||||
Mr. José Fernando de Almansa Moreno-Barreda |
145,000 | 0 | 40,000 | 20,000 | 205,000 | |||||||||||||||
Mr. José María Álvarez-Pallete López |
95,000 | 0 | 0 | 0 | 95,000 | |||||||||||||||
Mr. David Arculus |
145,000 | 0 | 0 | 0 | 145,000 | |||||||||||||||
Mr. Maximino Carpio García (3) |
145,000 | 96,667 | 40,833 | 26,250 | 308,750 | |||||||||||||||
Mr. Carlos Colomer Casellas |
145,000 | 96,667 | 13,333 | 2,500 | 257,500 | |||||||||||||||
Mr. Peter Erskine |
95,000 | 63,333 | 0 | 0 | 158,333 | |||||||||||||||
Mr. Alfonso Ferrari Herrero |
145,000 | 0 | 60,333 | 26,250 | 231,583 | |||||||||||||||
Mr. Gonzalo Hinojosa Fernández de Angulo |
145,000 | 0 | 73,667 | 35,000 | 253,667 | |||||||||||||||
Mr. Pablo Isla Álvarez de Tejera |
145,000 | 0 | 50,500 | 17,500 | 213,000 | |||||||||||||||
Mr. Antonio Massanell Lavilla |
145,000 | 0 | 47,000 | 23,750 | 215,750 | |||||||||||||||
Mr. Enrique Used Aznar (4) |
145,000 | 0 | 60,333 | 27,500 | 232,833 | |||||||||||||||
Mr. Antonio Viana-Baptista |
95,000 | 63,333 | 0 | 0 | 158,333 |
(1) | Mr. Gregorio Villalabeitia Galarraga held his post as Director of Telefónica
until July 25, 2007, being replaced as Vicechairman by Vitalino Nafría Aznar. |
|
(2) | Mr. José María Abril Pérez was appointed a Director of Telefónica on July 25,
2007. |
|
(3) | Mr. Maximino Carpio García held his post as Director of Telefónica until
December 19, 2007. |
|
(4) | Mr. Enrique Used Aznar held his post as Director of Telefónica until December
19, 2007. |
82
Posts | Year 2007 | |||
Chairman |
290,000 | |||
Vice Chairmen |
241,667 | |||
Members: |
||||
Executive Directors |
95,000 | |||
External Proprietary Directors |
145,000 | |||
External Independent Directors |
145,000 | |||
Other external Directors |
145,000 |
* | The Directors do not receive any allowance for
attending meetings of the Board of Directors and the
Executive Committee. |
Posts | Year 2007 | |||
Chairman |
96,667 | |||
Vice Chairman |
96,667 | |||
Members |
96,667 |
* | The Directors do not receive any allowance for
attending meetings of the Board of Directors and the
Executive Committee. |
A) | Amount of fixed remuneration received by each Director who sits on any of
the Committees of the Board of Directors, on the basis of their post (in euros): |
Posts | Year 2007 | |||
Chairman |
26,667 | |||
Members |
13,333 |
83
B) | Total amount of allowances paid in FY 2007 for attendance to meetings of
the consultative or control Committees, received by the Directors that form part of
them (in euros): |
Committees | Year 2007 | |
Audit and Control
|
Allowance per session: 1,250 No. of sessions paid: 11 |
|
Nominating, Compensation and
Corporate Governance
|
Allowance per session: 1,250 No. of sessions paid: 10 |
|
Human Resources, Reputation
and Corporate Responsibility
|
Allowance per session: 1,250 No. of sessions paid: 4 |
|
Regulatory
|
Allowance per session: 1,250 No. of sessions paid: 11 |
|
Service Quality and Customer Service
|
Allowance per session: 1,250 No. of sessions paid: 4 |
|
International Affairs
|
Allowance per session: 1,250 No. of sessions paid: 5 |
Items | Year 2007 | |||
Salaries (1) |
5,688,154 | |||
Variable Remuneration (2) |
6,680,573 | |||
Remuneration in kind |
126,302 | |||
Contributions to pension plans |
33,018 |
(1) | It is stated for the record that in addition,
Mr. Peter Erskine received the amount of 615,283 euros as
periodic payment in cash relating to the commitments
previously acquired by O2 plc. in connection with his
pension plan, this item set forth in the Document
containing the Tender offer, |
|
(2) | In addition, it is stated, for the record,
that Mr. Peter Erskine received the following amounts: (i)
in accordance with the conditions of O2 acquisition,
24,331,831 euros for relinquishing his status as a Company
executive under the terms indicated above, and (ii)
3,838,077 euros under the 2005 O2 Share Plan, which was
likewise set forth in the Document containing the Tender
offer, |
84
| Regulation Committee (article 23) |
|
| Human Resources, Reputation and Corporate Responsibility Committee (article 24) |
|
| Service Quality and Customer Service Committee (article 25) |
|
| International Affairs Committee (article 26) |
85
Name of director | Type of relationship | Explanation | ||
86
Reasons (against, | ||||
Name or company name of director who has not | abstention, non- | Explanation of | ||
voted in favour of the approval of this report | attendance) | reasons | ||
87
Telefónica, S.A. |
||||
Date: June 26th, 2008 | By: | /s/ Ramiro Sánchez de Lerín García- Ovies | ||
Name: | Ramiro Sánchez de Lerín García- Ovies | |||
Title: | General Secretary and Secretary to the Board of Directors | |||
88